E-LEARNING HIGH SCHOOL 1:1 INITIATIVE MSD Lawrence Township School Board Work Session March 10, 2014 PARENT SURVEY RESULTS (1406 Responses) Question #1 Do you believe the 1:1 initiative should move to the high schools (this would provide every high school student with a device)? Yes 1182 84% No 224 16% PARENT SURVEY RESULTS (1406 Responses) Question #2 The rental for the device (as part of textbook fees) would be approximately $50.00 to $75.00 per year (this includes insurance). Do you think that is an affordable option? Yes 1187 84% No 219 16% PARENT SURVEY RESULTS (1406 Responses) Question #3 Does your family have connectivity to the internet in the home? Yes 1318 94% No 88 6% PARENT SURVEY RESULTS (1406 Responses) Question #4 Does your student have a device (not a cell phone) that they could bring to school for use if students are allowed to bring their own device? Yes 608 43% No 798 57% TEACHER SURVEY RESULTS (251 Responses) On a rubric of 1-5 (5 = strongly agree): I believe that a 1:1 initiative will benefit the learning of high school students. TEACHER SURVEY RESULTS (251 Responses) On a rubric of 1-5 (5 = strongly agree): I am comfortable using technology to deliver my curriculum. TEACHER SURVEY RESULTS (251 Responses) On a rubric of 1-5 (5 = strongly agree): I will be able to deliver my content digitally through the use of the 1:1 initiative. TEACHER SURVEY RESULTS (251 Responses) On a rubric of 1-5 (5 = strongly agree): I have been involved in professional development that would support my growth in using technology instructionally (i.e. My Big Campus, Canvas, content development, etc.) TEACHER FEEDBACK • 70 Responses pertained to Devices & Infrastructure • 56 Responses pertained to Professional Development • 37 Responses pertained to Instructional Content • 28 Responses pertained to Logistics of the 1:1 TEACHER FEEDBACK: DEVICES & INFRASTRUCTURE Most Mentioned Areas: • Tech Support (20) • Connectivity (16) • Teachers need the Devices ASAP (14) • Bandwidth (6) RESPONSE PLAN: STRATEGIES IN PLACE • Tech Support (20) • Warranty Claim (Self-Maintainer Program) • MSDLT technicians are Lenovo certified for warranty repair • MSDLT gets reimbursed for all warranty repairs performed • Students turn in device and MSDLT technicians process warranty claim • This process in perfect scenario takes 2 to 3 days • If parts on back order, takes 1 to 2 weeks • If warranty claim, can swap device for spare to keep device in students possession • Insurance/Accidental Damages • Will decide if we can finance Insurance for all 1:1 devices • Will decide if we can finance ADP (accidental device protection) • MSDLT technicians process ADP/Insurance claims • This process typically takes up to 2 to 3 weeks • Students receive a loaner device until original unit is repaired and tested • Negligent Damage-covered by ADP if chosen to finance RESPONSE PLAN: STRATEGIES IN PLACE • Connectivity (16) • All MSDLT Schools have wireless coverage throughout their respective buildings • If any weak zones or non-coverage, MSDLT technicians can easily install hardware to remedy issue • Teachers need the Devices ASAP (14) • Can order teacher devices immediately once decision is made for going 1:1 for HS in the fall of 2014 • Procurement and shipping normally takes 6 to 8 weeks • Deployment takes just a couple of days once received TEACHER FEEDBACK: PROFESSIONAL DEVELOPMENT Most Mentioned Areas: • Meaningful professional development on the integration of technology into instruction (46) • Professional Development specific to Canvas (7) • Professional Development around the use of specific software (3) RESPONSE PLAN: STRATEGIES IN PLACE • District-wide technology expectations for the coming year agreed • • • • upon and set by all secondary principals. Principals beginning to share those expectations with their teachers and building staff. Weekly professional development is being delivered on a weekly basis in all high schools with a solid infrastructure of eLearning and Information Specialists and eCoaches. Building professional development plans encompass each of the set expectations and deliver all necessary information by the end of this academic year. Written and agreed upon administrative guidelines developed by the secondary principals (documented in the Secondary Administrative Playbook). TEACHER FEEDBACK: INSTRUCTIONAL CONTENT Most Mentioned Areas: • Developing Content (20) • Digital Textbooks (9) • Reliable LMS (5) RESPONSE PLAN: STRATEGIES IN PLACE • Current Professional Development Plan • Course Materials within the LMS • Digital Assignments within the LMS • Digital Textbooks • Purchasing content from a publisher will be cost prohibitive • Must seek out & evaluate online materials (free is best) • Hard-copy textbooks will be phased out over time • OverDrive (virtual library connected to IMCPL) is a possibility • Reliable LMS • Canvas and Teacher Reponses • The Canvas Community TEACHER FEEDBACK: LOGISTICS Most Mentioned Areas: • Plan for When Student Doesn’t Bring Device (6) • Appropriate Use of Devices (5) • Lost, Stolen or Damaged Devices (4) • Charging Devices (4) RESPONSE PLAN: STRATEGIES IN PLACE • Plan for When Student Doesn’t Bring Device (6) • Consistent procedures among all campuses should be developed • Not bringing device is similar to not bringing textbooks • Appropriate Use of Devices (5) • Digital Citizenship which is being performed at each school by Professional Development team • Board policy has moved from Acceptable Use to Responsible Use RESPONSE PLAN: STRATEGIES IN PLACE • Lost, Stolen or Damaged Devices (4) • Lost/Stolen • Insurance - device claim processed by MSDLT Staff • No insurance - families cover cost of lost device • Damaged • Warranty – Claims processed by MSDLT Staff • Damage – with ADP cost of repair is covered and claim processed by MSDLT Staff RESPONSE PLAN: STRATEGIES IN PLACE • Charging Devices (4) • Typically battery life is up to 7.5hrs • Non-Issue at Middle Schools • Have Surge Strips available to help • Have procedures in place for repeated cases • Expectations for students to have devices ready for classes DEVICE Lenovo x131e Chromebook Devices Piloted: • Ipad • Samsung II Chromebook • Lenovo Chromebook • Lenovo 131e Windows (the device currently at the middle school level) Rationale for the recommended device: • It is compatible with ECA testing. • The Google environment provides a good instructional environment. • Each student would have 30G of storage on the cloud which helps alleviate server storage issues. • Students have the ability to access files from any location with an Internet connection. • The Lenovo x131e Chromebook is more durable than the Samsung Chromebook (Samsung is the device that is used in Warren). • Provides students with features suited for secondary students (i.e. keyboards). • Chromebooks have a quick boot time. • MSDLT Support Staff are already Warranty Self-Maintainer Certified FUNDING 1:1 AT THE HIGH SCHOOLS Total cost of the four year lease - $2,645,000 $2,645,000 $1,373,800 $1,271,200 - $264,500 $1,006,700 (Total lease cost) (Common School Loan) (Over three years/$423,733 per year) (Staff Devices) (4500 Student Devices) $1,006,700/4500 x 25% = $55.92 (Textbook Fees) CPF picks up staff devices • Textbook fees absorb student costs (LMS and software would also need to be included in textbook fees) TECHNOLOGY BUDGET FORECAST 2014 Forecast Budget Technician Salary/Benefits Available Revenue Projects Tech Operational Costs: Technicians Salaries and Benefits (+2) HS 1:1 Chromebooks for Teaching Staff Data Dashboard Miscellaneous Infrastructure Upgrades Total Project Costs: 4,000,000.00 1,624,300.00 $5,624,300.00 3,000,000.00 1,732,512.00 158,700.00 100,000.00 250,000.00 250,000.00 $5,491,212.00 Difference: $133,088.00 Other Funding Sources Common School Loans 1,373,800.00 HS 1:1 (5000 Lenovo Chrome Books) yr 1 Balance (1,373,800.00) $0.00 ADDITIONAL RAMIFICATIONS Delayed Projects MS Labs (525) yr1 MS Teacher/Staff (230) yr 1 MS Copiers (20) HS Copiers (30) 115,000.00 50,000.00 200,000.00 300,000.00 $665,000.00 OTHER CONSIDERATIONS • The $1,373,800 Common School Loan must be expended by June 2014. • A staffing proposal needs to be developed concurrently to provide appropriate staffing for 1:1 at the high schools. • It is important to get the devices into the hands of teachers as soon as possible. • The 1:1 initiative must happen at the beginning of a school year, it cannot be introduced at the start of the second semester. TIMELINES For an August, 2014 deployment: • Professional Development – in place and on-going • Summit Sessions in early June • Online professional development available this summer • Student devices must arrive in MSDLT by the first week of July • Four weeks to prep • Arrive in buildings August 1 • Devices must be ordered by April 11th • Staff devices in the hands of staff by first week of May • Six to eight weeks to get the devices • One week to prep the devices Decision for August, 2014 must be made by the March 24th Board Meeting.