2014-2015 Data Standards - Region III Education Service Center

Report
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PEIMS Data Record Changes
010 District Record
Two new data elements are added to the 010
District PEIMS record:
TOTAL-NUM-SCHOOL-BOARD-REQUESTS
(E1556)
TOTAL-COST-SCHOOL-BOARD-REQUESTS
(E1557)
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
Two new data elements are added to the 010
District PEIMS record:
TOTAL-NUM-SCHOOL-BOARD-REQUESTS
(E1556)
TOTAL-COST-SCHOOL-BOARD-REQUESTS
(E1557)
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-NUM-SCHOOL-BOARD-REQUESTS
(E1556)
indicates the total number of requests
submitted outside of a school board meeting
by a member of the district’s board of trustees
(school board) for information, documents,
and records as specified in TEC Section
11.1512.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-NUM-SCHOOL-BOARDREQUESTS

The total number of requests will be
reported in Submission 3 only and must
be blank in submissions 1, 2, and 4.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-NUM-SCHOOL-BOARDREQUESTS
 The
data collection period is
from June 1 through May 31 of
each year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-NUM-SCHOOL-BOARDREQUESTS

The total number of school board member
information requests is not reported by
Open Enrollment Charter Schools.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-COST-SCHOOL-BOARD-REQUESTS
(E1557)
indicates the cost of fulfilling the total number of
requests submitted outside of a school board
meeting by a member of the district’s board of
trustees (school board) for information,
documents, and records as specified in TEC
SECTION 11.1512.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-COST-SCHOOL-BOARDREQUESTS (E1557)

The total cost of requests will be reported in
Submission 3 only and must be blank in
submissions 1, 2, and 4.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-COST-SCHOOL-BOARDREQUESTS (E1557)

The data collection period is from June 1
through May 31 of each year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-COST-SCHOOL-BOARDREQUESTS (E1557)

The total cost of school board member
information requests is not reported by
Open Enrollment Charter Schools.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
TOTAL-COST-SCHOOL-BOARDREQUESTS (E1557)

Districts may use the Texas Attorney
Generals Public Information Request cost
schedule to calculate the costs reported.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
District Community and Student
Engagement Performance Ratings

Added by TEC 39.045 for the 20132014 school year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
Campus Community and Student
Engagement Performance Ratings
A LEA must use criteria developed by a
local committee to evaluate the LEA
performance in each category.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
District Community and Student
Engagement Performance Ratings
-Not reported by the Texas Juvenile
Justice District (TJJD).
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
District Community and Student
Engagement Performance Ratings
Statutory Reporting and Policy
Compliance Code (E1540) has a
new code table for 2014-2015; C200.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
C200 - STATUTORY-REPORTING-ANDPOLICY-COMPLIANCE-INDICATORCODE
0 - No (Not In Compliance)
1 - Yes (In Compliance)
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
010 District Record
District Community and Student
Engagement Performance Ratings
School Districts and Charter Schools may
not report the basic indicators (E1531 –
E1539) as all “Not Applicable”.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
020 Campus Record
Campus Student and Community
Engagement Performance Ratings

Added by TEC 39.045 for the 20132014 school year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
020 Campus Record
Campus Student and Community
Engagement Performance Ratings
A LEA must use criteria developed by a
local committee to evaluate the LEA
performance in each category.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
020 District Record
District Community and Student
Engagement Performance Ratings
Data is not reported for TJJD, JJAEP,
DAEP, or TJJD juvenile detention center
campuses.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
020 District Record
District Community and Student
Engagement Performance Ratings
Statutory Reporting and Policy
Compliance Code (E1540) has a
new code table for 2014-2015 . C200
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
020 Campus Record
C200 - STATUTORY-REPORTING-ANDPOLICY-COMPLIANCE-INDICATORCODE
0 - No (Not In Compliance)
1 - Yes (In Compliance)
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
020 District Record
Campus Community and Student
Engagement Performance Ratings
-Data is not reported by DAEPS,
JJAEPs, TJJD, and Juvenile Detention
Center campuses.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
020 District Record
Campus Community and Student
Engagement Performance Ratings
Campuses will get a data warning if all the
basic indicators (E1531 – E1539) are all
reported as “Not Applicable”.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
030 Budget Record
Instructions for the Option to
Change the Start Date of the Fiscal
Year
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
030 Budget Record

In order to change the fiscal year start date to
July 1, 2015, districts must file with TEA no later
than June 30, 2014, a Notification of Intent to
Change the Fiscal Year Start Date to July 1,
2015. This form (FIN-003) is available on the
TEA website at:
http://www.tea.state.tx.us/school.finance/audit/FIN
_003.pdf
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
030 Budget Record
 ORGANIZATION-CODE
(E0319)
 Removed specific edit references
from “Table of Resource Guide
Organization/Campus IDs”.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
032 Financial Actual Record
Instructions for the Option to
Change the Start Date of the Fiscal
Year
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
032 Financial Actual Record

In order to change the fiscal year start date to
July 1, 2015, districts must file with TEA no later
than June 30, 2014, a Notification of Intent to
Change the Fiscal Year Start Date to July 1,
2015. This form (FIN-003) is available on the
TEA website at:
http://www.tea.state.tx.us/school.finance/audit/FIN
_003.pdf
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
032 Financial Actual Record
 ORGANIZATION-CODE
(E0319)
 Removed specific edit references
from “Table of Resource Guide
Organization/Campus IDs”.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
090 Staff Responsibilities Record
Role-ID VS Service-ID Matrix
- 012 Instructional Officer
changed to “District
Instructional Program Director”
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
36
PEIMS Data Record Changes
101 Student Demographic Record
As Of Status Code Business
Rules are streamlined and
clarified
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
101 Student Demographic Record
For Submission 1, AS-OFSTATUS-CODE is required
indicates a student’s school-start
window and Snapshot date
enrollment status for the current
year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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PEIMS Data Record Changes
101 Student Demographic Record
For Submission 3, AS-OFSTATUS-CODE is required
indicates a student’s enrollment
status in the district on the final
day of the school year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
For Submission 4, the AS-OFSTATUS-CODE is not
reported.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic
Record
AS-OF-STATUS-CODEs A through G
are used in Submission 1 and only in
Submission 1 and indicate student
enrollment status within the schoolstart window and on the PEIMS fall
as-of-date in the current year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
AS-OF-STATUS-CODEs A, D, and E
indicate that the student was enrolled last
year but not in the school-start window this
year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
AS-OF-STATUS-CODEs B, D, and F are
used by TEA to determine the fall as-of
date enrollment for each district. Students
coded with B’s may or may not have been
enrolled in the district during the prior year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
AS-OF-STATUS-CODE C is used to notify TEA
that a student has been in the district in the schoolstart window during the current year, but not on the
fall as-of date. Students coded with C’s may or
may not have been enrolled in the district during
the prior year. Districts are required to report
students who were not prior year students and
were not enrolled on the current year fall as-of
date. Students coded with C’s are not counted as
enrolled students when TEA publishes enrollment
counts by district.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
AS-OF-STATUS-CODE X is used in both
Submissions 1 and 3 for students in
grades EE-06.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
AS-OF-STATUS-CODEs H and I are used
in Submission 3 and only in Submission 3
and indicate student enrollment status in
the district on the final day of the school
year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
AS-OF-STATUS-CODEs H and I are used
in Submission 3 and only in Submission 3
and indicate student enrollment status in
the district on the final day of the school
year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
See the As Of Status Code Chart for a
concise summary of the above
requirements for As Of Status Code.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
See the AS-OF-STATUS-CODE matrix
with Corresponding edits.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
GRADE-LEVEL-CODE (E0017)
 For Submission 1, the Grade Level Code
of a student enrolled in the current school
reflects the most current grade level of the
student.

Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
GRADE-LEVEL-CODE (E0017)
 For Submission 1, the Grade Level Code
of a school leaver refers to the last grade
of enrollment. Students who complete a
grade, but do not return to school within
the school-start window the following year,
will be reported with the last grade level
during the last year of enrollment.

Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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101 Student Demographic Record
GRADE-LEVEL-CODE (E0017)
 For Submission 3 and 4, Grade Level
Code refers to the last grade level at the
end of the school year or on the last day of
enrollment of the school year.

Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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102 Student Demographic Record
Foster Care Definition
 The general term “foster care” for
education purposes includes all
students in the managing
conservatorship (legal custody) of the
Texas Department of Family and
Protective Services (DFPS).

Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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102 Student Demographic Record
Foster Care Definition
 This includes students placed by DFPS
with a Kinship caregiver, when the
child remains in the legal custody of
Texas DFPS.

Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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102 Student Demographic Record


Foster Care Data Collection Authority
The Texas Legislature only authorized
TEA permission to collect the “foster
care” status of students in Texas DFPS
Managing Conservatorship. Students in
foster care from other states must not be
reported as foster care for PEIMS
reporting purposes.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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102 Student Demographic Record


Foster Care Data Documentation
For Foster Care Indicator Code 1, schools may
accept any official Texas Department of Family
and Protective Services form, listed below, that
designate that a student is in Texas DFPS
Managing Conservatorship. A school may also
accept a copy of the court order for this
purpose.

Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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102 Student Demographic Record

Foster Care Data Documentation

1. All








forms in the 2085 series:
Foster Care/Residential Care - 2085 FC
Kinship or Other Non-Foster Caregiver - 2085 KO
Verified Kinship Foster Caregiver - 2085 KF
Legal Risk - 2085 LR
Home and Community-based Services (HCS) - 2085 HCS
Supervised Independent Living - 2085 SIL
Designation of Education Decision-Maker - 2085 E
Designation of Medical Consenter - 2085 B
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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102 Student Demographic Record

Foster Care Data Documentation



2. DFPS Kinship Caregiver Agreement – 0695
3. Court-Order naming Texas DFPS as the
Temporary Managing Conservator (TMC) or
Permanent Managing Conservator (PMC).
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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102 Student Demographic Record

Foster Care Data Documentation


For Pre-Kindergarten eligibility under the
foster care provision, follow the Student
Attendance Accounting Handbook
requirements.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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110 Student Enrollment Record

AT-RISK-INDICATOR-CODE (E0919)
indicates whether a student is currently
identified as at-risk of dropping out of school
using state-defined criteria only (TEC
§29.081, Compensatory and Accelerated
Instruction). A student at-risk of dropping out
of school includes each student who is
under 26 years of age and who: ……..
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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163 Student Special Education Record

Report a CHILD-COUNT-FUNDING-TYPECODE of “0” for special education students
who do not meet requirements as specified
for CHILD-COUNT-FUNDING-TYPE-CODE
“3”. These students are less than 3 on the
PEIMS fall snapshot date and greater than
21 years of age on September 1.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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163 Student Special Education Record

Report a CHILD-COUNT-FUNDING-TYPECODE of “3” for special education students
who meet requirements as specified for
CHILD-COUNT-FUNDING-TYPE-CODE “3”.
These students are at least 3 on the PEIMS
fall snapshot date and less than 22 years of
age on September 1.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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163 Student Special Education Record


PRIMARY-DISABILITY-CODE (E0041)
For students eligible for special education services
such as visually impaired, auditorially impaired,
and/or deaf-blind, always include such disabilities
as either the primary, secondary, or tertiary
disability. When deaf-blind is the primary disability
it is not necessary to document visually impaired
and auditorially impaired as secondary and tertiary
disabilities.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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163 Student Special Education Record

REG-DAY-SCH-PROG-DEAF-CODE (E0833)

All students in the RDSPD must have a
disabling condition of AI (03) (Auditory
Impairment) or DB (05) (Deaf-Blind) as
either their primary, secondary, or
tertiary disability. This must reflect
exactly what the ARD/IEP states.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER
AND GRADUATION PROGRAM
Record

203 School Leaver record has been
renamed as described above.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER
AND GRADUATION PROGRAM
Record

The PEIMS 203 record will be reported in
the summer collection (submission 3) and
the fall collection (submission 1).
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER
AND GRADUATION PROGRAM
Record

In the summer collection, the PEIMS 203
record will collect the FHSP graduation
program intent of all grade 9-12 students
only.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER
AND GRADUATION PROGRAM
Record

In the fall collection, the PEIMS 203 record
will collect the graduation data for
graduated students and leaver data for
students in grades 7 – 12.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER
AND GRADUATION PROGRAM
Record

To accommodate the new FHSP program,
seven (7) new data elements have been
added to the PEIMS 203 data record.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER
AND GRADUATION PROGRAM
Record

1. E1541 - FHSP Participant Code
indicates whether a student is
currently enrolled in (pursuing) the
Foundation High School Program.
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PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

2. E1542 -FHSP Distinguished Level
Achievement Indicator Code indicates
whether a student is currently pursuing
or has successfully completed the
distinguished level of achievement
program under the Foundation High
School Program as provided by TEC
28.025 (b-15).
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

3. E1544 -STEM Endorsement Indicator
Code indicates whether a student is
currently enrolled in (pursuing) or has
successfully completed a Science,
Technology, Engineering, and
Mathematics Endorsement.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

4. E1545 -Business and Industry
Endorsement Indicator Code indicates
whether a student is currently enrolled
in (pursuing) or has successfully
completed a Business and Industry
Endorsement.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

5. E1546 -Public Services Endorsement
Indicator Code indicates whether a
student is currently enrolled in
(pursuing) or has successfully
completed a Public Services
Endorsement.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

6. E1547 -Arts and Humanities
Endorsement Indicator Code indicates
whether a student is currently enrolled
in (pursuing) or has successfully
completed an Arts and Humanities
Endorsement.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

7. E1548 -Multi-Disciplinary Studies
Endorsement Indicator Code indicates
whether a student is currently enrolled
in (pursuing) or has successfully
completed a Multi-Disciplinary Studies
Endorsement.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

In the summer collection, all 7 data
elements E1541 – E1548 data elements
will be reported for each student in grades
9-12.
Texas Education Agency –
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record
In the fall collection, only 6 of the 7 data
elements E1542 – E1548 data elements
will be reported for each graduate.
 The FHSP Participant Code will not be
reported in the Fall Collection.

Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record
Addendum Update:
 FHSP data elements E1541 - E1547 have
a new code table; C199.

Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

C199 - FHSP-INDICATOR-CODE

0 - Student is not Pursuing or Participating
(Submissions 1 and 3)

1 - Student is Pursuing (Submission 3 Only)

2 - Student has Completed (Submissions 1 and 3)
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

In Submission 1, the 203 Student School
Leaver record identifies students who were
enrolled at some point during the prior school
year and did not graduate, earn a GED by
August 31, or return to school enrollment by
the last Friday in September.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER
AND GRADUATION PROGRAM
Record

In Submission 1, the 203 Student School
Leaver record continues to identify
students who have graduated in the prior
school year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

The FHSP elements E1541 – E1548 cannot
be reported in the 2014-2015 school year Fall
Submission for students who graduated
under the Foundation High School Program
(Graduation Type Code 33) during the 20132014 school year.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

The FHSP elements E1541 – E1548 will first
be reported at the end of the 2014-2015
school year (Submission 3) for students who
are enrolled in (pursuing) the Foundation
High School Program (Graduation Type Code
34).
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

In Submission 3, the 203 Student Graduation
Program record identifies the intent of
students enrolled in the Foundation High
School Program by collecting the Participant
Code, Distinguished Level of Achievement
Indicator Code, and the Endorsement
Indicator Codes.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND GRADUATION
PROGRAM Record



CAMPUS-ID (E0266)
For Submission 1, CAMPUS-ID on the 203 Student School
Leaver record refers to the identification number of the
campus in which the student was last enrolled. Submit the
previous year's CAMPUS-ID even if the campus is closed in
the current year.
For example, if a student completes the eighth grade at a
middle school (Grades 6-8), and then fails to return to school
at a high school (Grades 9-12) the following fall, the student is
reported as a school leaver in Grade 8 from the middle school
campus.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record


CAMPUS-ID (E0266)
If the Campus from which a student is a
“school leaver” in the prior school year is no
longer operational in the current school year,
then the 203 Student School Leaver record
must report the leaver data event using that
student’s previous school year’s CAMPUSID.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND GRADUATION
PROGRAM Record



CAMPUS-ID (E0266)
For Submission 3, CAMPUS-ID on the 203 Student
Graduation Program record refers to the campus that the high
school student was enrolled in on the last day of the school
year, or the last day of enrollment during the school year.
For example, if a student was enrolled at both campus 004
and campus 003 during the course of the school year and
was last enrolled at campus 003, then the 203 School Leaver
record should reflect the Foundation High School Program
data from campus 003 and not 004.
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record


LEAVER-REASON-CODE (E1001)
LEAVER-REASON-CODE is only reported in
Submission 1. All Leaver Reason Codes, other than
code 98, require that the LEA obtain or maintain the
documentation for each Leaver Reason Code as
specified in Appendix D, Leaver Reason Codes and
Documentation Requirements.
Texas Education Agency –
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

DATE-OF-GRADUATION (E0791) indicates the month
and year that the student graduated from high school.

DATE-OF-GRADUATION is only reported in
Submission 1.
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

DATE-OF-GRADUATION (E0791) indicates the month
and year that the student graduated from high school.

The DATE-OF-GRADUATION for a student must fall
within the time period of enrollment for the prior
school year, up to and including the summer period
between the prior school year and the current
school year. (i.e. August 2013 through August 2014)
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

The GRADUATION-TYPE-CODE is only reported only
in Submission 1 to identify those students who have
graduated from high school in the previous school
year.
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203 STUDENT - SCHOOL LEAVER AND GRADUATION
PROGRAM Record

Graduation data is reported for all students who graduated
during the prior school year, including summer graduates up
through August 31st. To graduate, students must satisfy the
requirements under 19 TAC, Section 74, Subchapter B. Special
education students must satisfy requirements under 19 TAC,
Section 89.1070. The GRADUATION-TYPE-CODE code
represents the program with the most stringent requirements
that was completed by the student. Refer to the Texas State
Graduation Requirements found on the TEA website at
http://www.tea.state.tx.us/index2.aspx?id=2147486096 .
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

GRADUATION-TYPE-CODE 33 - Foundation High
School Program will be retired at the end of the
2014-2015 school year.
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

GRADUATION-TYPE-CODE 34 is published in the
2014-2015 Legacy PEIMS Data Standards, but will
not be available for reporting 2013-2014 graduates in
the 2014-2015 school year Fall submission.
GRADUATION-TYPE-CODE 34 is published early to
give LEAs the ability to track Foundation High
School Program graduates during the 2014-2015
school year.
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203 STUDENT - SCHOOL LEAVER AND
GRADUATION PROGRAM Record

GRADUATION-TYPE-CODE Chart 34 is published in
the 2014-2015 Legacy PEIMS Data Standards, but
will not be available for reporting 2013-2014
graduates in the 2014-2015 school year Fall
submission. GRADUATION-TYPE-CODE 34 is
published early to give LEAs the ability to track
Foundation High School Program graduates during
the 2014-2015 school year.
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425 DISCIPLINARY ACTION DATA – STUDENTRecord

Except for the reason of “bringing a firearm to school”, a
student who is younger than 10 years of age may not be
expelled for engaging in conduct described in TEC
37.007. Students who are less than 10 years of age and
commit an otherwise expellable offense may be placed
to a DAEP via a DAEP conference hearing in lieu of an
expulsion hearing. Students under the age of 10 who
bring a firearm to school must be expelled with
placement to a DAEP.
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Data Standards
Data Element Additions and
Deletions
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New Data Element

FHSP-PARTICIPANT-CODE (E1541) – indicates
whether a student is currently enrolled in (pursuing) the
Foundation High School Program.

The FHSP Participant Code is only reported at the end
of the school year for any student that was enrolled in
grades 9-12. If a student is reported as participating,
then additional FHSP information (data elements E1542
– E1548) must be reported.
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New Data Element

FHSP-DISTINGUISHED-LEVEL-INDICATOR-CODE
(E1542) – indicates whether a student is currently
pursuing or has successfully completed the
distinguished level of achievement program under the
Foundation High School Program as provided by TEC
28.025 (b-15).

The FHSP Distinguished Level Indicator Code must be
reported at the end of the school year for any student
who was enrolled in (pursuing) the Foundation High
School Program. (Submission 3)
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0
New Data Element

STEM ENDORSEMENT INDICATOR CODE
(E1544) - indicates whether a student is currently
enrolled in (pursuing) or has successfully completed
a Science, Technology, Engineering, and
Mathematics Endorsement.

The STEM Endorsement Indicator Code must be
reported at the end of the school year for any
student enrolled in (pursuing) the Foundation High
School Program.
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New Data Element

BUSINESS AND INDUSTRY ENDORSEMENT
INDICATOR CODE (E1545) - indicates whether a
student is currently enrolled in (pursuing) or has
successfully completed a Business and Industry
Endorsement.

The Business and Industry Endorsement Indicator
Code must be reported at the end of the school year
for any student pursuing the Foundation High
School Program.
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New Data Element

ARTS AND HUMANITIES ENDORSEMENT
INDICATOR CODE (E1547) - indicates whether a
student is currently enrolled in (pursuing) or has
successfully completed an Arts and Humanities
Endorsement.

The Arts and Humanities Endorsement Indicator Code
must be reported at the end of the school year for any
student enrolled in (pursuing) the Foundation High
School Program.
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New Data Element

MULTI-DISCIPLINARY STUDIES ENDORSEMENT
INDICATOR CODE (E1548) - indicates whether a
student is currently enrolled in (pursuing) or has
successfully completed a Multi-Disciplinary Studies
Endorsement.

The Multi-Disciplinary Studies Endorsement Program
Indicator Code must be reported at the end of the school
year for any student enrolled in (pursuing) the
Foundation High School Program.
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New Data Element

PUBLIC SERVICES ENDORSEMENT INDICATOR
CODE (E1546) - indicates whether a student is currently
enrolled in (pursuing) or has successfully completed a
Public Services Endorsement.

The Public Services Endorsement Indicator Code must
be reported at the end of the school year for any student
enrolled in (pursuing) the Foundation High School
Program.
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New Data Element



TOTAL-NUM-SCHOOL-BOARD-REQUESTS (E1556)
indicates the total number of requests submitted outside
of a school board meeting by a member of the district’s
board of trustees (school board) for information,
documents, and records as specified in TEC SECTION
11.1512.
Do not report requests submitted during a school board
meeting.
This data is not reported by Open Enrollment Charter
Schools.
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New Data Element

TOTAL-COST-SCHOOL-BOARD-REQUESTS (E1557)
indicates the cost of fulfilling the total number of requests
submitted outside of a school board meeting by a member of
the district’s board of trustees (school board) for information,
documents, and records as specified in TEC SECTION
11.1512.

Do not report requests submitted during a school board
meeting.
This data is not reported by Open Enrollment Charter
Schools.
Report this value in whole dollars only.


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Data Standards
Code Table Additions and Revisions
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Addendum Release
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Code Table Revisions
C022 Service ID - Numerous
changes have occurred to the
Service Id table. Please reference
the PEIMS Data Standards Change
Document for the complete list.
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Code Table Revisions
062 Graduation Type Code
30: Minimum High School Program
31: Recommended High School
Program
32: Distinguished Achievement
Program
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0
Code Table Revisions
C062 Graduation Type Code
33: Foundation High School
Program (Transitioning Students)
34: Foundation High School Program
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1
Code Table Revisions
C145 Fund Code

287: Education Jobs Fund (ARRA) is
Deleted
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Code Table Revisions
C146 Function Code
Deleted column for 033 SSA Actual
Eligible
 (FUNCTION-CODE is not collected on
the 033 record)

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Code Table Revisions
C147 Program Intent Code

Revised PIC Codes 33, 34, 35 to be
Actual Eligible
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Code Table Revisions
C147 Program Intent Code


Delete 033 SSA Actual Eligible column
Add 055 Contracted Instructional Staff
Eligible column
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Code Table Revisions
C147 Program Intent Code

Change the order of columns to match
other financial code tables.
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Code Table Revisions
C159 Object Code
Deleted column for 033 SSA Actual
Eligible
 (OBJECT-CODE is not collected on the
033 record).

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7
Code Table Revisions
C165 Disciplinary Action Reason Code


43:Truancy (failure to attend school) –
Student is at least 12 years old with at least
3 unexcused absences – TEC §25.094
44:Truancy (failure to attend school) –
Student is at least 12 years old with 10
unexcused absences – TEC §25.094
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Code Table Additions
C198 Performance Rating Code
 00:Not
Applicable
 01:Exemplary
 02:Recognized
 03:Acceptable
 04:Unacceptable
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Code Table Additions
C199 - FHSP-INDICATOR-CODE

0 - Student is not Pursuing or Participating
(Submissions 1 and 3)

1 - Student is Pursuing (Submission 3 Only)

2 - Student has Completed (Submissions 1 and 3)
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0
Code Table Additions
C200 STATUTORY-REPORTING-AND-POLICYCOMPLIANCE-INDICATOR-CODE
No (Not In Compliance)
 1: Yes (In Compliance)
 0:
Texas Education Agency –
PEIMS Data Standards Changes Addendum Release
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1
Edit Revisions
•
See PEIMS Data Standards
Change Document 5.
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PEIMS Data Standards Changes Addendum Release
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2
Edit Additions -
Edit Deletions Edit Revisions Refer to change document 5
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PEIMS Data Standards Changes
Addendum Release
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