Exceptional Children`s Department 2014-2015

Report
EC DEPARTMENT 2014OPEN MEETING 2015
WELCOME!
 Welcome to our new staf f!
EC Teachers:
Stephanie Cates FHES
Jessica Marshall FHES
Bryn McSwain HMS
Emilie Jacumin-Simmons TRMS
Allison Tuberville WJMS
Assistants/1:1:
Thomas Watson (Mull)
Marilyn Waters (Freedom)
Amy Barrett (G.Hildebrand)
SLP’s:
Crystal Franklin
Stephanie McKinney (PK)
Elizabeth Rowe
Brittany Saturno
Jody Wood
OT:
Trina Brown
HI:
Janet McDaniel
WHY DO WE DO WHAT WE DO?
Why we do what we do?
THOSE THAT KNOW THEM BEST…
Stephanie Norman
Mother to Jacob Peele
THOSE THAT KNOW THEM BEST…
Beth Ann Miller
Mother to Seth Vinay
So,
why do YOU
do
what you do?
POLL
EVERYWHERE
Re s p o n d b y
s e n d i n g a tex t
message using
yo u r m o b i l e
d ev i c e .
RECOGNITIONS
RECOGNITIONS
BCPS Teacher of Excellence Recognition
Laura Garrison – Elementary Self-Contained at HES
Governor’s Teacher Network
Laura Garrison – Elementary Self-Contained at HES
BCPS Autism 5K
2014 NC School Bus Safety Poster Contest
Leonard Johnson, LMS – 1 st Place (next slide)
CELEBRATIONS
Graduation Rate for SWD increased to 81.6%,
exceeding state average of 80%. This is an increase
from 71% in 2012.
IDEA Determination Report
Indicator 11 (90 Day Timeline) – 98.36%
Indicator 12 (IEP by 3 rd Birthday) – 100%
DIRECTOR UPDATES
DIRECTOR’S DIVISION OF DUTIES
Director - Debbie Kendall:
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Behavior Support/Specialist/PRC
029/Risk Pool
Budget Management
CIPP - Review & Submission
Complaints/Advocates
C o n t r a c t s - S p e e c h a n d Tr a n s p o r t a t i o n
Curriculum/ NCSIP
D a y Tr e a t m e n t - E l e m e n t a r y
ESY Ser vices
Hearing Impaired Services/Interpreters
Homebound
Instructional Coaches - Elem.
Payroll
Personnel - Hiring, Documentation
Preschool Program
Program Specialists - Elem.
PT Department
OT Department
Tr a n s p o r t a t i o n
Tr a v e l / C o n f e r e n c e A p p r o v a l s
Visually Impaired
Asst. Director – Debbie
Jennings
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Autism
Behavior Support/Specialist/PRC 029/Risk
Pool
CEU’s and SEA System
C P I Tr a i n i n g s a n d R e v i e w s
Curriculum - OCS
D a y Tr e a t m e n t - M i d d l e / H i g h
High School Meetings
Instructional Coaches - Middle/High
M c K i n n e y - Ve n t o C o o r d i n a t o r
Medicaid (Mandy Morrison/PCG)
Middle School Meetings
Program Specialists - MS/HS
School Psychologists
Speech Department
Staf f Development
Powerschool
BURKE COUNT Y PUBLIC SCHOOLS
GOALS:
• Develop and follow BOE initiatives and policies
• Standardization for system wide equity (Handbooks,
Textbooks, Student Code of Conduct, Personnel, etc.)
• Staf f Development (School Safety, Student Code of
Conduct, Co-Teaching, Dif ferentiation, Common Calendar,
Social Media)
• Continue to improve safety for school entrances and
campuses
• Streamline grant funding to flow through finance of fice for
accuracy/accountability
• Pursue Healthy Places NC Grant
• Pursue Gear Up Grant for Middle/High School
• STEAM Initiatives: (Environmental Science, Mechatronics,
WPCC, PLT W -exploration for elementary and high school)
BURKE COUNT Y PUBLIC SCHOOLS
GOALS (CONT.) :
• Create stronger partnerships with local industry, ASU,
GWU, & WPCC by participating in joint leadership
trainings, pursuing student interns, and CCP classes.
• College Street - Partnership with Burke Literacy Council
• Continue training for administrators in the area of equity
and social justice
• Directors/Principals to join a non profit community
organization to serve
• Continue to Accentuate the positive
● To achieve the following Annual Measurable
Objectives (AMO’s):
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Reading - Grades 3-8 (30.3%) High School English II (31.3%)
Math Grades 3-8 (30.0 %) High School Math (27.7%)
Science - Grades 3-8 (36.4%) High School Biology (35.9%)
● To provide professional development to
support fidelity and program implementation
in math and reading. All staf f to be data
collectors and focus on student growth, using
all resources available.
EC DEPARTMENT
GOALS :
● To meet or exceed the state goal for standard
graduation rate of 80% or more for Students
with Disabilities (SWD). Increase from 81%.
● The Leadership Team and other staf f
volunteers to provide professional
development impacting dif ferentiated
instruction, co-teaching, and use of research based interventions.
● To meet the needs of each child in the least
restrictive environment while progress
monitoring to assess the present level of
performance; emphasis on inclusion and the
goal of exiting services (dialogue at every IEP
meeting).
● To support the needs of all students in each
of the fourteen areas of eligibility and all
related service needs.
EC DEPARTMENT
GOALS:
● To meet Federal and State compliance
requirements. Achieve 100% compliance for
Indicators 11 (90 day timeline) and 12 (3rd
birthday). All staf f and LEA’s to be trained on
the compliance rubric .
DEPARTMENT UPDATES
Specialists
IC’s
Autism
Behavior
SLP
OT
PT
AAC/AT TEAM
Augmentative and Alternative
Communication/Assistive Technology
Interdisciplinary Assessment Team:
Jacquie Grady
Ashley Shields
Lucas Johnson
Mary Warren
CECAS
CECAS has now changed to a third party
vendor – PCG. As of July 1 st, you no
longer have to send a CECAS form to
Kim Smith.
Special note:
unless they star ted the evaluation process prior to July 1 st .
EASY IEP:
CHANGES AND UPDATES
Document Description
DEC 1
Ensured a “Meeting Date” field is present (used for Indicator 11); please note: “Referral
Date” is still available and this is what begins the 90 day timeline
DEC 2
Updated the document so that it now creates an event (used for Indicator 11)
DEC 4
Inactivated all state and district “NCExtend 2” tests
Updated “Algebra I/Integrated I” to “ Math I”
Ensured NC Final Exams are present in your site
Ensured any “Special Ed Consultation” drop down option has been inactivated
Updated the Testing and Accommodations section in the IEP Process and the PDF
DEC 5
Updated the document so that the IEP version creates an event (used for Indicator 11)
DEC 6
Updated the document so that it now creates an event (used for Indicator 11)
DEC 7
Added the ability to pull in assessment information
Site
Updated what standard reports are available in your site and configured them to appear
in a tabbed format
COMPLIANCE
● Referral Process - Nancy Simmons
● Eligibility Process - Marsha Holleman
AUDIT FOLLOW-UP
Areas of emphasizes (areas which we achieved below 80%
compliant):
 IEP – PLAAFP – Present Level of Academic and Functional
Performance must include data, strengths, needs and
ef fects of the disability.
 IEP 17 – Annual Goals must be measureable and based on
the PLAAFP
 IEP 23 – LRE Statement – Tell Why the student is removed
from his non-disabled peers.
 PWN 2b – DEC 5 – Explain why the LEA proposes or refuses
all of the actions discussed at the meeting
COMPLIANCE REVIEWS
George Hildebrand
Glen Alpine
Salem
N.Liber ty School
Valdese
Mtn. Crest
East Burke High
Chester field
Freedom High
WA Young
Hildebran
East Burke Middle
Mull
Heritage
Oak Hill
Table Rock
Ray Childers
Drexel Elementar y
Sept. 15
Sept. 30
Oct. 7
Oct. 23
Nov. 13
Nov. 20
Dec. 9
Dec. 18
Jan. 8
Jan. 29
Feb. 10
Feb. 26
March 1 2
March 19
April 16
April 30
May 7
May 14
NEW TEACHER TRAINING
• September 9 th : IEP Training for new Elementar y EC teacher s
• September 11 th : IEP Training for new Middle and High EC teachers
• September 16 th : Reevaluation Training for new Elementar y EC teachers
• September 1 8 th : Reevaluation Training for new Middle and High EC
teachers
• September 23 rd. : Initial Referral Training for new Elementar y EC
teachers
• September 25 th : Initial Referral Training for Middle and High EC
teachers
These trainings will be at Liber ty Middle School from 3:30 - 5:30.
TRANSITION MEETINGS
March 24th - Elementary to Middle School EC teachers
March 26th - Middle to High School EC teachers
Meetings will be at the Olive Hill Room at WCRC from
3:30 to 5:30.
NCSIP READING UPDATES:
CONNIE GREENE
*Thank you to our 2013-2014 Data Collectors
*New Data Teachers
*Fidelity Observations
*Year 2 Program Implementation
*Middle School Program Implementation
*TIDBITS and notes from Instructional Coaches
*Placement and Benchmarks
*Materials Distribution
NCSIP MATH UPDATES:
JUDY TOWNSEND
● Number Worlds Training Sessions
-September 18th at Foothills Higher Education Center
-February 19th at Foothills Higher Education Center
● Math Foundations is tentatively planned for second
semester workdays
● Data Collectors:
Teachers who have completed Number Worlds and Math
Foundations training are expected to be data collectors
for the NCSIP for Math. This is the expectation from
the
state and BCPS EC Department.
NCSIP MATH UPDATES:
JUDY TOWNSEND
Thank you to our 2013-2014 NCSIP Math Data
Collectors:
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Arlene Anderson - Drexel Elementary
Lori Rice - Drexel Elementary
Meghan Childres - Forest Hill Elementary
Leanna McKinney - Forest Hill Elementary
Carol Hicks - Forest Hill Elementary
Brenda Decker - George Hildebrand Elementary
Kelly Crump - Hildebran Elementary
Lori Vestal - Ray Childers Elementary
Katie Johnson - Ray Childers Elementary
Carol Brinkley - Valdese Elementary
Blair Christian - WA Young Elementary
RELATED SERVICES
Related Service Video
REFERRAL PROCESS &
REMINDERS:
● Occupational Therapy Department (Jenny Taylor)
● Physical Therapy Department (Dan Perkins)
● Skill acquisition and deliberate service delivery
according to student needs.
● Additional information from CanChild will be available
on the website.
PHYSICAL THERAPY
DAN PERKINS
MEDICAID
M A N DY P I E R C E - M O R R I S O N
One Time Consents:
There is a potential loss of $140,000 if we do not
collect all consents. Currently, there are about 90
kids missing consent forms.
Random Moment of Time study starts Oct. 1 st .
TRANSPORTATION
New form posted on the
website
PARENT SURVEY
Coming soon:
Parents will be able to access and
complete a survey on an iPad after
the IEP meetings to provide
feedback on services for their
student .
BEHAVIOR UPDATES
Changes in CPI Training
PLC for Behavior
-Monthly at HMS (Media Center) from 3:30 -5 on
9/9, 10/7, 11/18 and 1 2/ 4 (1-3).
-Sessions to include information on rappor t building,
motivation, researched-based inter ventions that work ,
teaching the traumatized student, social skills instruction
and data collection techniques.
-Proposed dates for remaining sessions are :
1/13, 2/3, 3/3, and 4/ 21
-Please email me if you have other topics of interest. I will
put on the SEA system this week .
INTRODUCTION TO
SERVICE REVIEW PACKET
Service Review Procedures
1. The EC teacher of record should complete the Service Review Recommendation
Form with all requested information. Any incomplete forms will be returned for
corrections.
1. Contact your school assigned EC Program Specialist through email and advise
that the form is complete and ready for review.
1. The EC Program Specialist will share this information with the Service Review
Committee on a monthly basis.
1. If the Committee requires additional information, the Program Specialist will
request in writing needed documentation. This will delay the placement
recommendation to the next regularly scheduled monthly meeting.
1. The Service Review Committee will provide in writing, to the EC teacher,
recommendations for the IEP team.
PROFESSIONAL DEVELOPMENT
SURVEY
We are listening…
PROCEDURES MANUAL
We need volunteers to review the manual after
program specialists and instructional coaches
rework it. Contact your program specialist and/or
coach if interested in supporting with this project.
LEA PROFILE ASSESSMENT
TOOL
Log of Services
We have to be able to prove that services
were provide as stated on the IEP. Can
you prove that?
LEGISLATIVE UPDATE
June Atkinson
GENERAL REMINDERS:
● DPI Q & A – will be in Google
● ASU is of fering a Graduate Certificate in Autism Spectrum
Disorders
● High School Staf f: The ACT and ACT Plan Alternate
Assessment process and paperwork is the same as last
year. Deadlines are quick. See Janet Drum for support.
● Read To Achieve: Updates in New Legislation
● Be sure to check out the EC website. It will change
formatting in the fall but will continue to of fer the same
content.
● Be sure that your goals for students match their needs.
● We required that all IEP’s for August and September be
done in the spring; however, I have seen some that were
not completed. Let your program specialist know so the
previous case manager can get this done ASAP.
● Be diligent about watching your yield and stop signs - we
suggest you make a calendar now.
● Remember: having students in the least restrictive setting
is our top priority; we are to provide services in -addition to
the regular curriculum. Really look at last year’s Extend II
students in self contained. is this really meeting their
needs? Our goal is always to exit students whenever goals
have been meet.
● Special Olympics - tentative date is April 24th.
NAME THAT THEME SONG!
 On a scratch sheet of paper
or on your iPad, write down
the name of the show that
matches each theme song.
 Song 4
 Song 1
 Song 6
 Song 2
 Song 7
 Song 3
 Song 8
 Song 5
WHERE TO?
School Psychologists meeting
with Debbie Jennings 11: 11:30 TBA
OT’s and PT’s meeting with
Debbie Kendall from 11:30 12:00 in Auditorium
Pre-K Services meeting with
Debbie Kendall from 11:00 11:30 in Auditorium
SLP’s meeting in Room 208
at 11:15 for hearing
screening in-service
All Elementary and any
others meeting for V -port
training from 1-3 in room
412
All Middle School teachers,
principals, and assistant
principals meeting for
Language! Live Training
from 12:15-4:15
Bus Drivers and Bus Monitors
meeting for training on
August 22nd at 10:00 at
Heritage Middle

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