Integrated HIV Prevention and Care Planning Groups and Activities

Integrated HIV Prevention and
Care Planning Groups and
July 30, 2013
Andrea Jackson, MPH
U.S. Department of Health and Human Services (HHS)
Health Resources and Services Administration (HRSA)
Division of Metropolitan HIV/AIDS Programs
What Is Integrated Planning?
• Integrated planning is the sharing, merging or
integration of a State’s HIV/AIDS Prevention
(CDC-sponsored) and Care (Ryan White–
sponsored) planning groups
• This may be accomplished through
collaboration on joint projects, sharing
planning products, sharing members, or
totally integrating into one planning body
Why Integrated Planning?
• To develop a coordinated Statewide response to HIV/AIDS
• To avoid duplication of processes
• Many points of intersection and shared knowledge, data and
processes (ex. epidemiological profile, by-laws, nominations,
community involvement)
• More economical (sharing resources)
• May have some of the same people on both groups already
• Increased collaboration and communication
Why Integrated Planning?
• HIV testing and referral to care is often funded by both
prevention and care dollars
• Fosters integration of prevention into care services
• Community viral load as a recognized form of prevention,
requires good care coordination
• Partner services is also important to both prevention and care
Why Integrated Planning?
• Key National Policy Shifts:
The White House’s National HIV/AIDS Strategy (2010)
CDC’s High-Impact HIV Prevention (HIHP) (2011)
CDC’s Advancing HIV Prevention (AHP) Initiative (2003)
CDC/HRSA Advisory Committee on HIV, Viral Hepatitis
and STD Prevention and Treatment (2002)
• OMB’s increasing emphasis on streamlining CDC and HRSA
requests for information from programs
 Improve efficiency and effectiveness of federal programs
Why Should Care And Treatment
Planners Pay Attention To Prevention?
• New strategies for HIV prevention impact care settings
 PrEP
 Treatment = Prevention
• Strategies to encourage knowledge of sero-status
• To facilitate linkages
• Maximize service provider capacity
Why Should Prevention Planners Pay
Attention To Care And Treatment?
• CDC’s AHP and HIHP expand counseling, testing and referral
(CTR) and partner counseling and referral services (PCRS)
• Strategies to provide prevention for HIV positive individuals
• Provide behavioral interventions in clinical care
• To facilitate linkages
• Maximize service provider capacity
Common Goals of
Prevention and Care
• To ensure that individuals learn their HIV status
• To ensure that HIV positive individuals are linked to
medical care, supportive services, and prevention services
that meet their unique needs
• To ensure that HIV negative individuals are linked to
prevention and other services
Common Goals of
Prevention and Care
• Plans are comprehensive and promote coordination and
linkages of services
• Ensure planning reflects the diversity local epidemic
• Assure meaningful involvement of PLWH in planning
• Assess effectiveness of plans and processes
Partnerships and Collaboration
HRSA expects collaboration, partnering, and coordination
in planning and implementation of services between multiple
sources of treatment, care and prevention service providers
• HIV testing sites
• Non-Ryan White Program providers
• All Ryan White Program Parts (A, B, C, D, and F)
• Medicaid and Medicare
• VA
Possible Barriers To Integration
• Competing agendas (turf issues, mistrust)
• Over-dominance by either care or prevention
• More meetings for members who had only been on one
group prior
• Categorical funding/requirements from CDC and HRSA
• Transition phase requires initial influx of resources to
increase knowledge about care and prevention
Benefits of Integrated Planning
• Allows development of common mission/vision
• Encourages sharing of knowledge and data
• Combines/maximizes limited resources
• Reduces planning costs in the long term
• Creates comprehensive services/encourages linkage of
• Fosters integration of prevention into care services and
vice versa
Operationalizing Collaboration
• Develop operating principles (vision, mission) and bylaws
• Specify member recruitment and orientation
• Examine required products of planning
• Consider multiple opportunities/strategies for
community/consumer input into planning
• Obtain training, skills-building and TA (ex: cross-training
prevention/care staff)
Operationalizing Collaboration
• Address fears and provide information
• Set clear goals and objectives for collaborative planning
• Develop an implementation plan
• Give the process time
• Leadership selection that is representative and neutral
Models for Collaborative Planning
• Information Sharing
• Cross Representation on
Prevention and Care Planning
• Coordinated/ Combined Projects
or Meetings
• Merged Bodies
• Needs Assessment Activities
HIV/AIDS Planning Models
As known to NASTAD as of December 2012
“Crosswalk” of CDC & HRSA Planning
Requirements & Expectations (snapshot)
HRSA’s HIV/AIDS Bureau (HAB)- Ryan White Part A
CDC- HIV Prevention
Planning Body
HIV Planning Group (HGP) - state, regional, or local
Planning Council
Planning Body - Primary Function
To inform the development or update of the health
department’s Jurisdictional HIV Prevention Plan that will
contribute to the reduction of HIV infection in the jurisdiction
To carry out planning and determine the allocation of Ryan White
Part A funds within the EMA or TGA to provide a continuum of
care that meets the most critical service needs of eligible people
living with HIV/AIDS, including traditionally underserved
populations, to get people linked to and retained in care and
achieve positive health outcomes
Planning Body Membership - Nomination and Selection Process
Nomination through an open process
All members required to go through a clearly defined open
nominations process
Planning Body - Membership Composition
Jointly, HPG and Health Department develop and apply
criteria for selecting HPG members, placing special emphasis
on identifying representatives of at-risk, affected, HIVpositive, and socioeconomically marginalized populations
Legislation specifies membership categories and requirements;
CEO further determines membership size and composition when
establishing the Planning Council and may review proposed
changes in Bylaws
Created by EGMC for the TAC
Los Angeles, CA Integrated Planning
Commission (serves as the RWPA
Planning Council) and Prevention Planning
Committee (PPC) had several shared
members and a joint committee
Commission had far more funding, a larger
staff, and responsibility for determining the
use of millions of federal, state, and county
PPC members were concerned that if the
two groups merged, the Prevention
planning function could receive less focus
than the HIV care-focused work of the
Los Angeles Integrated Planning
• Integration Task Force was established in 2012. It included
representatives of both planning bodies and had two Co-Chairs from
each group. TF jointly developed RWPA Comprehensive Plan
• The joint body voted unanimously (in March) to create a new, unified
planning body and approved its functions, structure, and membership
• First, there had to be agreement on the roles and functions of the new
planning body, then a determination of membership and structure
Los Angeles - Lessons Learned
• Preparing a joint comprehensive plan provides a good
foundation for eventual integration into a single body
• Taking time to develop shared knowledge and trust is
extremely important
• Establishing and maintaining a sense of parity enables
both bodies to accept compromises
• Merging the two bodies seems highly desirable once
everyone recognizes the increasing overlap in the roles
of prevention and care
• CDC/HRSA Letter Supporting Integrated Planning Models, In progress
• Dear Colleague Letter, Mermin and Cheever, May 22, 2013
• NASTAD HIV/AIDS Planning Models (as of 12/2012), B. Pund, April 19, 2013
• Toolkit: Integrated, Collaborative or Merged Prevention and Care Planning
Processes, NASTAD, May 2007
• Trends in Collaborative Care and Prevention Planning PowerPoint Presentation,
NASTAD, C. Jorstad, June 5, 2006
• “Crosswalk of CDC & HRSA Planning Requirements and Expectations” EGMC for the
• “Developing a Unified HIV Prevention and Care Planning Body: Lessons from the Los
Angeles EMA” Prepared for: Division of Metropolitan HIV/AIDS Programs
HIV/AIDS Bureau Prepared by: Emily Gantz McKay EGM Consulting, LLC
Andrea Jackson, MPH
Public Health Analyst
(301) 443-8364
[email protected]

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