GRCC STUDENT EMAIL POLICY AGC Presentation, December 9, 2014 Benefits Cost savings – reducing paper/mail efforts (but not eliminating completely) Timely delivery of important information Assurance of delivery and confidentiality (and greater compliance with FERPA) Policy Draft Draft now in college policy format Removed “the college will not recognize nor respond to emails from current students’ personal email…” Otherwise, language not altered from first presentation to AGC (11/11/14) Responses to Feedback From 11/11/14 AGC 1. Will this apply to graduates? 2. Policy Vs. Procedure 3. College refers to GRCC Email only 4. Can we get receipt of email via Gmail? Responses 1. 2. 3. 4. No – only current students If staff or faculty choose not to enforce, it could undermine policy. This policy is consistent with Common Syllabus language IT has confirmed that PeopleSoft can restrict emails sent to GRCC issued only address (checking on Bb settings) IT has confirmed that it can obtain a receipt for emails sent to GRCC accounts (but the sender cannot) Next Steps Present policy to Cabinet for consideration Develop a student communication plan. Returning students to be aware of this change New students – orientation, application confirmation, admissions packet, etc. Develop communication and training for faculty on how to respond to an email request from a current student not sent from a GRCC issued email account, example language for their syllabi, etc. Develop communication and training for front line staff on how to respond to an email request from a current student not sent from a GRCC issued email account, how to look up a student and send to college issued address, etc. Questions? Feedback?