Gauteng`s Presentation of Proposed Structure — Minutes

Report
CYCLING SOUTH AFRICA
Attendees:
Hermien Van Zyl
Chris Prinsloo
Gusti Van Rooyen
Michael Byleveld
Koos Van Tonder
Derek Palmer
Richard Durrant
Mervyn Abel
Steve Cleminson
Alf Brits
T.A.Jones
Shahad Khan
Jeremy Wood
Monique Cords
Lionie Van Den Bergh
George Corbett
Ciska Austin
Wynand Pretorius
Angie Cinnamon
Rob Stevens
Neal Corbett
Terence Casey
Robert Engelbrecht
Leigh Privett
Barry Shaw
Margot Gerber
Stu MacKenzie
Thomas Taole
Jacqui Prince
Gauteng North
Gauteng North
Gauteng North
Gauteng North
Central Gauteng
Gauteng North
Central Gauteng
Central Gauteng
Central Gauteng
Gauteng North
Gauteng North
Central Gauteng
Central Gauteng
Gauteng North
Gauteng North
Central Gauteng
CyclingSA
Southern Gauteng
Central Gauteng
Central Gauteng
Central Gauteng
Central Gauteng
Central Gauteng
Central Gauteng
Central Gauteng
CyclingSA
Central Gauteng
Central Gauteng
Central Gauteng
Centurion Cycling Club
Road Commissioner
Secretary
PMCC
Commissaires Board
MTB Comm
Rockhoppers
Germiston Wheelers
Germiston Wheelers
Jakaranda CC
Velo
New Horizons CC
BMX Comm
Epic Sports
Epic Sports
Chairman
Secretary General
Commission
Club100
Westgate Wheelers
The Leverage Corporation
MTB Comm
Bergbok MTB Club
Cresta Wheelers
Cresta wheelers
BMX
BMX
Development Comm
Commissaires Board
• CyclingSA has to align themselves to the SASCOC constitution and this calls for
some of the current provinces to amalgamate and for others to form provinces so
that we are in line with the 9 provinces that SASCOC wants.
• We were given till the end of February to align ourselves and if we don’t make it
happen SASCOC will put CyclingSA under administration and make it happen.
• The 9 provinces will represent different regions, Gauteng will be one province
with 6 regions under it (depicted in the next slide).
• It is possible for the current 3 provinces to become one there are some
challenges that will need to be addressed but it can be done.
Provinces & Regions making part of the COUNCIL OF CYCLING SA
Limpopo Cycling
Association
Western Cape
Cycling
Association
Eastern Cape
Cycling
Association
Gauteng Cycling
Association
Free State Cycling
Association
KwaZulu Natal
Cycling
Association
Northern Cape
Province Cycling
Association
North West
Province Cycling
Association
Mpumalanga
Cycling
Association
Mopani (Giyani)
West Coast
(Malmesbury)
Cacadu
(Grahamstown)
Sedibeng
(Vereeniging)
Xhariep
(Trompsberg)
Ugo (Port
Shepstone)
Namakwa
(Springbok
Bojanala
(Rustenburg)
Gert Sibande
(Standerton)
Vhembe
(Thohoyandou)
Boland
(Stellenbosch)
Amathole (East
London)
Johannesburg
Motheo
(Bloemfontein)
Umgungundlovu
(Pietermaritzburg)
Pixley-ka-Seme
(De Aar)
Central
(Mafikeng)
Nkangala
(Witbank)
Capricorn
(Polokwane)
Overberg
(Swellendam)
Chris Hani
(Queenstown)
Ekurhuleni
(Germiston)
Lejweleputswa
(Welkom)
Uthukela
(Ladysmith)
Siyanda
(Upington)
Bphirima
(Vryburg)
Ehlanzeni
(Nelspruit)
Waterberg (BelaBela)
Eden (George)
Ukhahlamba
(Aliwal North)
Metsweding
(Bronkhorspruit)
Thabo
Mofutsanyane
(Phuthaditjaba)
Umzinyathi
(Dundee)
Kgalagadi (Kathu)
Southern
(Klerksdorp)
Sekhukhune
(Groblersdal
Central Karoo
(Beaufort West)
OR Tambo
(Umtata)
Tshwane
Fezile Dabi
(Kroonstad)
Amajuba
(Newcastle)
Frances Baard
(Kimberley)
Cape Town Unicity
(Cape Town)
Alfred Nxo (Mount
Auliff)
West Rand
Nelson Mandela
(Port Elizabeth)
Zululand (Ulundi)
Umkhanyakude
(Mtubatuba)
Uthungulu
(Richards Bay)
Ilembe (Kwa
Dukuza)
Sisonke (Ixopo)
Ethekwini
(Durban)
NATIONAL CONVENTION MEETS 2 TIMES PER YEAR.
•1st meeting (before end March)
•2nd meeting (Oct /Nov)
WHO MAY ATTEND AND SPEAK AT THE NATIONAL CONVENTION
•Members of Exco
•Not more than 2 Reps per Ordinary Member
•Not more than 1 Rep per Associate Member
•The Patrons
•Honorary Life Members (by invitation from Exco)
•One representative per region
EXECUTIVE COMMITTEE (EXCO) OF CYCLINGSA (Board of Members)
Elected by
Members
Ordinary
Members
Elected by
Provincial
Regions
Associate
Members
President
Vice President
Treasurer
Gauteng Chair
KZN Chair
Western Cape Chair
Mpumalanga Chair
North West Chair
Free State Chair
Limpopo Chair
Eastern Cape Chair
Northern Cape Chair
Refer section 18 of proposed Congress. Associate Members apply to General
Council / Exco. (E.g. Pedal Power Association)
2 votes per
ordinary member
1 vote per
Associate
Member
EXCO has to meet once every quarter of which the AGM has to be during the
same time as the first National Convention. Who attends the AGM:
•All Members of Exco
•Not more than 2 Reps per Ordinary Member
•Not more than 1 Rep per Associate Member
•The Patrons
•Honorary Life Members
•Any person who may be invited by Exco
MANAGEMENT COMMITTEE OF CYCLINGSA
Elected by
members
Appointed by
Executive
Committee
(Exco)
PRESIDENT
ROAD
VICE PRESIDENT
MTB
TRACK
BMX
TREASURER
PARA
SECRETARY
GENERAL
Management Committee has to meet monthly.
Functions & Duties of Management Committee Members and also of all the Support
Committees to be defined in by-laws (Rules & regulations)
SUPPORT COMMITTEES TO ALL DISCIPLINES & MANAGEMENT COMMITTEE(appointed by Exco)
Coaching
Recreation
Technical:
Capacity
Building
Events: Safety
& Security
Youth &
Development
GAUTENG STRUCTURE
Gauteng Cycling Association
Central Gauteng
Ekurhuleni
(Germiston)
West Rand
Johannesburg
Southern Gauteng
Sedibeng
(Vereeniging)
Northern Gauteng
Tshwane
Metsweding
(Bronkhorspruit)
• Currently the 6 proposed regions fit well into the current 3 provinces. The 3
committees could continue in the interim and then look at selecting an EXCO
to represent the different regions.
• There will be an umbrella body with will be the Gauteng Province and then
regions will have their own committees under that body. Will the regions still
be able to keep their emblems? This needs to be cleared with the regional
sports council.
• The does not seem to be a reason why you will not be able to keep the
emblem as there will still be regional champs and then there will be an overall
Gauteng champ. Regions have to work independently under the Province.
• From next year riders will not be able to participate in Nationals if they have
not participated in the provincial and regional champs and passed the
selection criteria.
• It is important that youth riders develop on provincial and regional level.
• Long term benefit is that SASCOC structure will be supported at school level
as it is their aim to get cycling recognised as a school sport.
• Need to concentrate on holding Criteriums for the youth riders.
• This is not a mass participation sport so it might take some time to get the
regional structures in place but need to have a representative from each region.
Regions need to bring the sports to the people and get school kids interested in
cycling to grow the sport.
• SASCOC is taking the realignment seriously and there is a clear realisation that it
is not an overnight process. This will give structure where there is no structure
and it will open up the communication lines.
• Need to get the province in place first and then work through the challenges one
at a time. Need to put an interim committee in place for Gauteng
• Cycling Association to represent at National Convention.
CHALLENGES
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Committee structure
Multiple fee structures
Financial consolidation
Current administration structure
Race Calendars
Officials board & structure
Club structures and affiliation and membership
Race Organiser affiliation
Para Cycling
• Clubs need to buy into this concept and there should be a document that
defines the role of a club.
• Clubs should submit minutes of their AGM’s, they should host events, they
should attend meetings (AGM’s or special meetings).

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