Selby Golf Club Members Meeting Thursday 14th March 2013 Club Captains Message Ladies Section Captains Message Goals Review Membership Update Greens Update Health & Safety Update Competitions & Handicap Update Social Update Equality Update Finances 2012/2013 Clubhouse & Course for 2013/2014 Club Captains Message Drive In and nominated charity Officers & Sections of the Club Club & Team Matches Clubhouse Team Green Team Professional Team Social Calendar Golfing Associations Membership 3 Ladies Section Captains Message The Ladies Section remains a strong supportive part of the Club with just under 100 members, 93 of them being active golfers Our Section runs 4 teams, each team play against three other Clubs. The Club provides funding for meals – team members pay match fees to cover extras e.g. Transport, drinks, snacks. The Ladies Section provide their own balls and clothing. We are particularly proud of our Junior Girls, especially Ellie who has represented Yorkshire & England and Hannah who is our Ladies Club Champion. Matches are played against the men’s section Rabbits, Seniors & Tigers. The Ladies also arrange some of the Club Mixed Competitions The Ladies organise the Mixed Open Day and the Ladies Open Day with the sum of £1,200 being given to the Club last year. 2012 was the centenary of the Ladies Section. 4 Goals Review To continue to produce a golf course that is recognised for its quality & profile by its Members, the County, Visiting Parties and members of other clubs within the Yorkshire region To deliver a course that is challenging to all ability golfers Given the poor quality of some of the ground & soil on the course and in supporting the point above the focus over forthcoming years will be firstly the playing areas and secondly to re-design a number of the teeing areas to provide the differing levels of challenges & also to allow golf traffic to be dispersed over a wider area To positively encourage more Members to join the Club who are aged below 40 To provide a sustainable first class Clubhouse facility that encourages all Members of the Club irrespective of age to enjoy the social side of the golf Club To comply with all current and future legal and health & safety requirements To regularly review contracts & costs and where ever possible for all maintenance to be undertaken “in-house”, where specialist skills are required, procurement will be via local preferred suppliers (preferably Members) To ensure that the day to day running & fixed costs of the Club are supported by the revenue generated from Playing Membership & Social Subscription Fees and that this is spread appropriately across all Membership categories To work to a three year rolling financial plan 5 Membership Update (04/03/2013) Adult Playing Members = 586 •7 Day Full Paying Members = 353 •5 Day Full Paying Members = 45 •7 & 5 Day Age & Service reduced Paying Members = 131 (22.4%) •(7 Day = 85, 5 Day = 46) •Number of Playing Members aged 30 – 40 = 30 (5.1%) •Number of Playing Members under the age of 30 = 22 (3.8%) •Captains & Green Staff = 5 Junior Members ( age 22 and under ) - 72 Social Members = 128 Green Update Nominated for consideration in Golf World’s Top 100 Courses in GB&I for 2014 The Club recognised that due to the exceptional rain fall seen last summer grass grew in places where it had not for decades and the existing grass thickened and grew vigorously – steps were taken once ground conditions permitted to cut back grass & carries. The Club undertakes this year to keep the Course playable for all abilities of golfer. Green Update Cont. Irrigation system – caught up with the maintenance of the mains pipe line over the winter Tree Management – extensive tree management has taken place over the winter to 1) Aid playability, 2) Machine Access, 3) Allow more light & air through Bunker – 18th Fairway Bunker at driving length and the first bunker on approach to the 18th green currently hold standing water – small draining programme to take place Clubhouse roof draining – review underway to move excess water away from 18th green and apron Work must start on the water recycling area – we will do as much in-house as possible Health & Safety Update No RIDDOR accidents, 5 accident reports completed in last 12 months (all through general play) To date less than £1,000 spent on Health & Safety Matters during this financial year Updated all task Risk Assessments for the Green Staff – specific training is ongoing during the winter period e.g. Chain Saw / Working from heights Completed a full Course Risk Assessment – this has highlighted a couple of small areas where further works are required e.g. Enhanced signage Health & Safety Update Cont. Further work will be required dependent on the future occupants on the land adjacent to the 3rd hole Interim H & S inspection by Selby Council – Course Risk Assessment enhanced to reflect the fact that the bushes to the right of the tee area should be left to grow naturally on the 13th hole and the 3rd hole. Full H & S inspection by Selby District Council due October / November 2013 Competitions & Handicaps Review of the 2012 Season Club Championship - 2012 SWANS Competition Tee Booking in 2013 Summer 2012 - 08:00 to midday Proposed 2013 - 08:00 to midday + ½ hour Knock Out Draws 2013 Use of Distance Measuring Devices (DMD’s) Selby G.C. Local Rule Mobile Phone Apps 50p Contribution to Administration Costs Applies to: Qualifying Competitions Trophy and Board Competitions Contribution to: - Engraving, trophies , buffet (£2,300) Future tee booking system( > £5,000) Expected Revenue: - £1400 (SWANS), £300 - £400 (Ladies) £4000 approx. (Mens) Social Team Objectives Provide members with a varied and interesting Social calendar to enhance their Golf Club experience Encourage members to use the Golf Club facilities as much as possible to increase club revenues Create an environment where new members can meet other members away from the golf course Contribute to the development of the clubhouse Plans for 2013 A Diary of Events for 2013 is planned covering a wide choice of activities including Cabaret Nights, Dinner Dances, Games and Quiz Nights. Our objective is to try and provide something for everyone to join in with, and we appreciate, that not all events will be everyone's cup of Tea. Events are posted on the internet and on club notice boards, we try to keep the costs of all events as low as possible so that everyone can participate. We have a great catering facility now at Selby Golf Club and it is in all members interests to support our caterers going forward. Party on the Range Saturday 25th May 2013 An opportunity for members to bring family and friends to Selby Golf Club for a fun day out. Gates open at 11.00am to allow guests to build marquees and set out their picnic areas. Guests bring their own food and drink however bars and BBQ will be available. Four live bands playing between 3.00pm – 11.00pm Music and entertainment between bands, BBQ, Bars and Toilets available on the range fun & games throughout the day. Julia Martin Returns 31st August Following last years spectacular night Julia has been booked to appear again at Selby Golf Club on 31st August 2013. Last Year Julia performed her tributes to Dame Shirley Bassey and Tina Turner. This Year Julia will be introducing us Celine Dion. A marquee will be installed for the event to offer increased numbers up to a maximum of 140 people. The 200 Club Draw will also take place on this night New Ideas New Blood Your Social Team are always looking for new ideas and would welcome feedback from members as to how we may develop We are keen to expand our Social Team and to encourage members to have a go at developing new event ideas This does not have to be too involved you can put as much or as little as you like into your Golf Club All we would ask is for you to help us help you Equality Update Club Captaincy At the AGM in August the Board will be proposing the following new Rule for Members to consider “The office of Club Captain and Club Vice-Captain shall be open to all Full Playing Members without EQA discrimination, that is to say, discrimination which is unlawful under the Equality Act 2010. “ Equality Update Cont. “The Procedure for the appointment of the Club Captain and the Club Vice – Captain shall be as follows: 1) Nominations for the post of Club Captain and Club Vice – Captain will be invited from all Playing Members, such nominations to be supported by a proposer and a seconder; 2) A meeting comprising the present Club Captain and no fewer than (seven) past Club Captains will be convened as required; 3) The meeting will consider the nominations for Club Captain and elect without EQA discrimination one of the nominees for the year in question; 4) The meeting will similarly consider the nominations for the Club Vice-Captain and elect without EQA discrimination one of the nominees for that year, in the expectation that the elected member will assume the office of Club Captain in the following year; 5) If a member declines to accept the proffered office, the meeting will reconvene and repeat the procedure as necessary ” Finance Team Mike Sharp – Club Chairman Julia Horton – Chair of Finance David Campey – Chair of Greens Mick Pickup – Chair of Social Sally McHale – Secretary / Manager 19 Club Finances 2012/2013 Our Aims for 2012/2013 were •To ensure the Club is operating on a sound financial basis •To increase the Club’s cash reserves in the knowledge that there would be a number of unavoidable large capital expenditure programmes in 2013/2014 •Improve communication with Members by publishing a regular Finance Newsletter giving details of current & planned projects and expenditure In order to increase our cash reserves we have: •Scrutinised the budget in great detail and made savings where possible •Commenced a programme of reviewing all contracts throughout the Club •Maintained a firm hand on the purse strings by working to a detailed budget and a monthly cash flow 20 Club Finances 2012/2013 Cont. General Savings •Team Expenses were reduced from £8,600 to £5,600 •Diary costs have been reduced from £3,000 to £1,650 and are virtually self financing These are just 2 of the many small savings made over the year which have contributed to us achieving a surplus. Course Savings •Fertiliser for winter dressing was cancelled saving £8,000. This was done by agreement with Gordon. •The acquisition of 2 greens machines( a mower and a rough cutter) has been deferred until this month. 21 Club Finances 2012/2013 Cont. Contract Savings •We have managed to negotiate an excellent deal with BT which will save £2,000 p.a. This will not only give us an enhanced service but also provide us with the ability to install an EPOS machine for the bar which will facilitate Members topping up their bar cards with a debit card. This will also have an effect in reducing banking charges. Our cash handling costs currently stand at 60p per £100 and we bank in excess of £150,000 of cash per year – costing over £900. •In 2011/2012 the Club carried out work on the Fire and Security Alarms and as a result of this reduced our insurance costs last year by nearly £2,000 •The Club is currently reviewing its cleaning requirements and costs for 2013/2014. 22 Club Finances 2012/2013 Cont. Non Budgeted Expenditure We have been very fortunate this year to have had only one item of non-budgeted expenditure which was the Andrews Water Heater at a cost of £3,000 which had to be replaced as it provided water for the kitchen and ladies showers and 19th bar. The Budget 2012/2013 Financially this has been an excellent year for our Club. We have worked within our revised budget of 607 Members. Our green fees income is approximately £7000 less than we had anticipated but despite this we have managed to achieve our aim of a surplus income and this will provide funding for the provision of a wash down area for our machinery (a legal requirement) and will spearhead the development of an economically viable and sustainable Course and Clubhouse. 23 Clubhouse 2013/2014 As you probably know we have a clubhouse that needs some substantial repairs and we think it is in all our interests to improve the situation and we intend to install a bio-mass boiler. Currently we spend in excess of £20,000 per year on heating oil which a new bio- mass boiler will halve. We have already undertaken an energy review which has highlighted a number of improvements. The roof is in desperate need of repair and we estimate this could cost in excess of £20,000. The boiler and associated infrastructure will cost approximately £120,000. It will be financed by a ten year bank loan and this year will cost £16,500 including the deposit, arrangement fee and 2 quarterly payments. 24 Clubhouse 2013/2014 Cont. On the plus side, however, quarterly , the Club will receive a Renewable Heat Incentive (RHI) payments from the government of totalling approximately £15,000 in the first year. This will continue for 20 years and together with the fuel savings I have already spoken about will result in substantial savings. The reason for the urgency is that the Renewable Heat Incentive Payments will be reduced by the Government when the take up has reached 50%. We understand the take up currently stands at 25% and it is estimated that we have a 3 month window to gain the maximum benefit. 25 To Summarise Projected Expenditure CLUBHOUSE Bio-Mass Heating System £23,000 Roof £20,000 Full service of the Clubhouse heating system with modern thermostatic valves being added to radiators as required, system upgrade to unvented system £8,000 Updating the Clubhouse insulation £5,000 Full review of the lighting in the Clubhouse, to incorporate Replacement windows for the Clubhouse £20,000 GREENS Legal Requirement - Chemical Wash Down Area (2015) £20,000 Course Works – 18th tee complex £8,000 12th tee complex £6,000 Bunker repairs £1,500 Total £111,500 Whilst all these items are urgently required they will only be undertaken as and when funds become available.