Contractor Pre-Qualification

Report
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Contractors
[email protected]
715-634-5486
Contractors:
Who is a good one and Who is NOT
• When hiring a contractor to work in your facility there are many
things to consider
– Cost
– Knowledge or certification
– Insurance
– Liability
– Efficiency
– Reputation
– Safety
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How do you know for sure who you are hiring?
• We use a Pre Qualification Process to
ensure we know who we are hiring and
if they are capable of working safety
within our facilities
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Who has to Pre-Qualify?
• All contractors and sub-contractors meeting the requirements
below:
– Construction - mechanical, electrical, civil contractors doing
project work to include new installation and major retrofits,
over hauls and modifications.
– Supplemental maintenance – mechanical, electrical and civil
contractors doing equipment and facility maintenance and
repairs inside the plant facility.
– Specialty contractors doing HVAC, roofing, high-pressure
water cleaning (greater than 3000 psi) and other High Hazard
work (work at heights) as determined by the requisitioner.
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Benefits
include a contractor selection process that provides for the selection of
contractors that have:
• A proven history of low injury frequency and severity rates as validated by
OSHA TIR (total incident rate) 3 year TIR Must be 4.0 or under. Must provide
3 previous years OSHA 300 logs.
• WC EMR. (experience modification rate) Must be 1.0 or under and be verified
by a letter with the insurance carriers letter head. Along with Insurance
Certificate
• Any specialty license or certificates Must be valid and current.
• Written EHS programs and policies meeting regulatory requirements that allow
for sustaining and improving injury performance.
• Written policies that provide for management commitment and employee
involvement in meeting established company goals and objectives.
• EHS Training programs to ensure employees are adequately trained to perform
their work in a manner that protects themselves and their co-workers.
• Job skills and qualifications to perform the assigned work.
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Benefits = The use of safe contractors provides for
the opportunity to:
• Better protect LP employees, facilities and assets from contract
work in our facilities.
• Lesson the opportunity for civil actions and liability claims from
contractor injuries, property damage and business interruptions.
• Reduced costs through lower contractor WC and GL insurance
coverage's.
• Lesson opportunities for regulatory citations and penalties as it
relates to OSHA's "Multi-Employer Worksite Policy" and OSHA's
ability to address contractor safety through owner accountability of
contractor activities.
It's the right thing to do.
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Benefits
• Helps ensure safe contractors are used.
• Takes the responsibility off LP and places it on the contractor.
• Little effort required by the plants to implement. TVTC is the resource
to the contractors. Any calls from contractors should be referred to
TVTC.
• Less follow-up required by LP personnel to ensure information is
complete and current.
• No more reviews and interpretation of completed contractor
information required by LP personnel (simply check database to see if
contractor is registered).
• The opportunity to share contractors among plants.
• Second party administration of the program through TVTC
– To conduct audits of the information submitted by the contractors.
– To place all registered contractors in our database.
– To house the database on the TVTC website.
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Benefits to the Contractor
• Eliminates paperwork burden and duplicate reporting for the
same companies/different plants.
• Contractors can provide access to other owners instead of
filling out multiple forms.
• Exposure to additional businesses utilizing PQF. (pre
qualification form)
• Serves as cost effective advertisement.
• Allows owners to search for contractors by specialty, EMR,
TIR, Specialty, etc.
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Variance Procedures
• A variance is required for contractors who do not meet the safety criteria.
• Variances are discouraged and should be used only when there is a well
defined business need such as specialization of the contractor and no other
contractors with this specialty are available, location of the site and
availability of contractors with the required skills and qualifications.
• The variance request shall be completely filled out by the requisitioner and
approved by the Plant Manager, Plant Safety Manager, Project Engineer,
and the Operations Manager.
• The variance form must be accompanied by a Commitment Letter from the
contractor stating what they are going to do (with no additional cost to LP)
to ensure their employees safety on our site.
• All variances will be reviewed by the Functional Area Safety Manager and
forwarded to TVTC so that they can be maintained in the PQF database.
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Variance Form
Request for Contractor Safety Variance
1.
Contractor safety variance is requested for:
Contractor Name:
Address;
City, State, Zip
Phone:
Fax:
E-mail:
Contact Name:
2.
Why is this variance being requested? What criteria did the contractor not meet?
3.
What specialized service or expertise does this contractor have?
4.
Were other “qualified” contractors available?
If so, why were they not selected? If there were no “qualified” contractors, why?
5. What is being done differently, BY THE CONTRACTOR AT NO ADDITIONAL COST TO LP,
to insure that LP safety expectations (Goal of ZERO) are met?
(Contractor commitment letter attached)
Approved By:
Date
1 Mill Manager:
______________________________
_____________
2 Area/Mill Safety Manager:
_______________________________ _____________
3 Project Manager/Engineer:
_______________________________ _____________
4 Operations Director/Manager:
_______________________________ _____________
5 Reviewed By:
_______________________________ _____________
Functional Area Safety Manager
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Once a contractor is Qualified
• The On site safety orientation is started. As each facility does things just a
little bit different
• We review the job function / task that is being completed and facility area
• Delegate an LP point of contact for the contractors
• Evaluate what PPE will be required to complete the task
• What Permitting will be required (Confined Space / hot work /etc)
• MSDS needs and locations
• Emergency evacuation meeting area and alarms
• Safe Work Expectations
• Daily tool box forms that will be required – depending on the length of on
site work
• Safety inspections that will be completed while the work is in progress
• Field any questions the contractors may have
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Contractors
• The Greatest challenge is making sure Your
contractors Understand YOUR safety Rules and
Expectations
• There are differences between General industry
Safety and Construction safety – however while on
OUR site they will follow OUR Rules.
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QUESTIONS?
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Who does not have to Pre-Qualify?
•
Vendors making deliveries or servicing their own equipment at the plant
(UPS, vending machine personnel, copy machine repair, truck drivers,
warranty repairs, etc.).
•
Work outside the process areas (lawn care, landscaping, cafeteria
contractors, security, janitorial, etc.).
•
Consultants/technical experts who will not do any “hands-on” work in
the process area.
•
Temporary employees working under direct LP Supervision (temp
agencies, temporary mechanical employees for down days, etc.).
•
Contractors providing off site fabrication in their own facilities or other
off site work.
•
Single owned operations (owner / worker / rep)
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