Permit Streamlining: Architects in A Leadership Role – Robert Wible, Fiatech Senior Project Manager AIA Annual Convention, Denver, CO June 19, 2013 The Streamlining Landscape from a National Perspective Robert Wible Possible video clips to be interspersed in presentation TBD National Perspective • • • • • • Current Status The Need Traditional Barriers to Streamlining Picture Different Today Success Stories – Lessons You Can Apply Tools You Can Use Fiatech - Created by Owner Companies - Includes Members and Partners that represent broad range of industry stakeholders. Fiatech’s Members are united by a common goal “…….make a step change improvement in productivity and efficiency in the design, procurement, engineering, construction, and maintenance of capital assets.” Copyright 2013. All rights reserved. An Overview – State of Permit Streamlining Across the U.S. • • • • Forces at work 1990’s thru 2005 Impact of the Great Recession Development of Technologies 90’s to now: - ePermitting Software – Internal & Web-based - Mobile inspection technologies / IVR - Digital Signatures & Seals - Electronic Plan Review Technologies - U.S. Local Codes in the Cloud Regulatory Streamlining & Use of IT Thru Start of Recession • Nationwide, only 10% of 40,000 jurisdictions, adopting and enforcing building codes, use IT – Only 2% allow electronic submission of plans – less than 1% do reviews – Less than 4% use mobile inspection technology • Near total lack of interoperability of building data within same jurisdiction • Virtually none between jurisdictions • Yet even with recession IT application growing……… Technologies mature – Sample savings: Has this ever happened to you? • The Nightmare! Has this ever happened to you? • Clear normal zoning approval process only to get stopped by Council Member – whole new round of public hearings? • Permit application process so cumbersome owner has to get extension on bank loan for project? • Building completed but in final inspection have to tear down one floor of building? • Etc…… Real Case Studies – Problems/Solutions • War in Oregon • Beginning and Not Beginning with the end in mind • Relocate pizza parlor across the street takes 24 meetings? • Who knows what the building regulations are? • Et. al. Testimonial – Chicago http://www.youtube.com/watch?v=t-n84G1GYfQ Mayor made streamlining the building permit process a priority. Other Streamlining Savings • Streamlining Regulations & Processes • Adding IT: - Savings from ePermitting - Savings from ePlan Review –Time & Green - Savings from Mobile Field Inspection Technologies - Savings by bundling all together and spreading across multiple agencies Traditional Barriers to Streamlining • Top 10 Reasons Why Jurisdictions Don’t Streamline and Use IT Top Ten Reasons Why • #10 – Horror Stories – neighbors that have tried & failed • # 9 – Lack of information on Benefits, Reliable ROI data • # 8 – Lack of information on “What is available and what really works.” (e.g. – ePlan review, remote inspection tech.) Top Ten Reasons • # 7 – Lack of Interoperable Software keeping complexity & cost of interagency use high • # 6 –“This Data is Mine!” Information is power • # 5 – Lack of Support from Stakeholders / Customers for I.T. • #4 – Lack of Technical Support / trained staff within jurisdiction to install & maintain Top Ten Reasons • #3 –“Fear Of Change” by Staff & Clients – Both perceived & real, and a history of I.T. being applied before business process has been streamlined • #2 – Lack Of Funding, both perceived & real – Funds being diverted for other uses by jurisdiction’s elected/administrative officials And the # 1 Reason • SHEER INERTIA • Bodies at Rest Stay at Rest Picture Different Today –The Perfect Storm • Elected Officials paying attention as their jurisdictions are desperate to generate jobs, add to tax base, to recover • Land use & building department staffs cut to bare bones • Regulatory streamlining practices & technologies are proven out – No beta tests Picture Different Today • Disasters proving benefit of more effective & efficient regulatory systems to protect from and then speed recovery - Andrew / Loma Prieta / Katrina / SuperStorm Sandy/ & ??? Success Stories Have These Items In Common • 1 – Collaboration – Construction & Govt Officials • 2 – Jurisdiction conducts Self-Assessment • 3 – Do study, gather examples, visit other jurisdictions that have successfully put in place • 4 – Start with streamline regs and processes Start Small and Grow – Expanded to more complex issues • 5 – Stakeholders involved from Start to Finish What Successful Jurisdictions Have in Common • 6 – Worked closely with internal stakeholders – affected staff to transition from old to new system • 7 –Put IT in place after regs and process transformation • 8 – Put IT in incrementally & expand across system & between agencies • 9 – Construction Community trained along with staff in new technologies Overcoming These Barriers • Involving the Stakeholders from Start to Finish - The Salem Story • HUD Guide – “Guide to More Effective & Efficient Building Regulatory Processes Through Information Technology” - HUDuser and www.natlpartnerstreamline.org Other Tools You Can Use • Streamlining Tool Kit – Fiatech/AIA/BOMA/… Fiatech Regulatory Streamlining Initiative – A Step Change Improvement in the Review Process ePlan Review Guideline for Replicable Buildings DIG-SIGs AutoCodes “U.S. Local Codes in the Cloud” Copyright 2013. All rights reserved. U.S. Local Codes in the Cloud Objective: Create an up to-date, cloud-based library with the local building codes and standards of U.S. States and Local Jurisdictions. Incorporate 5,000 jurisdictions in 18-24 months. Reduce design errors and plan preparation and review time by making local codes, amendments, standards & other documents available from the Cloud. Copyright 2013. All rights reserved. New Digital Signatures & Seals Projects - Survey & Best Practices Guide for Using Digital Signatures & Seals - Jurisdiction Guide to Adoption & Recognition of Digital Seals Copyright 2013. All rights reserved. More Information on Fiatech Web Site Fiatech Regulatory Streamlining Contact Bob Wible Senior Project Director, Fiatech [email protected] 703-568-2323 http://fiatech.org/ Copyright 2013. All rights reserved.