Visiting Student Process by Cheryl Charles

Report
Visiting Student Process
presented by
Cheryl Charles
10/14/2014
Who can come to MIT as a Visiting Student (VS)?
 Eligibility
 Students who are pursuing an undergraduate or graduate degree at
an institution in the US (other than MIT) or abroad
 Students must be enrolled in a degree program for the entire duration
of the VS stay at MIT
 Length of Stay
 Minimum of 3 weeks and a maximum of 12 months
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Visiting Student Restrictions
 Restrictions
 No course participation allowed
 No on or off campus employment allowed
 All research must be conducted ON MIT campus ONLY
 VS status is NOT available for:
 Current MIT Degree Students
 Current MIT Special Students
 Students who have withdrawn or are on a leave of absence
 Must be on J-1 (Non-degree) Student Visa
 Except for US citizen, Perm. Resident, Int’l from other US
institution
 Substantial funds (51% or more) must come from Non-personal
source
(Non-Personal funds could be government, home university funds,
MIT funds, or private organization). It cannot be family funds.
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Visiting Student Checklist
 What does RLE need? Send to: [email protected]
 1) Completed MIT Visiting Student Request Form
 All fields completed with accurate dates of visit
 Registration and Student Activity Fees (will PI or student pay?)
 2) Invitation Letter
 Template provided, please ensure accuracy
 On PI’s letterhead. Follow sample letter provided
 3) Copy of inside biographical page from VS’s passport.
(If your request is returned for edits, additions, etc… - re-submit
entire package (items # 1 & 2 together) to speed up the process.)
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Visiting Student Request Process
 Complete MIT Visiting Student Request Form
 Completed and submitted to: [email protected] at least
75 days to 90 days in advance of arrival date. `
 Processing Fee
 Mandatory $1,000 must be paid by Professor from a discretionary
account.
 Reason for Visit
 3-4 sentences- explain why the student is visiting, and benefit to lab
 Registration and Student Activity Fee
 Can be paid by student or Professor. If PI is paying, a discretionary
account must be used.
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MIT Visiting Student Request Form
 The Form (handout)
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Visiting Student Invitation Letter
 Follow the format of the sample invitation letter.
 Action items are indicated in bold.
 Apply that format on the PI’s letterhead. If your PI typed up
the letter, edit to comply with the format provided.
 Send finished documents to: [email protected]
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Sample Invitation Letter - use your own letterhead
 The letter (handout)
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Visa Extension
 Must be requested at least 1 month before the appointment end date- at
least 40 days recommended.
 End date cannot exceed the 12 month limit from a student’s original start
date.
 Required documents
 DS-2019/VS Extension Request Form – visiting student should
contact Mayoka Takemori, [email protected] directly for form.
 Letter from host faculty including new end date, signed off by
Professor – revise the original VS letter with new end date –send to
[email protected]
 Letter of Enrollment from the Home University
 Proof of Funding
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Immigration Issues
 PIs, Visiting Students, and or, Administrative Assistants must
contact Mayoka Takemori, [email protected] for all
immigration issues.
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Resources
 Visiting Student website: https://web.mit.edu/iso/iso/visiting/visitor.shtml
 Training site: https://stellar.mit.edu/S/project/rle-aa/materials.html

 RLE online fillable forms: http://www.rle.mit.edu/services/online-services/

 Handouts;
a. Who can Come to MIT as a Visiting Student
b. Estimated Monthly Expenses for a Visiting Student
c. MIT Visiting Student Request Form
d. Sample Invitation Letter
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