Presentation on IGR Structures by Cape Winelands District

Report
Presented by
M. MGAJO : MUNICIPAL MANAGER
INTERGOVERNMENTAL RELATIONS FRAMEWORK
ACT, NO. 13 OF 2005
Purpose :
To establish a framework for the national government, provincial governments
and local governments to promote and facilitate intergovernmental relations;
to provide for mechanisms and procedures to facilitate the settlement of
intergovernmental disputes; and to provide for matters connected therewith.
 Cape Winelands is fully participating at all PCF meetings (represented by
INININKDJLINTERAFJKDASFLKHASD;LFKJA
Executive Mayor and Municipal Manager).
 Participation at Provincial Technical
Communications, IDP and others.
Committees,
e.g.
Transport,
 Speakers Forum is active in the Western Cape though not legislated.
 Cape Winelands plays a secretariat role for the Western Cape MM Forum.
 All of the above strategically feed to the PCF agenda setting.
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This forum consists of the district and local municipal mayors and they
are convened by the District Mayor, Ald. C.A. de Bruyn. Municipal
Managers also attend to provide support.
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A dedicated Administrative Officer, Mr. Dorian Heath provides the support
to the DCF and other IGR structures under control of political leadership.
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The DCF is quarterly meeting with standing items on circulars and SALGA
inputs or comments.
 Circulars and its effects to Local Government
 National and Provincial presentations and its effects on municipalities.
 Presentation of district budget (projects) for practical implementation challenges
(avoiding duplication).
 Presentation by parastatals, e.g. Eskom, Telkom.
 Shared services, e.g. Task Evaluation Administrator, Risk and Performance
Management, etc.
 DCF resolutions are fed to all municipalities internal administrative processes for
actions.
 No consistency on attendance by Executive Mayors.
 Agenda setting often left to the District Mayor.
 Powers of DCF (limited to consultation and participation).
These forums are coordinated under the directive and support of the District Municipal
Managers Forum.
INININKDJLINTERAFJKDASFLKHASD;LFKJA
List of Technical Forums :
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IDP
LED
Public Participation Forum
CFO Forum
Internal Audit Forum
ICT and others
These forums play a critical role in ensuring a close working relationship between
district, local and provincial government.
 Attendance of Minimum Competency Level training by Senior Managers.
 Powers of DCF Tech (limited to consultation and participation).
 No consistency on attendance by municipal managers.
Meetings of the Forum
In the period between 2012/2013, the Speakers Forum has met as indicated below :
DATE
VENUE
15 March 2012
City of Cape Town
20 June 2012
Cape Winelands District Municipality, Worcester
14 September 2012
Central Karoo DM, Beaufort West
16 November 2012
City of Cape Town
1 March 2013
City of Cape Town
10 May 2013
Eden District Municipality, George
Functions of Speakers as per Local Government Municipal Structures Act,
No. 117 of 1998, with specific reference to section 37
(a) Presides at meetings of the council;
(b) Performs the duties and exercises the powers delegated to the speaker in terms
of section 59 of the Local Government Municipal Systems Act, 2000 (Act No. 32
of 2000).
(c) must ensure that the council meets at least quarterly;
(d) must maintain order during meetings;
(e) Must ensure compliance in the council and council committees with the Code of
Conduct set out in Schedule 1 to the Local Government Municipal Systems Act,
2000 (Act No. 32 of 2000); and
(f) Must ensure that council meetings are conducted in accordance with the rules
and orders of the council.
Main issues for sharing and discussions :
 MPAC and its functions
 Rules of Order of Councils
 Motion of exigency and other motions
 Interference in the Administration
 Communication and Public Participation
 Systems of Delegations
 Policies that affects Councillors, such as Travelling, Tools of the Trade and
comments on Determination of Upper Limits.
 Role and Responsibilities of Council Whips and Chief Whips of political parties
 Conduct of Councillors including Declaration of Interest
 Promotion to Access of Information
 Filling of Council vacancies and By-elections
The Forum has engaged with the Provincial Minister of Local Government for his
support .
Funf
Functioning – Ward Committees
 Conducting capacity Workshops including Ward Committee Members on
Participatory Democracy , involvement in IDP and inputs on bills that
directly affects communities e.g. Land reform bill .
 Joint IDP process plan (B-municipalities)
Funf
SALGA matters :
 Participation on Working Groups is monitored by Executive Mayor
 SALGA circulars regarding policy matters are included in the agendas of
Mayoral Committee meetings, which are then also submitted to Council
meetings.
 PROPOSAL : QUARTERLY THEMES ACROSS THE
PROVINCE TO FEED TO THE PCF, E.G. SUSTAINABLE
WATER, ELECTRICITY , ETC.
Clean Audit
Task Team
CFO
IDP/Performance/Risk Management
Internal Audit
Legal & Administrative representation
Champions from Service Delivery Departments
Executive Mayor
Municipal Manager
COUNCIL
OPERATION CLEAN AUDIT :
Standing Items on Agenda of Task Team :
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Financial Statements (Support from KPMG)
Assets (Support from KPMG)
Audit Action Plan
Predetermined Development Objectives
SCM
System Description (All KPI’s)
Portfolio of Evidence
Compliance checklist with evidence
Key controls dashboard with evidence
Website compliance
Contract Management
LED inter – municipal or regional co-operation :
 Signed MOU – local municipalities (share logistics for exhibitions on Shows . Initiatives
such as inviting journalists in various parts of the Global.
 WESGRO – International Platform (sharing costs)
 City of Cape Town – Great Wine Capital Network
 Partnership with Sweden
Anti-Corruption & Fraud :
 Pocket size booklet policy document is provided to all employees and Councillors
 Zero tolerance attitude communicated by Municipal Manager – road shows quarterly
National Development Plan :
 Approved IDP/Provincial Strategic Programmes/NDP alignment framework
 Nation Building
 Rural & Social Development programme
Various Partnerships :
 Mentoring entrepreneurs with NEDBANK– Stellenbosch University
 NGO – Rural and Social Development
 Availing Council facilities, e.g. old clinics for utilisation as children centres
and abused families centres , etc.
THANK YOU

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