PPT - ieee-sfbac.net

Report
SFBAC SAMIEEE
2014
What goodDemographics
is SAMIEEE?
How can SAMIEEE help me In Performing my IEEE job?
What You Can Do with SAMIEEE Query Data
and How You GET IT.
How do you get into SAMIEEE ?
GOTO: WWW. IEEE. ORG
Ed Aoki e. aoki (at) ieee. org
408 253 6629
Note: (at), .(space)
SAMIEEE
SFBAC SAMIEEE Demographics 2014
Preformatted SAMIEEE Queries
What You Can Do with SAMIEEE Query Data
and How You GET IT.
SFBAC Chapter Chairs, Section, Council Elected Officers
And SAMIEEE Representatives WITH an IEEE ID and
Password entered into your MyIEEE account
A Faster way: use a pre-formatted Query in 2014
GOTO: www. IEEE. Org
SAMIEEE
GOTO: Catalog, look in the upper left corner of the screen
GOTO: Shared Folders, expand
GOTO: IEEE Volunteer Queries, expand
GOTO: SFBAC, expand and
review the list of pre-formatted queries.
If you don’t find your SFBAC
Organizational Unit (OU) in this list,
Ask Ed Aoki to add it.
SFBAC SAMIEEE Demographics 2014
Preformatted SAMIEEE Queries
What You Can Do with SAMIEEE Query Data
and How You GET IT.
SFBAC Chapter Chairs, Section, Council Elected Officers
And “SAMIEEE Representatives…”
CAUTION: Affinity Group Chairs SAMIEEE Access Privileges
GOLD/Young Professionals Chair has access BUT
Life Member Chair has NO Access, but…
WIE Chair has NO Access, but...
IEEE will be working on the access list in
the near future. Seeing if the capability is
there. Workaround - SAMIEEE
Representative/Recipient status.
SFBAC SAMIEEE Demographics 2014
Preformatted SAMIEEE Queries
What You Can Do with SAMIEEE Query Data
and How You GET IT.
SFBAC Chapter Chairs, Section, Council Elected Officers
And “SAMIEEE Representatives…”
SAMIEEE Representative ? What’s that ? Never heard of it?
That is a “position” that has your Chapter Chair’s access to
SAMIEEE; useful if the Chair is unable to access SAMIEEE.
Request an Elected Officer of your Section to
•
•
•
•
Access vTools at WWW. IEEE. ORG vTools Officers
Access your Organizational Unit – OU’s GEOCODE
Select “Request a new officer position”
Request the addition of a “SAMIEEE Representative”,
completing the details requested by the form. Several days
later, enter the Chair’s understudy into the new position.
SFBAC SAMIEEE Demographics 2014
What you can do with SAMIEEE Query Data and How you DO IT.
• Validate ExCom Officer candidates
for nomination/election
for serving in the new year
• Identify member grades for all members in your OU
for estimating Chapter Rebates sent to the Section
for annual Chapter Reports if you report the number of members in each grade.
• Identify home city of possible volunteers for your ExCom
• Identify potential volunteers such as retired or unemployed
who would have access through your OU activities to Companies
or other IEEE members OR
who would be eligible for “retired IEEE member” status for
registration at those conference which offer this discount category
SFBAC
SAMIEEE
Demographics
2014
What
you can do
with SAMIEEE
Query Data and How you
DO IT
(Cont’d).
• Create your own OU mailing list (if you have an email account that
allows you to send out to a large number of addressees at one time.)
• Identify your members who work at any specific organization for the
purpose of establishing a communication relationship with that
company. (SCV Section, For this, also use the Corporate Liaison
identified by the SCV Section’s CL Program; query John Swan)
Some things CANNOT be done: A SAMIEEE query on Consultants
Network for instance.
Are there any other items you want to have added to this listing of
“Things You Can Do with SAMIEEE Data” ??
Write them down and hand them to Ed Aoki at the end of this session.
SFBAC
SAMIEEE
Demographics
What you
can do with
SAMIEEE Query
Data and How you 2014
DO IT.
• Validate ExCom Officer candidates
for nomination/election OR for serving in the new year
Sort the downloaded results for your OU by lastname, firstname
Inspect the data for each candidate for
Appearance in the data for your OU; If the name is not there, the
candidate is not qualified due to several possible factors: The current
year dues are not paid up for IEEE or for your OU Society; or the
candidate is not in the territory of your OU Chapter. **
IEEE Current Grade Description; Cannot be Affiliate or Associate;
Officer of an STB, SBC or SBA must be Student or Graduate Student
Renew Year: Must be the year of the new Term
** To change Sections,
email (contiguous @ ieee.org) and
request “contiguous” Section status
SFBAC SAMIEEE Demographics 2014
What you can do with SAMIEEE Query Data and How you DO IT.
• Identify member grades for all members in your OU
for estimating Chapter Rebates sent to Section
for annual Chapter Reports
if you report the number of members in each grade.
Sort the downloaded results for your OU by IEEE Current Grade
Description
• Inspect the data for Current Grade Description
Affiliate, Associate, Fellow, Graduate Student, Life Fellow,
Life Member, Life Senior, Member, Senior Member,
Student Member
Count the number in each grade and record it.
2014
WhatSFBAC
you can doSAMIEEE
with SAMIEEE Demographics
Query Data and How you
DO IT.
• Identify your members who work at any specific
organization for the purpose of establishing a
communication relationship with that company. (SCV
Section, For this, also use the Corporate Liaison identified by
the SCV Section’s CL Program; query John Swan)
Sort downloaded results for your OU by “ @[company].com”
Inspect the data for each candidate for the organization’s
domain name and annotate that candidate.
AND
Sort downloaded results for your OU by “Employer Name”
Inspect the data for each candidate for the Company’s name
and annotate that candidate.
SFBAC
SAMIEEE
Demographics
What you
can do with
SAMIEEE Query
Data and How you 2014
DO IT.
• Identify home/work city of possible volunteers for your ExCom
Sort the downloaded results by Home Address or Work Address
Inspect the data for each candidate
• Identify potential volunteers such as retired or unemployed
who would be eligible for “retired IEEE member” status for
registration at those conference which offer this discount
category
Sort the downloaded results for your OU by Employer Name. If
you have expanded the query, alternatively sort by Line of
business, Job Function, Job Responsibility, or Job Title, each
of which will accept “Retired” as a valid entry.
SFBAC SAMIEEE Demographics 2014
What you can do with SAMIEEE Query Data and How you DO IT.
• Create your own OU mailing list (if you have an email account
that allows you to send out to a large number of addressees at
one time.)
Sort the downloaded results for your OU by Send E-Mail Flag,
followed by Send Election E-mail Flag, and by E-mail Address,
depending on the nature of the message And DELETE any with
a “NO” which means do NOT send an E-mail and DELETE any
with a blank or invalid email.
If the mailing is for Nominations or Elections, then
Sort the downloaded results for your OU by IEEE Current Grade
Description; Cannot be Affiliate or Associate – Delete these
names; Officer of STB, SBC or SBA must be Student or
Graduate Student and
NOT member or higher.
GET ACCESS
TO SAMIEE? 2014
SFBACCAN’T
SAMIEEE
Demographics
Check this out to determine your ability to access SAMIEEE
http://www.ieee.org/about/volunteers/samieee/samieee_positions.html
NEED HELP ? Guidance?
Helen Shiminsky <[email protected]>
She’s knowledgeable and
she can show you all sorts of tricks of the SAMIEEE trade.
Are there any other items you want to have added to this listing??
Write them down and hand them to Ed Aoki at the end of this
session. Some are possible -

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