OJT/SE - Sacramento Employment and Training Agency

Report
Presented by: SETA OJT/SE Team
1
 Welcome
 Ground rules
 Location of restrooms
 Turn cell phones on vibrate
 Everyone introduce themselves:
o Identify program
o Identify role with the OJT/SE program.
 Focus will be on the changes to the OJT/SE Directive
 Hands on examples, four different OJT/SE scenarios
2
3




“Hire first” program
Provides paid training to the trainee
Provides wage reimbursement to the
employer
Targets critical occupational cluster
positions.
WIA Directive #IS4-08, Page 1
4
Enrollment Procedures
Prior to Enrollment Customers must complete:
 SacWorks registration
 Background Wizard
 Assessments to meet the minimum qualifications of
applicable jobs.
WIA Directive #IS4-08, Page 2
5
Enrollment Procedures
Prior to Enrollment Staff must complete:
 Scan Right To Work Documents into Vault.
 Verify eligibility & scan documents into Vault.
 Verify Background Wizard is complete.
 Complete IEP.
WIA Directive #IS4-08, Page 2
6
Enrollment
 Complete contract (Attachment B, C, D, E) &
submit to the SETA Monitor within 10 days
of OJT/SE begin date. Enclose contract in an
envelope and submit to SETA front desk for
Time & Date Stamp.
 For CalWORKs customers- Complete 1st section
of Attachment F- OJT/SE Customer
Tracking/Placement Form and email to
[email protected]
WIA Directive #IS4-08, Page 2
7
Tracking Form
ATTACHMENT F
OJT/SE CUSTOMER TRACKING/PLACEMENT FORM
ON-THE-JOB TRAINING (OJT)
TO:
[email protected]
FROM:
SERVICE PROVIDER NAME:
GRANT TYPE: Choose
PHONE:
DATE:
Social Security #:
Trainee’s Name:
Type of Referral:Choose
Trainee’s Phone Number:
ENROLLMENT INTO OJT (SUBSIDIZED employment start date. Submit before placement into OJT)
Employer Name:
Employer Address:
City:
Supervisor's Name:
Title:
Job Title:
a. OJT training dates:
State:
Zip:
Phone:
Hourly Wage: $
Begin:
c. Duration of OJT contract: Hours:
, 20
Projected End:
Days:
Weeks:
, 20
d. Trainee’s Work Days:
e. Trainee’s Work Hours (e.g., 8:00 a.m. to 5:00 p.m.):
8
Supportive Services
 CalWORKs customers should request supportive
services from DHA.
 SWCC may provide supportive services.
 Customer must be enrolled in activity code 81 if
provided with supportive services through the
SWCC.
Refer to WIA Directive #IS2-08 for more
information.
WIA Directive #IS4-08, Page 3
9
OJT/SE Completion
 Unsubsidized Employment: send OJT/SE Customer
Tracking/Placement Form (Attachment F) within 5 days of
OJT/SE end date to [email protected]
 Continued Employment Services: when no
unsubsidized employment, OJT/SE providers are responsible
for continuing employment services. Send Attachment F &
note “Customer is continuing employment services”
 Termination Without Employment: Exit if customer
contact lost or no other services are provided. All
Attachment F indicating “OJT has ended prior to training
completion due to…” will be exited from the active grant(s)
unless prompted not to exit.
WIA Directive #IS4-08, Page 3
10
Tracking Form
ATTACHMENT F
OJT/SE CUSTOMER TRACKING/PLACEMENT FORM
ON-THE-JOB TRAINING (OJT)
TO:
[email protected]
FROM:
SERVICE PROVIDER NAME:
GRANT TYPE: Choose
PHONE:
DATE:
Social Security #:
Trainee’s Name:
Type of Referral:Choose
Trainee’s Phone Number:
ENROLLMENT INTO OJT (SUBSIDIZED employment start date. Submit before placement into OJT)
Employer Name:
Employer Address:
City:
Supervisor's Name:
State:
Title:
Job Title:
Zip:
Phone:
Hourly Wage: $
a. OJT training dates:
Begin:
c. Duration of OJT contract:
Hours:
, 20
Projected End:
Days:
Weeks:
, 20
d. Trainee’s Work Days:
e. Trainee’s Work Hours (e.g., 8:00 a.m. to 5:00 p.m.):
JOB PLACEMENT (Submit upon placement into UNSUBSIDIZED EMPLOYMENT)
OPTION TO ENTER ONLY DATA THAT DIFFERS FROM ABOVE (i.e., start date, hours, wage, health benefits)
Check box if projected training end date differs from above and enter actual end date: ______________________
Employment Start Date:
, 20
Employer Name:
Employer Address:
City:
Supervisor's Name:
State:
Title:
Job Title:
Zip:
Phone:
Starting Wage: $
Hours Per Week:
Employee Paid Health Benefits:
Health Benefits Begin:
Yes
No
, 20
TERMINATION OF OJT (Complete and submit upon termination of OJT)
EXIT:
YES
NO
Estimated Date of Sacramento Works Exit Entry: ______________
OJT has ended prior to training completion due to: Choose
Date of Action:
, 20
11
Follow-up
 Follow-up after OJT/SE completion required up to
four quarters after exit.
 Follow-up documentation in SacWorks case notes.
 Employment follow-up on employment status,
benefits, progress at worksite, raises, updated skills,
certifications earned.
 If not employed follow-up on job search progress, how
employment barriers are addressed, & skill
enhancement
(ie: workshops).
WIA Directive #IS4-08, Page 4
12
Table of Contents
OJT/SE Policies & Forms/Attachments Table of Contents
Page
Attachment A: On-the-Job Training/Subsidized Employment (OJT/SE) Policies and Procedures 5
Attachment B: SETA On-the-Job Training/Subsidized Employment (OJT/SE) Contract
16
Attachment C: OJT/SE Description/Trainee Information Form
20
Attachment D: Job Description/Elements of Training/Monthly Evaluation
21
Attachment E: OJT/SE Suitability Determination Summary Sheet
22
Attachment F: OJT/SE Customer Tracking/Placement Form
23
Attachment G: OJT/SE Contract Modification Request
24
Attachment H: On-The-Job/Subsidized Employment Training Request for Waiver
25
Attachment I: OJT/SE Timesheet
26
Attachment J: OJT/SE Forms Checklist
27
13
Duration of OJT/SE
 Limited to the period of time to become proficient in
the training occupation.
 6 month maximum time.
 Full-time required: 40 hours per week, no less than 32
hours. Recommendation for minimum of 35 hours per
week.
WIA Directive #IS4-08, Page 7
14
OJT/SE Training Payments
15
OJT/SE Training Payments
 OJT/SE payments are provided to compensate for
extraordinary OJT/SE payments are for regular wages
only (up to 40 hours per week, 8 hours per day).
 No overtime, shift differential, premium pay, illness,
holiday, commission pay, plant downtime or any
period where training is not provided.
 Training reimbursement cannot exceed the state
wage cap of $23.82.
WIA Directive #IS4-08, Page 7-8
16
Timesheets
 Flexible schedule- depends on the job & need.
 Establish the beginning of the work week.
 Timesheets and pay stubs required with signatures to
verify.
 Financial copies must be legible- no scribbling, no
white out.
 Errors must be crossed out with a line and initialed
next to the correction.
 Standardized conversions.
WIA Directive #IS4-08, Page 8
17
Timesheets Continued…
Minutes to Decimal Conversion Chart
18
Timesheet Continued…
Things to Remember:
• Lunch Breaks- ½ hour after 5 hours worked, unless
shift is only 6 hours (California Labor Laws).
• No overtime
• Signatures
• Dates
• Need timesheets for entire duration of the OJT/SE.
• Verify pay records match with reimbursement records.
WIA Directive #IS4-08, Page 8
19
20
Suitability
21
Suitability of Trainees
 Assessment- right fit.
 Individual Employment Plan (IEP) required.
 Introduction of new technologies, new production
or service procedures, upgrading to new jobs that
require additional skills, or workplace literacy.
WIA Directive #IS4-08, Page 8-9
22
Employer Eligibility
 Not on Pattern of Failure.
 Have valid business license, necessary
equipment, materials, & supervision
to provide contracted training.
 No relocation within the last 120 days.
WIA Directive #IS4-08, Page 9-10
23
Multiple OJT/SE Enrollments
 On a case-by-case basis.
 Must gain approval from SETA monitoring unit via
email prior to OJT/SE enrollment.
 Justification required: benefit to the customer for
another OJT/SE, barriers are addressed.
WIA Directive #IS4-08, Page 10
24
Critical Occupational Clusters
 http://www.careergps.com/cluster_occuaption_forcast_data.asp
 Subgrant requirement of 90% of enrollments must be in
occupations that are Critical Occupational Clusters.
WIA Directive #IS4-08, Page 15
25
Miscellaneous Policies and
Procedures
 No OJT/SE contracts with the City of Sacramento
or Sacramento County.
 No OJT/SE contracts for sites that are funded by
SETA.
 No “Volunteerism.” Max observation is 4 hours.
 Waivers must be approved prior to OJT/SE contract
execution.
WIA Directive #IS4-08, Page 15
26
WORK OPPORTUNITY TAX
CREDIT
 Employer Incentive.
 http://www.edd.ca.gov/jobs_and_training/Work_O
pportunity_Tax_Credit.htm

 http://www.edd.ca.gov/jobs_and_training/Work_O
pportunity_Tax_Credit.htm
27
Workforce Investment Act
National Emergency Grant
& Dislocated Worker
Tiered Employer reimbursement rates:
Employer Size. WIA/NEG OJT/SE- Dislocated Worker
Reimbursement/Cap Rate:
 The negotiated reimbursement percentage may be
between 50% and 90% of the participant’s hourly
wage based on the number of employees.
 Employer size is based on the employment at the
company’s local operation where the OJT/SE
placement will be made.
 Refer to OJT/SE NEG Programs and Policy Questions
and Answers pg. 8, #5 at:
http://www.doleta.gov/layoff/pdf/OJT_Policy_QA.pdf. 28
NEG & DW Continued…
Reimbursement is as follows:
A. Up to 90% of the participant’s wage rate for
employers with 50 or fewer employees;
B. Up to 75% of the participant’s wage rate for
employers with 51-250 employees; and,
C. Up to 50% of the participant’s wage rate for
employers with more than 250 employees.
(Employers with more than 250 employees are
limited to the standard WIA rate of 50%).
Note: NEG funded training reimbursement may not exceed
$23.82 per hour (California state average wage).
29
NEG Continued…
ENROLLMENT CODES
Grant Codes:
338
National Emergency Grant
501
Dislocated Worker
NEG OJT/SE trainees are to be co-enrolled in both grant 338 and 501.
Activity Codes (JTA):
15
Other Core Services
30
Intensive Services- Case Management for Participants
32
Intensive Services- Development of Individual Employment Plan
42
Co-enrolled Intensive Services
55
On-The-Job Training
81
Supportive Services
NEG OJT/SE Enrollment Codes and Corresponding Activities:
Grant: Activities:
338
42, 55
501
15, 30, 32, 42, 81
30
DW Continued…
ENROLLMENT CODES
Grant Code:
501
Dislocated Worker
Activity Codes (JTA):
15
Other Core Services
30
Intensive Services- Case Management for Participants
32
Intensive Services- Development of Individual Employment Plan
55
On-The-Job Training
81
Supportive Services
NEG OJT/SE Enrollment Codes and Corresponding Activities:
Grant: Activities:
501
15, 30, 32, 55, 81
31
WIA/CalWORKs
Tiered Employer reimbursement rates:
The negotiated reimbursement
percentage ranges between 50% and
100% of the participant’s hourly wage.
32
WIA/CalWORKs Continued…
Enrollment Codes:/Grant Codes:
905
CalWORKs
201
WIA Adult
CW OJT/SE trainees are to be co-enrolled in both grant 905 and 201.
Activity Codes (JTA):
15
Other Core Services
30
Intensive Services- Case Management for Participants
32
Intensive Services- Development of Individual Employment Plan
42
Co-enrolled Intensive Services
55
On-The-Job Training
60
Non-WIA Funded Training Services (On-The-Job Training)
CW OJT/SE Enrollment Codes and Corresponding Activities:
Grant: Activities:
905:
42, 60
201:
15, 30, 32, 42, 55
Enrollment Procedures:
The service provider will contact the SETA DHA Liaison to verify CalWORKs eligibility.
The provider will also complete and electronically submit the OJT/SE Customer
33
Tracking/Placement Form to SETA DHA Liaison
Vendorized OJT/SE
 Tiered Employer reimbursement rates:
 The negotiated reimbursement percentage ranges
between 50% and 100% of the participant’s hourly
wage.
34
Vendorized OJT/SE Continued…
Benchmark Payments to Vendors: Vendors are paid per
trainee based on the following performance-based outcomes:
Placement Benchmark: payment for employment of
CalWORKs recipient, provided that the following criteria are
met:
A. The Qualified Vendor has submitted to SETA and received
approval of a signed OJT/SE contract with an employer that
meets the OJT/SE worksite criteria.
B. The CalWORKs recipient is enrolled in the SETA SacWorks
system.
C. The employer has hired a CalWORKs recipient approved by
DHA.
D. The CalWORKs recipient has completed 2 weeks of
subsidized employment.
35
Vendorized OJT/SE Continued…
Training Completion Benchmark: payment for the wage subsidy paid
to the CalWORKs recipient, not to exceed $3,000, or 100% of the
CalWORKs recipient’s gross wages reimbursed during the training period,
whichever is less, provided that the following criteria are met:
A.
B.
C.
D.
E.
The CalWORKs recipient successfully completes the training plan
period.
The CalWORKs recipient OJT completion is in the SETA SacWorks
system.
The CalWORKs recipient is exited to employment in the SETA
SacWorks system.
The CalWORKs recipient continues to be employed at least 32 hours
per week at the wage agreed to or higher in the OJT/SE training plan.
The documentation of wages paid (time sheets, wage records, pay
stubs) and successful completion (evaluations and placement forms)
are received by SETA.
36
Vendorized OJT/SE Continued…
Retention Benchmark: Earned when the customer is
employed on the 90th day after the end of the training period
and is working at least 32 hours per week at the agreed upon
wage rate, provided that appropriate documentation of
employment (check stubs or wage records) is received by
SETA.
Vendor Payment: The Vendor On-the-Job Training
Program (OJT) Fiscal Report (Attachment N-2) may used to
request benchmark payments from SETA (or a form that
contains the elements of this report). A completed Placement
Log SETA Subsidized Employment/OJT (Attachment M-3) is
to be attached and submitted with each invoice.
37
Vendorized OJT/SE Continued…
Grant Codes:
906
Vendorized OJT/SE
201
WIA Adult
CW OJT/SE trainees are to be co-enrolled in both grant 906 and 201.
Activity Codes (JTA):
15
Other Core Services
30
Intensive Services- Case Management for Participants
32
Intensive Services- Development of Individual Employment Plan
41
Non-WIA Co-enrolled Intensive Services
60
Non-WIA Funded Training Services (On-The-Job Training)
Vendorized OJT/SE Enrollment Codes and Corresponding Activities:
Grant: Activities:
906:
41, 60
201:
15, 30
Enrollment Procedures:
The service provider will contact the SETA DHA Liaison to verify CalWORKs
eligibility. The provider will also complete and electronically submit the OJT/SE
Customer Tracking/Placement Form to SETA DHA Liaison
38
39
For eligibility guidelines, see WIA Directive IS#22-09
and attachments M-O
Depending on funding, target groups eligible for
OJT/SE are:
 Adults
(WIA)
 Dislocated Worker (DW)
 Dislocated
Workers eligible for National
Emergency Grant (NEG) funds
 California Work Opportunity and Responsibility
to Kids (CalWorks) recipients
40
Eligibility Training will cover five areas of federal
and state employment regulations Right-to-Work (RTW) Documentation
U.S. Selective Service Registration
Dislocated Worker & NEG Designation
CalWORKs Grant
Vendorized Grant
41
Right-to-Work (RTW) Documentation
Dept. of Homeland Security (DHS), U.S. Citizenship
and Immigration Services (USCIS) Form I-9
(Employment Eligibility Verification) lists
acceptable documents.
http://www.uscis.gov/portal/site/uscis is the
USCIS website where the Form I-9 Handbook,
preparation instructions and pictures of acceptable
documentation can be viewed.
42
Selective Service System Registration
Selective Service registration is required of all
males who are at least 18 years of age, born after
December 31, 1959, and who are not in the armed
services or on active duty.
A Request for Status Information Letter is required
when a male born after December 31, 1959 has
never registered with the Selective Service and is
26+ years or older. (Applicant Statement)
43
Selective Service System Registration
cont.…
Males who are beyond their 26th birthday and
are not registered with Selective Service, must
demonstrate that this failure to register was not
done knowingly or willfully.
http://www.sss.gov is the Selective Service
website where registration requirements, and
exceptions to registration, can be reviewed.
44
WIA Dislocated Worker Criteria
After complying with Right-to-Work and Selective
Service Registration requirements, an individual
must meet any one of five criteria to receive
dislocated worker services.
The WIA Dislocated Worker Worksheet is an
information (dislocated worker acceptable
documents) and verification assist tool, and is
completed as part of the application process.
45
WIA DISLOCATED WORKER ELIGIBILITY
WORKSHEET
APPLICANT
NAME:
A.
DATE:
Has been terminated or laid off, or has received a notice of termination or layoff from
employment; AND
1. Is eligible for, or has exhausted entitlement to unemployment compensation; OR
2. Has been employed for a duration sufficient to demonstrate, to the appropriate entity at a
one-stop center but shows sufficient attachment to the workforce, but is not eligible for
unemployment compensation due to insufficient earnings OR having performed services
for an employer that was not covered under a State unemployment compensation law,
AND
3. Is unlikely to return to a previous industry or occupation.
•
Appointment Notice of referral to an Initial Assistance Workshop (IAW)
•
Reemployment Plan generated for IAW
•
Telephone Verification from
EDD field office
(Mark and Verify appropriate Categories)
Terminated OR Laid Off from
employer
UIB
How
Verified:
Unlikely to
Return





B.
How
Verified:
How
Verified:
Rejection Letter; OR
Occupations/industry shows negative or slow (10% or lower) job growth. Please refer
to
a
specific
primary
occupation
in
CareerGPS.com
(http://www.careergps.com/occupations.asp) for occupational forecast job growth
information (“Employment Change” Percent); OR
Customer has been unemployed 15 of the last 26 weeks; OR
Customer has documented job search efforts and has been unable to find employment
in their previous occupation; OR
Lack of Job Orders in Occupation on file at Job Service Office
Has been terminated or laid off, or has received a notice of termination or layoff from
employer as a result of any permanent closure of, or any substantial layoff at a plant, facility
or enterprise; OR
1. Is employed at a facility that the employer has made a general announcement that the
facility will close within 180 days; OR
2. For purposes of eligibility to receive services other than training services, intensive
services or supportive services, is employed at a facility at which the employer has made
a general announcement that such facility will close.
46
STOPGAP EMPLOYMENT
Stopgap employment means work an individual does only because he has
lost the customary work for which his training, experience, or work history
qualifies him. Employment would be considered “stopgap” if the salary
were substantially below the salary of the individual's primary occupation
and/or if he is working substantially under the skill level of his customary
occupation.
There may be times when stopgap employment provides a self-sufficient
wage, e.g., contract employment of employment obtained through a
temporary employment service agency.
Such employment would not change the individual’s dislocation worker
status.
Stopgap determination must be made on a case-by-case basis and consider
an individual’s personal, family, financial, and employment situation.
Individuals engaged in stopgap employment are reported as not employed.
47
Workforce Investment Act
National Emergency Grant
Dislocated Worker
Eligibility:
National Emergency Grant (NEG) Dislocated Worker:
• Limited to dislocated workers with special
consideration for those experiencing prolonged
unemployment (21.5 weeks)
• Greatest barriers to reemployment.
• For eligibility guidelines, see WIA Directive IS#22-09.
48
Workforce Investment Act
CalWORKS & Vendorized
Eligibility:
California Work Opportunity and Responsibility to Kids
(CalWORKs) recipients:
• The applicant must be on a CalWORKs (CW) Welfare To
Work (WTW) grant.
• OJT/SE service providers must submit eligibility
requests to the SETA DHA Liaison who coordinates with
the County of Sacramento DHA Liaison for CalWORKs
eligibility determination and OJT/SE approval.
• For eligibility guidelines, please see SETA Directive
IS#22-09.
49
50
Customer Flow
 Check SacWorks first before working with an
individual.
 Contact staff providing initial services prior to
providing intensive services.
 Transfer customer- document in case notes in
SacWorks.
51
Customer Flow Continued…
 Addendum must be current or updated, less than 90
days old.
 Refer to WIA Directive #IS1-08
52
Gold Standard Directive
 Full WIA- OJT/SE eligible
 Core & Intensive- OJT/SE eligible, CalWorks Grant
only.
 Core Only- Vendorized OJT/SE eligible, CalWorks
Grant only.
 Refer to WIA Directive # IS27-12
53
Full-WIA
CalWORKs Enrollment
 Co-enrollment into grant 201 & 905
 Grant 201:
Activity code (JTA)- 15, 30, 32, 55
 Grant 905:
Activity code- 42, 60
54
Full-WIA
WIA DW
Grant 501:
Activity code (JTA)- 15, 30, 32, 55 , 81
55
Core & Intensive
CalWorks Enrollment
 Co-enrollment into grant 201 & 905
 Grant 201:
Activity code (JTA)- 15, 30, 32
Note- No activity code 55 enrollment.
 Grant 905:
Activity code- 42, 60
56
Core Only
CalWorks Enrollment
 Co-enrollment into grant 201 & 906
 Grant 201:
Activity code (JTA)- 15, 30, 32
 Grant 906:
Activity code- 41, 60
57
[email protected]
58
Customer Tracking/Placement Form
Attachment F
OJT/SE CUSTOMER TRACKING/PLACEMENT FORM
ON-THE-JOB TRAINING (OJT)
TO:
Melanie Klinkamon – [email protected]
FROM:
SERVICE PROVIDER NAME:
GRANT TYPE: Choose
PHONE:
Social Security #:
Trainee’s Name:
Type of Referral:Choose
Trainee’s Phone Number:
ENROLLMENT INTO OJT (SUBSIDIZED employment start date. Submit before placement into OJT)
Employer Name:
Employer Address:
City:
Supervisor's Name:
State:
Title:
Job Title:
Zip:
Phone:
Hourly Wage: $
a. OJT/WEX training dates: Begin:
, 20
Projected End:
c. Duration of OJT contract:
Days:
Weeks:
Hours:
, 20
d. Trainee’s Work Days:
e. Trainee’s Work Hours (e.g., 8:00 a.m. to 5:00 p.m.):
JOB PLACEMENT (Submit upon placement into UNSUBSIDIZED EMPLOYMENT)
OPTION TO ENTER ONLY DATA THAT DIFFERS FROM ABOVE (i.e., start date, hours, wage, health benefits)
Check box if projected training end date differs from above and enter actual end date: ______________________
Employment Start Date:
Employer Name:
, 20
Employer Address:
Supervisor's Name:
City:
Title:
Job Title:
State:
Zip:
Phone:
Starting Wage: $
Hours Per Week:
Employee Paid Health Benefits:
Health Benefits Begin:
Yes
No
, 20
TERMINATION OF OJT (Complete and submit upon termination of OJT)
EXIT:
YES
NO
Estimated Date of Sacramento Works Exit Entry:
OJT has ended prior to training completion due to: Choose
Date of Action:
, 20
59
60
Pattern of Failure
 Do not work with employers who have exhibited
failure to hire OJT/SE Trainees.
 Employers who have terminated two or more
trainees within a single calendar year prior to
completion, or completion of their training and
not retained for at least 6 months after
training shall be placed on Pattern of Failure
list.
61
Pattern of Failure cont.…
 Program Operator should send employer
information for Pattern of Failure as soon as
aware of situation.
 If trainee quits, terminated for cause, or are
not within the control of employer shall not
be included. Program must clearly
document the reason the exclusion meets
this condition.
 Program must assess employers annually to
determine if they have exhibited a pattern of
failure.
 Pattern of Failure list is updated and sent out
twice a year, January and July.
62
Pattern of Failure List
GOVERNING BOARD
To:
On-the Job Training Program Operators
From:
Tuyen Tran, Workforce Development Analyst III
Sacramento Employment and Training Agency
Date:
July 29, 2013
Subject:
“Pattern of Failure” Employer List
DON NOTTOLI
Board of Supervisors
County of Sacramento
BONNIE PANNELL
Councilmember
City of Sacramento
JAY SCHENIRER
Councilmember
City of Sacramento
SOPHIA SCHERMAN
Any employer found to have exhibited a pattern of failure as defined by
the
Workforce Investment Act §195(4); WIA Final Regulations
§663.700(b) and SETA Policy, WIA Directive #IS-4-08, shall be ineligible
to participate in the OJT program for a period of at least one year *.
Public Representative
JIMMIE YEE
Board of Supervisors
County of Sacramento
KATHY KOSSICK
Executive Director
925 Del Paso Blvd., Suite 100
Sacramento, CA 95815
Main Office
(916) 263-3800
Head Start
(916) 263-3804
Website: http://www.seta.net
Employer’s Name and
Address/Date on the PF
Contact Person / Phone Number
and Reason for the Pattern of Failure
Baja Insurance
1502 W. El Camino Ave.
Sacramento, CA 95833
(Placed on the list 1/30/13)
Salvador Ordonez Sr.
(916) 286-7766
Trainees were not placed into full-time unsubsidized employment
after training.
Edwin Carde
(916) 437-4047
Payroll practices and commission based pay change.
Carde and Associates
650 Howe Ave, Ste. 1040
Sacramento, CA 95825
(Placed on the list 7/29/13)
REO Mechanical
2400 Manning Street, Suite A
Sacramento, CA 95815
(Placed on the list 7/29/13)
Roadlink Workforce Solutions
15315 Fairfield Ranch Rd. Ste. 220
Chino Hills, CA 91709
(Placed on the list 1/30/13)
Sacramento Mutual Housing
Association
8001 Fruitridge Rd, Ste. A
Sacramento, CA 95820
(Placed on the list 1/30/13)
Shafi Ehsan, LLC.
6392 Laguna Mirrage Lane
Elk Grove, CA 95758
(Placed on the list on 7/29/13)
Amy Snook
(916) 925-6291
Trainees laid-off after completion of OJT/SE.
Bill Medina
(949) 943-6125
Employer did not retain four trainees.
Ryan Chin
(916) 453-8400
Trainees laid-off after completion of OJT/SE.
Shafi Ehsan
(916) 880-0625
Trainees laid-off after completion of OJT/SE.
If you have any questions, please contact me at [email protected]
916-263-4069.
or at
cc: Marty Araiza, WFD Quality Control Supervisor
Monitoring Unit Staff
SETA OJT Managers
“Preparing People for Success: in School, in Work, in Life”
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http://www.careergps.com/cluster_occupation_forecast_data.asp
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Sacramento Works, Inc.
Critical Occupational Clusters
Sacramento Works, Inc., the local Workforce Investment Board, has taken on the role of engaging the business community by assessing the regional labor market and identifying critical occupational
clusters in the Sacramento region, and developing a plan to train workers for the critical occupations. Sacramento Works, Inc. has identified nine “Critical Occupational Clusters” in our area. These seven
clusters represent those occupations that are most consistent with our goal of helping job seekers, through the one-stop system, to find long term, career oriented employment. The following information
provides a brief description of the “Critical Occupational Clusters”.
OJT/SE Providers must target SETA-identified Critical Industry-related occupations and/or industries with employment opportunities available in the local area as reflected in the Critical Occupational
Clusters Report. The current critical occupation information can be found at CareerGPS.com at http://www.careergps.com/cluster_occupation_forecast_data.asp (SETA Policy). To access the Critical
Occupational Cluster report, use the web address indicated above.
ADMINISTRATIVE and SUPPORT SERVICES
The Administrative and Support Services occupational cluster is comprised of a diverse group of occupations. In addition to occupations directly related to office administration,
clerical support, and finance and insurance. Also included in this broad group are occupations that provide a wide variety of support-related activities and services, including
firefighting and investigation and security related occupations.
AGRICULTURE, FOOD, and HOSPITALITY
The Agriculture, Food, and Hospitality occupational cluster is primarily comprised of occupations involved in providing food production, food service and accommodations related
activities as well as occupations providing customer service, recreation, and entertainment related activities.
CONSTRUCTION and CLEAN ENERGY TECHNOLOGY
The Construction and Clean Energy occupational cluster is primarily comprised of occupations involved in the construction and design of buildings. Also included in this group are
specialty trade contractors (e.g. Electricians, Painters, Carpet Installers, etc.), Cabinetmakers, Construction and Building Inspectors, Cost Estimators, and Welders. Many of the
occupations in this occupational cluster are also directly related to clean energy technology.
HEALTH SERVICES and LIFE SCIENCES
The Health Services and Life Sciences occupational cluster is comprised of occupations employed by hospitals, nursing and residential care facilities, physician’s offices, dental
offices, outpatient care centers, and medical/diagnostic laboratories. This group also includes biomedical and life science related businesses.
INFORMATION and COMMUNICATIONS TECHNOLOGY
The Information and Communications Technology occupational cluster is comprised of occupations involved in the design, production, and administration of communications and
computer hardware and software systems and networks. As with Administrative and Support Services related occupations, many of the occupations in this category are
employed, to some degree, across most industries.
INSTALLATION, MAINTENANCE, and REPAIR
The Installation, Maintenance, and Repair occupational cluster is primarily comprised of occupations involved in restoring machinery, equipment, and other products to working
order as well as occupations that typically provide general or routine maintenance or service on products to ensure that they work efficiently and to prevent breakdown and
unnecessary repairs.
TRANSPORTATION, PRODUCTION, and MANUFACTURING
The Transportation, Production, and Manufacturing occupational cluster is comprised of a diverse group of occupations directly related to the actual manufacturing and/or
production of goods, as well as the manufacturing of industrial machinery, recycling, and green energy manufacturing efforts. Also included in this category are occupations
related to the storage, distribution, and transportation of manufactured goods. Many of the occupations in this occupational cluster are also directly related to clean energy
technology.
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Critical Occupational Clusters
Definition of Critical Occupational Cluster
 New Jobs must be 40 or more.
 The hourly wage must be $10.00 or more.
(Career GPS must be scanned into the SacWORKs Vault.)
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Critical Occupational Clusters
Continued….
 90% of OJT/SE enrollments must be identified in
the Critical Occupational Cluster list.
 Only 10% can be a non-critical occupational job,
justification required.
 If more than 10% of OJT/SE enrollments are noncritical occupational jobs, the OJT/SE program
can be put on Corrective Action. Justification
required.
 For specific questions regarding the Critical
Occupational Cluster, contact John Harden at
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(916) 263-3893.
 Program Operators must target employment
opportunities which are identified as high demand
occupations.
 There are seven categories listed on the Critical
Occupational Clusters list.
 Program Operators are required to verify the
occupation is on the critical occupational cluster
prior to enrollment.
 Verification must be scanned into the Vault system
http://www.careergps.com/cluster_occupation_forcast_data.asp.
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Technical Assistance List
SETA TECHNICAL ASSISTANCE LIST
PY 13-14
CATEGORY
ADVISOR
E-Mail
WIA Adult and Adult Dislocated Worker (ADW) Programs
Eligibility
Financial Assistance Directive
Fiscal
LTPL / Occupational Skills Training
Related Placement
MIS / Tracking/Reports
NEG Services (Specific
Employer/Employee
focused funding)
SacramentoWorks Case Management
System
Mae Chu
Rosalind Bolden-Jones
Cindy Sherwood-Green
Loretta Su
Deborah Hennessy
Katherine Jacobsen
Mae Chu
Rosalind Bolden-Jones
Bill Walker
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
SacWorks Support Team
[email protected]
WIA On-the Job Training (OJT) Programs
DHA / OJT Liaison
OJT Placements / Exits
OJT Exits
Melanie Klinkamon
[email protected]
Rosalind Bolden-Jones
[email protected]
MIS
Mae Chu
[email protected]
Rosalind Bolden-Jones
[email protected]
Tuyen Tran
[email protected]
Program Monitor/OJT Directive
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Business License/
Business Operation Tax Certificate
 Business License/Business Operation Tax Certificate
(BOTC) copy must be submitted with first Trainee
OJT/SE Contract.
 Copy must be scanned into Vault (in SacWorks) for
every OJT/SE trainee.
 Copy must be valid and current for the entire OJT/SE
training period.
 Renewal of Business License/BOTC required 30 days
prior to expiration date.
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Contract Log
OJT training\Copy of OJT Contract Log - SAMPLE_1.pdf
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Participant Information
Scenario # 1
Jackie Chong arrived in the US from China in 2011 at the age of 30. Jackie was a baker in his country.
Since he arrived he has only been able to find temporary part time employment. He and his family are
currently on CalWORKS. His Quick Guide scores were: Reading 50%, Math 100%, Locating Information
50%. This indicates his limited understanding of the English Language. Customer has completed SelfSufficiency calculator. He is now a legal resident and has provided his valid legal RTW documents but is
not selective service registered.
OJT/SE Program Operator: Peace Operations (PO)
PO has been working with “The Red Dragon” restaurant, an employer interested in hiring a cook. There
are other employees there that speaks Cantonese.
Hourly Wage: $11.00
Work Hours: 9:00 am – 5:30 pm (half hour lunch)
Total Hours: 340; Total Weeks: 8.5; Days: 43
100% reimbursed to employer
Begin Date: August 19, 2013 End Date: October 16, 2013
Federal Employer ID #: 54-0045889
State Tax ID#: 145-9889-0
Employer Paid Benefits: Health, Dental, Paid Holidays – begin one day after OJT/SE completion.
Customer had an interview on August 5, 2013 and has been hired.
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Participant Information:
Scenario # 2
Maria Bellafonte has been in this country for the past seven years, she is a legal resident. She has provided
all the necessary right-to-work documents. Maria worked as a receptionist and as a record keeping clerk in
the past, she has been receiving Cal Works for the past 3 years. Maria has taken computer courses to
maintain her computer skills.
Maria is interested in working in the Administrative Clerical field; she has good customer service skills and
the Choices assessment shows she has the interest, aptitude and ability for this field. Maria completed the
self-sufficiency calculator.
OJT/SE Program Operator: Peace Operations (PO)
PO has been working with an Employer interested in hiring for a Billing & Account Collector
Ace Limo Service/ $12.00
Hours: 8:00 – 5:00 / Monday thru Friday (1 hr lunch)/ 40 hr per wk/14weeks/70 days/ 560 total trng hrs
100% reimbursed to employer
Federal Employer ID#: 56-0434519
State Tax ID#: 133-8559-9
Benefits: Health/Med. / Paid Holiday/Sick & Vacation. Benefits start 90 days after unsubsidized employment
starts.
Employer wants to hire within the next couple of weeks, the training period would take approximately 3 ½
months. Preferably starting 8/16/13 and ending around 11/22/13.
Program staff completed all enrollment documentation, verified background wizard and entered all
necessary information in SacWorks. Program Operator sent Maria for an interview with the Employer to see
if they were a good match. Employer calls Program thanking them for sending such an excellent candidate.
He would like to hire her through an OJT/SE as soon as possible.
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Participant Information
Scenario # 3
Ethel Williams has worked for Tiles R Us in the sales department for the past 7 years but was
laid off on May 13, 2012. The sales department moved to Idaho and she decided not to
move with the company. She is currently receiving UIB. She has been applying for work in
the same field but has not had any luck. She was given the Quick Guide assessment and her
scores were: Reading 100%, Math 100%, Locating Information 100% and she completed
Self-Sufficiency calculator.
OJT/SE Program Operator: Peace Operations (PO)
PO has been working with “Let the Sun Shine In,” an employer in solar energy interested in
hiring a sales person.
Hourly Wage: $17.00
Work Hours: 7:30 am – 4:00 pm (half hour lunch)
Total Hours: 360 Total Weeks: 9 Days: 45 / 90% reimbursed to employer
Employer size: 50
Begin Date: August 19, 2013 End Date: October 18, 2013
Federal Employer ID #: 54-5456877
State Tax ID#: 145-3343-0
Employer Paid Benefits: Health, Dental, Pension/ Retirement Plan - Begin one day after OJT
completion
Customer had interview on August 12, 2013 and has been hired.
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Participant Information:
Scenario
#
4
George Glass is a 31 year old male. He worked as a Merchandise/Marketer for six years, he set up
displays in stores for the merchandise this company distributes. He hurt his back two years ago, he
received disability during his recovery period, and has been receiving CalWorks for the past year.
George is interested in working at a job that is not labor intensive, he prefers to sit and is interested in
working in an office where he can utilize his people skills; he uses a computer at home and has
sufficient typing skills.
George brought in his valid legal right to work documents and is registered for selective service.
George completed the Choices Assessment and appears to be compatible with enough transferrable
skills to work as a Customer Service Representative. He also completed the self-sufficiency calculator.
OJT/SE Program Operator: Peace Operations (PO)
PO has been working with an Employer interested in hiring for a Customer Service Rep.
Service Industry Marketing/ $15.00 per hour
Hours: 8:00 – 5:00 / Monday thru Friday
40 hr.per wk/14 weeks/70 days/560 total trng hrs.
100% reimbursed to employer
Federal Employer ID #: 56-0434519
State Tax ID #: 133-8559-9
Benefits: Medical/Sick/Vacation - Starts at unsubsidized employment date
Employer wants to hire within the next couple of weeks, the training period would take approximately 3
½ months. Preferably starting 8/16/13 and ending around 11/22/13. Program staff completed all
enrollment documentation, verified background wizard and entered all necessary information in
SacWorks. Program Operator sent George for an interview with the Employer to see if they were a good
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match. Employer calls Program and in interested in hiring George right away through an OJT/SE.
Thank you!
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