handout-2 - Council of Emergency Medicine Residency Directors

Report
PIF- TOOLS AND
TIPS
Cindy Koonz, MS- Oregon Health & Science University
Katy Oksuita, MS- University of Wisconsin School of Medicine and
Public Health
Linda Schneider- SIU School of Medicine
TIME LINE
COMMON ACGME ACRONYMS
 ADS: Accreditation Data System
 DIO: Designated Institutional Official
 FS: Field Staff
 SV: Site Visit
 PR: Program Requirements
 PIF: Program Information Form
 RCC: Residency Review Committee
 For Complete List See the hand out
COMMON PIF
 Start Early and update program, faculty and resident information as you
receive it (i.e., research, re-certification)on the ACGME ADS page
 Be consistent on dates i.e. no publication over 10 years old,
chronological order is matching for all faculty, newest to oldest vs.
oldest to newest
 Remove activities that have ended from the “current” activities
EMERGENCY MEDICINE
 Clear and concise answers
 Have supporting documentation
 Know your program inside and out
 Emergency Medicine Program requirements, guidelines and other helpful
tips can be found on ACGME page under the review committee tab,
choose Emergency Medicine.
LANGUAGE OF PIF
MOST COMMON CITATIONS FOR CORE
EMERGENCY MEDICINE PROGRAMS FOR
ACADEMIC YEAR 2009-2010 (ACGME NEWSLETTER 12/10)
 Program Personnel and Resources: Resources • (n=16) – throughput
times, patient care space, office space, lab and diagnostic imaging
results on timely basis, etc.
 Scholarly Activities (n=16) for Residents and • Faculty
 Program Personnel and Resources: Responsibilities of Program
Director (n=13) – PIF completion and accuracy, environment where
residents free to raise issues, ensuring residents relieved of duties
attend conferences, ensuring residents maintain documentation of
procedures, etc.
 Qualifications of Faculty (n=11) – faculty staffing levels, faculty to
resident ratio, Board certification, etc.
MOST RECENT CITATIONS
INFORMATION GATHERED FROM SURVEY MONKEY FEBRUARY 2011
 Attendance for conference – 70%
 Core Faculty time violation
 Core faculty w/ no scholarly work in the last 5 years
 Faculty should demonstrate active involvement and dedication to education
 Duty Hour violations
 PLA’s do not include reference to Policies and Procedures
 Procedure exposure
 Transfer/ Withdrawn Residents
ELECTRONIC VS PAPER DOCUMENTATION
There are a lot of transitions happening with paper and electronic
documents, our recent site visitor was fine seeing either paper or
electronic documents. He wanted to see electronic in e*value (or other
residency tracking software) . Ask the site visitor in advance what format
he or she would like to see documents in, so you are not scrambling on the
day of the visit.
www.acgme.org
Emergency Medicine Program requirements, guidelines and other helpful
tips can be found on ACGME page under the review committee tab, choose
Emergency Medicine.
COUNT DOWN TO SITE VISIT….
 2-3 months before the visit when you have received the letter, update
ACGME ADS system (this will generate the common PIF, also known as
Part 1 of the PIF)
 Review notification letter from the program last site visit
 Review the current set of program requirements for your specialty
DAY OF THE SITE VISIT
 Make certain all the appropriate parties (DIO, Program Director, Chief,
ect) are prepared and ready to meet with the site visitor
 Have all information requested on hand and ready for review
 Relax
QUESTIONS
 What to do next?

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