Minnesota ENA State & Chapter 2014 Leader Orientation

Report
Minnesota ENA State & Chapter
2014 Leader Orientation
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• Dede: How to edit your web site.
• Joanie: Calendar planning, overview
and other important information.
• Bruce: Goals and strategic planning
for State and Chapter leaders.
• Bonnie/Nancy Financial info for
Chapters.
• Marnie: Recruitment, student
involvement, and New members
Minnesota ENA State & Chapter
2014 Leader Orientation
The R’s of Leadership*
a. Roles & Responsibilities
b. Rules & Regulations
c. Rolling out events & agendas
d. (w)Rapping it up
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*A.K.A.: Calendar planning, overview,
and other important information
Minnesota ENA State & Chapter
2014 Leader Orientation
•
Minnesota expects that each state
and chapter leader is oriented to
their role and when term is served,
they help transition new person
into the role.
• These modules are to assist in this
process.
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Passing the
infamous “boxes
of office” to the
new leaders.
Minnesota ENA State & Chapter
2014 Leader Orientation
Roles & responsibilities
•
President
•
President – elect
•
Secretary
•
Treasurer
•
Committee chair
•
Board ~ state council rep
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You are expected to complete
the National ENA online leader
orientation & state orientation
So this will be a brief review!
Minnesota ENA State & Chapter
2015 Leader Orientation
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An invitation to enroll in the Leadership education
was sent to all listed leaders. It is accessed via
the on line learning and is free. The test was very
simple – mostly acknowledging you did it!
If you missed it ~
Here it is again!
Sign up, so ENA
knows you did it.
Roles & Responsibilities
President
Secretary/Treasurer
• Responsible for welfare &
activity of state/chapter
• Presides over meetings, etc.
• Ensures:
~ compliance
~ plans meetings, programs,
& activities
~ Officers, BOD, committees
carry out functions
~ completes/submits
reports to National ENA
~ appoints, delegates, &
ensures orientation
• Records and retains
activities/minutes
• Helps president with agenda,
distribute minutes, send notices
• Controls/supervises $$$ of
state/chapter
• Creates budget with president
• Reports financial status
• Maintain documents related to
corporate status
• Ensures tax documents filed
• Submits financial documents to
National ENA
~ participates in quarterly calls hosted by National ENA
Minnesota ENA State & Chapter
2014 Leader Orientation
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Special note on Agenda’s & minutes
~ Agenda & any supporting data is sent out
prior to meeting to allow time for members
to review & prep for meeting.
~ Members should come to meeting prepared
to discuss the information
~ Members wishing to add to agenda should
let president know ahead of time, or request
addition to agenda at time of meeting.
Member should also forward any documents
needed ahead of time, or bring sufficient
quantities for distribution at the meeting
~ Minutes reflect attendance, topics, votes,
and actions taken. Previous meeting minutes
sent out prior to following meeting. They
require approval & then posted to web site.
Roles & Responsibilities
BOD (AKA State Council Reps)
& Committee Chairs
• Leader & resource
• Knows role, regulations, rules
• Plans events/Considers
planning calendars
• Provides input on budget
impact by role/committee
• Reports progress
• Gives wrap up report
• Recruits/orients new
members
Minnesota ENA State & Chapter
2014 Leader Orientation
Rules & regulations
a. By laws
b. Procedures
c. Guidelines
d. Robert vs. Bobby
e. Goals for year
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There are National, State, and Chapter rules.
Generally they follow each other, but should
reflect practice for locale. Typically these are
found on the appropriate web site. Let’s look!
Minnesota ENA State & Chapter
2014 Leader Orientation
• Web sites
ENA ~ www.ena.org
MN ~ www.minnesotaena.com
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National ENA information
Step 1
Member tab will get you much
Information, but you must sign
in as a member!
Step 2 select from drop down box
state and local chapters
Step 3
You must be signed in
to access this info under
the membership tab!
See tools and resources
on next slide.
Result of
Step 3
See next page
for this tab’s info
You must be signed in
to access this info under
the membership tab!
All
the nuts
& bolts of
running
ENA
You must be signed in
to access this info under
the membership tab!
Minnesota ENA State & Chapter
2014 Leader Orientation
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Minnesota ENA home page www.minnesotaena.com
Minnesota ENA State & Chapter
2014 Leader Orientation
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In addition to the Home page;
State Council, each chapter,
& committee has a page.
There is a page for
MN By-laws
Procedures
Educational events
Documents
Archived materials
There are links to educational
offerings & friends of ENA as
well. Become familiar with
both sites as they often
are the place to find valuable
information!
By laws & procedures for MN
Under this tab.
TNCC ENPC site with
all courses listed
Education tab – watch here for
calendar conflicts & opportunities
2 tabs, so much
good stuff!
Governmental Affairs with
Pictures of members in MN Capitol
Injury prevention ~ now Practice & IQSIP
(Institute for Quality, Safety, & Injury prevention)
Minnesota ENA State & Chapter
2014 Leader Orientation
Roberts vs. Bobbie’s Rules
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Introduction of topic
Motions and seconds
Discussion on topic
Quorum needed for votes of significance
Consensus vote is option for many votes
Minutes reflect action only
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On line versus phone versus in person
votes ~ on line require 100% voting!
Minnesota ENA State & Chapter
2014 Leader Orientation
Rolling out events & agendas
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a. Calendars ~ look for events
national ~ on team site
state
chapters
supporting partners
competitors
b. ENA web site ~ what’s going on?
“Latest news, get involved,
upcoming events, and main screen”
Minnesota ENA State & Chapter
2014 Leader Orientation
Get Involved tab, will tell of national activities you can
apply to do. Up coming events tells of National events.
Check at least weekly to not miss a deadline!
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Minnesota ENA State & Chapter
2014 Leader Orientation
(w)Rapping it up
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~ verbal reporting on assignments at
meetings (would it be good for STAT?)
~ requesting additional resources (people,
money, time) from group
~ submit/ provide input to end of year
report
~ pass on what goals were for past year,
what goals were added during the year,
what goals were completed, suggestions
for future goals; as well as status of group
~ pass on materials required for your job
to the next person. National ENA has
suggested template for this.
Suggestions related to roles,
responsibilities, and passing
them on can be found with the
Officer transition information
on the officer orientation/
education page.
Minnesota describes roles,
Responsibilities, and term
lengths in the Minnesota
By-Laws & Procedures
found on our web page
*
ENA will generally
send a link, but it
is also on Admin/
Ops page.
You must be signed in
to access this info under
the membership tab!
Minnesota ENA State & Chapter
2014 Leader Orientation
Other important stuff
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ENA Mission & Vision
Strategic Plan*
Goals & objectives*
Governance*
Communication/PR*
Education*
Membership*
Advocacy*
Conflict of Interest
* Grading items for ENA State
Achievement Award
Minnesota ENA State & Chapter
2014 Leader Orientation
The ENA State Achievement Award
Minnesota has received this award for many years.
The focus has changed to being pro-active, rather than
“just meeting minimum”. Area’s being monitored:
Basic governance documentation done on time
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Ensuring governance structure is current
Ensuring knowledge & succession planning
Ensuring oversight of chapters/committees
Ensuring voting
The state’s strategic plan & deployment
Communication & public relations (esp. web site)
Educational offerings & scholarships
Recruitment, engagement, recognition of members
Involvement of student nurses
Certification
Advocacy/Government Affairs (National, state, local)
As leaders you can ensure these activities have good “Stories”
Minnesota ENA State & Chapter
2014 Leader Orientation
Other important stuff
• Government Affairs
• Partners with other organizations
MN Toward Zero Death
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MN Dept of Health & AHA
MN Poison Control
EMSRB
ACEP
Others?
Minnesota ENA State & Chapter
2014 Leader Orientation
• Government Affairs Affects Us
Locally
Statewide
Nationally
• See National ENA map for current
events, as well as watch the MN
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web page and your Email
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•
Enroll
in
EN411
to
get
updates
Lake Superior
from ENA
Step 1
Step 2
select MN & see
our most
current issues
Minnesota ENA State & Chapter
2014 Leader Orientation
7 measures to strengthen Board
dialogue & decision making*
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1. What are we already doing well to meet our
mission?
2. What could we do better?
3. What are emerging trends, best practices, new
opportunities we should consider to improve us?
4. What are the metrics to measure progress?
5. What resources will be needed?
6. What will hamper us?
7. How can the Board add to the value as we
enhance the organization in this area?
*From: Nancy Axelrod Governing for Growth
(2009) ASAE & Center for Association Leadership
Minnesota ENA State & Chapter
2014 Leader Orientation
Thank you for being a leader!
Please also be a mentor!
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