2014 New Graduate Student Orientation

Graduate Student
Kara Oswood
Graduate Academic Affairs
September 2014
UCR Graduate Studies Outline
Academic Senate
Comprised of ALL ladder faculty at UCR
Graduate Council
A committee within the Academic Senate
Responsible for Graduate Studies campus-wide
Graduate Dean
Head of Graduate Division, enforces Graduate Council regulations
Graduate Academic Affairs
Section within the Graduate Division, responsible for all enrolled students
Graduate Advisor
Faculty member in academic department assigned to assist all grad students
Faculty Advisor/Major Professor/PI
Faculty member in academic dept. you are working with (aka “your boss”)
Graduate Program Coordinator
Staff member in academic department assigned to graduate students
I Have a Question or Problem, HELP!
Graduate Program Coordinator Staff and/or
Faculty Advisor in your Academic
Graduate Advisor in your Academic
Chair of your Academic Department
Graduate Division, Academic Affairs
Associate Dean of the Graduate Division
Advice for all Graduate Students
Check your R’Mail…OFTEN - UCR email
address is official campus correspondence,
check it or forward to your personal address
Take an Active Role in Your Own Registration
Registration = Enrollment and Payment
Be Aware of Holds and Follow Up with the
Appropriate Department
Pay Attention to Campus Deadlines
Know Your Program – Review General Catalog,
Department Website and Department
Graduate Studies Section of General Catalog
Campus-Wide Policies
Graduate Division Website
Forms and Petitions – use petitions to take
action, such as transfer units or take leave of
absence, etc.
Student Handbook – everything you need to
know about being a graduate student at
Dissertation and Thesis Submission
Academic Rules and Regulations – campus
wide regulations for master’s and PhD
•Forms and Petitions
•Student Handbook
•Advancement to Candidacy
•This Presentation!
Academic Affairs Information
Included in Orientation Booklet
Frequently Asked Questions (page 4)
Fellowships/Stipends – how and when fellowships are paid
Fellowship Supplementation and Tax Information
Employment (TA or GSR) – getting paid
California Residency – how to establish residency
Registering to Vote
10 Things to Know About California Residence (page 8)
NRT reduction for second year
Important Dates for 2014/2015 (page 20)
Add/Drop Courses Deadlines
Fee Deadlines
Graduation Deadlines
Campus Resources for Graduate Students
iLearn (Blackboard) UCR Graduate Community Course announcements of interest to graduate students. All new
students will be enrolled after Week 3 of the quarter.
Library – workshops, scholarly resources, and electronic
Registrar’s Office - schedule of classes including
important dates, general catalog, residency information
and fee payment deadlines.
GROWL – review holds, grades, charges, enroll, change
address, direct deposit, order transcripts, etc….
Student Business Services – billing issues
Office of the Ombuds – confidential conflict resolution
Campus Resources for Graduate
Students, cont.
Graduate Student Association (GSA)
Conference Travel Grants
Conference and Speaker Fund
Social Events
Administrative Representation
GSHIP (health insurance) advocacy
Campus Advocacy for Graduate Students
Departmental GSA (mini-GSA) – join or start one
Campus Resources for Graduate
Students, cont.
Scotty Cubs and Parents
Sponsored by the Women’s Resource Center
The Counseling Center
Individual, Group and Couples Counseling
Available 24 hours/day by phone, 951-UCR-TALK or ext. 2TALK
from a campus phone
Crisis intervention services & consultation
Psychological testing
Psychiatric services
Dissertation group therapy
Graduate Academic Affairs Staff
University Office Building #140
(951)827-3315 or x23315
Linda Scott, Director – Appeals and Dismissals
Karen Smith – Employment and Fellowships
Kara Oswood – Degree Progression (PhD)
Amanda Wong – Degree Progression (master’s)
Welcome to UCR!

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