Alpha Kappa Alpha Sorority, Inc. Launching New Dimensions of Service Soror Dorothy Buckhanan Wilson Supreme Basileus AlphaD.Kappa Sorority, Inc. Soror Jasmine Adkins, Alpha International Program Chairman ASCEND Lead Coach Training Alpha Kappa Alpha Sorority, Incorporated ASCEND Signature Program 2014 - 2018 Alpha Kappa Alpha Sorority, Inc. Agenda • ASCEND Program Overview • Roles and Responsibilities • Implementation • Documentation • Q&A Alpha Kappa Alpha Sorority, Inc. ASCEND Program Overview ASCEND The 2014 – 2018 Signature Program focusing on high school students (male and female) Achievement Self-Awareness Communication Engagement Networking Developmental Emphasis on SMART (Science, Math and Related Technologies) Alpha Kappa Alpha Sorority, Inc. Vision and Goals Vision • ASCEND Students will have an opportunity to receive academic enrichment and life skills training leading to meaningful employment and careers Goals • • • • • • Prepare 5,000 ASCEND Students per year to transition from high school to college, vocational/technical schools or work Provide college preparatory workshops focusing on desired college major/career choices Promote positive self-esteem and confidence Provide study and test preparation skills Provide opportunities for cultural awareness and community engagement Provide global citizenship skills Alpha Kappa Alpha Sorority, Inc. Program Components 1. Team Building 2. Enrichment Workshops 3. Career Exploration 4. College Exploration 5. Model UN Mini Simulation 6. Community Service 7. STEM/SMART Expo 8. Cultural/Arts Enrichment Alpha Kappa Alpha Sorority, Inc. Roles and Responsibilities 1. Members will engage in the sorority’s signature youth enrichment program, ASCEND, with efforts designed to motivate, engage and assist high school students in reaching their maximum potential 2. Members will serve as coaches and engage with students to enhance academic enrichment and life skills leading to meaningful post-secondary work and college careers 3. Coaches will provide academic and emotional support through group and one-on-one activities Alpha Kappa Alpha Sorority, Inc. Roles and Responsibilities Undergraduate Chapter Support Collaborate with your supervising undergraduate chapter to help plan and prepare the ASCEND Program which includes many activities, including but not limited to: • Providing input during the planning phases of the ASCEND program • Facilitating UN Model Classroom mini-simulations • Serving as peer mentors to students during select ascend activities • Attending cultural outings with ASCEND Students and Graduate Sorors • Assisting with SMART/STEM Expo activities • Assisting in facilitating the UN classroom activity • Planning On-Campus tours and events • Participating in the college exploration activities and panel discussions Alpha Kappa Alpha Sorority, Inc. ASCEND Recommended Committee Structure ASCEND Lead Coach ASCEND Committee Skills Enrichment Sub-Committee UN Classroom Sub-Committee Career Exploration Sub-Committee College Exploration Sub-Committee STEM/SMART Expo Sub-Committee Civic Engagement Sub-Committee Student Recruitment Sub-Committee Alpha Kappa Alpha Sorority, Inc. ASCEND Lead Coach The ASCEND Lead Coach will help guide the chapter through the planning and implementation of the ASCEND Program. Her primary focus will be gaining a deep understanding of the program and sharing this information with her chapter. • Train chapter members on the ASCEND Program • Serve as an advisor to ASCEND Committee in developing activities for the ASCEND sessions. • Oversee the participation of the undergraduate chapter in the ASCEND Program Alpha Kappa Alpha Sorority, Inc. ASCEND Student Recruitment Sub-committee 1. Recruit students 2. Distribute Applications 3. Screen & select participants 4. Maintain student and parent roster 5. Send communications to students, parents and chapter 6. Maintain attendance records 7. Plan Kick-off and ASCEND Graduation Celebration 8. Capture Program Metrics 9. Plan team building activities 10. Provide refreshments at monthly sessions 11. Prepare student binders Alpha Kappa Alpha Sorority, Inc. ASCEND Program Component Sub-committees Skills Enrichment Career and College Exploration Model UN Classroom & STEM/SMART Expo 1. Plan activities to support monthly calendar 2. Secure presenters for topics 3. Ensure materials for monthly topics are prepared and distributed to students 4. Send out reminders to Presenters 5. Provide certificates of appreciation and thank-you notes for presenters Alpha Kappa Alpha Sorority, Inc. ASCEND Program Component Sub-committees Civic Engagement Sub-Committee 1. Plan community service activities and cultural outings to support monthly calendar 2. Coordinate arrangements for student attendance and transportation 3. Provide chaperones for activities Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation What, When and How? Program Rollout Timing Planning Budget Session Guidelines Student Recruitment Coach/Mentoring Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Program Rollout Planning Kickoff Sessions Cycle 1 Sept. 2014 – Dec. 2014 Cycle 1 Jan. 2015 Cycle 1 Jan. – Jun. Cycles 2 – Cycle 4 Apr. - Aug. Annually Cycles 2 – Cycle 4 Sept. Annually Cycles 2 – Cycle 4 Sept. -Jun. Annually Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Program Rollout - Planning 1. Appoint ASCEND Committee Chairman and sub-committee leads 2. Conduct ASCEND Coach Training 3. Develop ASCEND Program Calendar 4. Create Budget 5. Identify Funding Sources 6. Recruit Students 7. Prepare for Kick-off and Monthly ASCEND Sessions Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Program Rollout - Planning September Attend Pre-Launch Program Training - October Attend Cluster Training Develop Calendar Prepare Budget Chapter Program chairman will present ASCEND program to chapter members Secure Committee Members November Attend ASCEND Training Conduct ASCEND Training for Chapter Committee Members Hold Kick-off Committee Meeting Prepare Student Recruitment Package Distribute Applications in local community Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Program Rollout - Planning December Secure location for ASCEND Sessions Plan workshop sessions by identifying facilitators, preparing materials and agendas, and arranging AV (if applicable) Screen and select students Send letters of acceptance Finalize kick-off meeting arrangements January Finalize Calendar for January - June Confirm Student Participation Prepare Student Binders Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Program Rollout – Planning - Budget 1. Funding Sources A. Chapter Monetary Contributions B. Sponsorship C. Donated goods and Services D. Student Participation fees (nominal) 2. Expenses A. Student materials (shirt, binder, materials, supplies, certificates) B. Session materials , supplies and field trips C. Room Rental D. Refreshments E. Courtesies (volunteers, awards, community presenters) F. Administrative costs (printing, mailings, contingency) Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Program Rollout – Planning – Program Calendar 1. The ASCEND Program Calendar is listed in the Program Resource Guide. 2. It lists the sessions and activities for each month. 3. Each Chapter will tailor the schedule based upon its scheduled dates. Chapters are encouraged to follow the established Sorority Program so that we can implement ASCEND consistently across the globe. Alpha Kappa Alpha Sorority, Inc. Suggested Timing (3 hour session) Theme Introduction Teambuilding Activity 5 15 Workshop 30 January February March Program Kick-off Agenda Overview Icebreaker Test Preparation Agenda Overview Teambuilding Activity Tips to Test Taking (Skills Development) - PSAT, SAT or ACT & General Study Skills Communication Agenda Overview Teambuilding Activity None Career Exploration Activity 15 College Exploration Activity 15 UN Classroom Activity 45 Civic Engagement Activity 15 STEM Smart Expo Activity 40 Cultural / Arts Activity Celebration Writing a Resume, Cover Letter or Scholarship Essay Highlight Arts, A/V Technology & Communications Business, Management & Administration Careers; Branding Yourself – How to Prepare to Rock the Interview and Get the Job or Second Interview Highlight STEM, Agriculture, Food & Natural Resources and Architecture & Construction Careers; Dressing for Success – Conduct a Mini-Fashion Show Overview of the 16 Career (attire / hygiene / personal Clusters / Skills assessment grooming) Highlight HBCUs (history, needs, statistics, scholarhips, Highlight local area colleges Overview of the types of graduate school (in your town, county, state); colleges available after high opportunities, etc.) highlight the advantages of inschool (4-year, 2-year, technical state schools, scholarhsips, / vocational colleges, etc.) etc. Introduction of the UN Project Module UN Module 1 NONE Overview / selection of community service activity Community Service Activity Community Service Activity Overview of Smart Camp Smart Camp Team Prep Smart Camp Team Prep Overview of two field trips during the program NONE Cultural / Arts outing #1 Suggested Timing (3 hour session) Theme Introduction Teambuilding Activity 5 15 Workshop 30 Career Exploration Activity April May June Applications / Interviews Agenda Overview Teambuilding Activity Budgeting / Finance Agenda Overview Teambuilding Activity Program Conclusion Celebration Agenda Overview Teambuilding Activity Presentation and Speech Writing Skills Fiscal Fitness activities / building your first budget Post-Assessment Revised Goal Setting Highlight Manufacturing and Highlight Information Marketing Careers; Highlight Technology and Law, Public 15 Government & Public Safety, Corrections & Security Administration Planning and Careers; Career Round Tables Health Science Careers; – Speed Date w/ Your Career walking through job Interest applications NONE College Exploration Activity 15 Walking through college and Review Keys to College scholarship applications Success – Time Management UN Classroom Activity 45 Civic Engagement Activity 15 STEM Smart Expo Activity Cultural / Arts Activity Celebration UN Module 2 Community Service Activity 40 Smart Camp Team Prep NONE NONE NONE UN Module 3 Community Service Activity Smart Camp Team Prep Community Service Activity STEM PRESENTATIONS Cultural / Arts outing #2 NONE Program Conclusion Celebration / Graduation ASCEND Program Implementation Program Rollout – Session Guidelines 1. Each session is 3 hours per month. 2. There will be three types of interaction: A. Classroom sessions – facilitated by chapter sorors and designated experts from your local community B. Hands –on activities – STEM/SMART Expo and Community Service Projects supervised by chapter sorors C. Off-site events – Cultural outings and Community Service activities facilitated by chapter sorors 3. Each session contains the ASCEND Program components. 4. The time allotment for each component is outlined in the sample agenda. Additional time may be added if necessary. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Program Rollout – Session Guidelines 1. The designated sub-committees are responsible for planning the session activities. 2. Planning for the monthly workshops and activities should be done at least 60 days in advance. 3. Utilize the Program Resource Guide and reference materials to assist with preparing for the monthly workshops. 4. Utilize chapter members, community experts and professionals to present workshops. Chapters are encouraged to follow the ASCEND Session Guidelines so that we can implement ASCEND consistently across the globe. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Student Recruitment Process 1. Review Program Criteria 2. Prepare Recruitment Package 3. Distribute Recruitment Package 4. Screen and Select ASCEND Students Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Student Recruitment Process – Program Criteria 1. Open to high school students in grades 9 – 12 grades. 2. Applicant must be currently enrolled in 9th, 10th, 11th or 12th grade and in good-standing. 3. Applicant must maintain a C (2.0) grade point average. 4. Applicant must submit his/her most recent report card. 5. Letter of recommendation from counselor, teacher or community leader. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Student Recruitment Process – Program Criteria 6. Applicant must agree to follow the guidelines outlined in the Code of Conduct while participating in the program. 7. Applicant must submit a completed parental consent form, signed by the parent/ legal guardian and student. 8. Applicant should submit a typed personal statement (not to exceed 500 words) which articulates why he/she wants to join the ASCEND Program. (optional) Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Student Recruitment Process – Recruitment Package 1. Cover Letter A. Program Goals B. Program Criteria C. Deadlines D. Application Submission Instructions 2. Application 3. Student Code of Conduct A. Outlines Parent expectations and support B. Must be signed by student and parent/guardian 4. Parental Consent Form A. Outlines Parent’s responsibility and Chapter authorities B. Includes authorization of the student to participate in program C. Must be signed by student and parent/guardian Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Student Recruitment Process – Recruitment Recruit ASCEND Students 1. Recruit males and females enrolled in the 9th – 12th grade. 2. Invite students from prior chapter programs who fit in the targeted age category. 3. Collaborate with local high schools, churches, recreational centers, Boys & Girls Club, and youth groups to recruit students. 4. Allow students to participate in the ASCEND program more than one year. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Student Recruitment Process – Selection Screen and Select Students 1. Each graduate chapter is asked to meet their annual targets: • Small – 10 new students per year • Medium – 15 new students per year • Large – 20 new students per year 2. Determine the number of Students based upon chapter resources. 3. Develop essay evaluation criteria and other acceptance criteria. 4. Send acceptance or rejection letters. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Kick-off 1. Invite the selected ASCEND Students to the Kick-off meeting. 2. Make sure your Kick-off letter includes important information: • • • • Date Location fees Length of program Request to confirm participation 3. Follow ASCEND Session Guidelines for Kick-off Meeting. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Engaging ASCEND Students 1. Maintain attendance records. 2. Follow-up with Students who have poor attendance. 3. Ensure that activities are engaging, interactive and designed at the appropriate age-level. 4. Make time for team building activities between ASCEND Students as well as with sorors. 5. Mentor the ASCEND Students. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Coaching 1. Sorors will serve as ASCEND Coaches. 2. All sorors working with the ASCEND Students should attend the ASCEND Program Training led by the Chapter ASCEND Lead Coach. 3. The ASCEND Coaches should be visible at monthly sessions. 4. Pair ASCEND Coaches with Students for one-on-one or small group mentoring opportunities. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Coaching Here are some tips for working with high school students: ☺ Each student is unique and different, along with each situation. ☺ Each student is capable of learning. ☺ Each student learns at a different rate and in different ways. ☺ Set and keep realistic yet high expectations for work and behavior. ☺ Never use words that shame, blame, ridicule or threaten. ☺ Keep your promises or don’t make them at all. ☺ Plant constructive ideas. ☺ Smile often, but be real. Taken from University of Washington, High School Tutor/Mentoring Program, http://depts.washington.edu/uwtutors/ Alpha Kappa Alpha Sorority, Inc. ASCEND Program Implementation Coaching ☺ Set and keep high standards for work and behavior. ☺ Be yourself. ☺ Be polite to your students, you are the example. ☺ Encourage students to be independent, never make comparisons. ☺ Use the student’s name often. ☺ Talk with the student about things around them, be informal and interested. HAVE FUN WITH YOUR ASCEND STUDENTS If you are enjoying this time together, the student will too! Taken from University of Washington, High School Tutor/Mentoring Program, http://depts.washington.edu/uwtutors/ Alpha Kappa Alpha Sorority, Inc. ASCEND Program Documentation How are we doing? Metrics (ASCEND Student & Soror Participation) Reporting ASCEND Student Assessment Alpha Kappa Alpha Sorority, Inc. ASCEND Program Documentation Chapter Level Metrics ASCEND Student Participation 1. Track the participation of the students in ASCEND activities throughout the program cycle. 2. Track the number of Students who join, return and complete the program annually. 3. Track the total number of Students participating over 4 years. 4. Track the matriculation of each 12th grade student after highschool (i.e. workforce, vocational / technical school, 2-year college, 4-year college, HBCU, military etc.) Alpha Kappa Alpha Sorority, Inc. ASCEND Program Documentation Chapter Level Metrics Participation Track participation in ASCEND program annually. 1. NUMBER OF TRAINED ASCEND COACHES 2. NUMBER OF ASCEND COACHES PARTICIPATED IN 4 OR MORE EVENTS 3. NUMBER OF SORORS PARTICIPATED 4. NUMBER OF UNDERGRADUATE CHAPTER PARTICIPANTS 5. NUMBER OF NON-SORORS PARTICIPATED 6. NUMBER OF COLLABORATIVE PARTNERSHIPS Alpha Kappa Alpha Sorority, Inc. ASCEND Program Documentation Reporting 1. Compile and report metrics to the International Program Committee at the conclusion of each cycle. 2. Maintain ASCEND Student and Soror participation on a monthly basis. 3. Share success stories with Regional and/or International Program Committee. 4. Work with your Chapter Ivy Leaf Reporter to write articles for the local media outlets, IVY Leaf and Regional Director Newsletter. Alpha Kappa Alpha Sorority, Inc. ASCEND Program Documentation Student Assessment 1. Students will complete the pre/post assessment for each session. 2. The purpose of the assessment is to measure their understanding of each session. 3. The ASCEND Student will complete a program evaluation at the end of each cycle. 4. ASCEND Students graduating from high school will be surveyed in May to capture their postsecondary plans. Alpha Kappa Alpha Sorority, Inc. Launching New Dimensions of Service Alpha Kappa Alpha Sorority, Inc.