Session Management Training PowerPoint

Spring 2014 RMS/EOC
Session Management Training
Creating new test sessions
Add & move students
Authorization tickets
Seal codes
Session Roster
Starting sessions
Monitoring session status
Process at end of Session 1 for FCAT 2.0 tests (don’t
mark complete)
• Stopping sessions (including removing Ready
students and marking students complete)
Support Information
Where to find Support Resources
– Spring 2014 RMS CBT Test Administration Manual
– 2013–2014 End-of-Course Test Administration Manual
– 2013–2014 Technology Coordinator Guide
– CBT Test Administrator Quick Reference Guide
– Infrastructure Readiness Guide
Student Tutorials
PearsonAccess Tutorials
Technology Resources
 (FDOE website)
– Computer-Based Testing Overview
Creating Test Sessions
• Districts were able to create sessions during the PreID upload
• If your district did not create test sessions during the PreID upload, then
you will need to create test sessions at the school
• Districts or schools may choose to set up test sessions in the way that best
suits their needs (by test group, by test day, or by test administration)
• Large sessions (more than 100 students) are not recommended as it may
slow down processes in PearsonAccess and TestNav
Sessions Created through the
PreID Upload
• FCAT/FCAT 2.0 Subject prefixes:
FCAT 2.0 Reading—sessions will have the prefix RR2
Grade 5 Mathematics—sessions will have the prefix M05
Grade 6 Mathematics—sessions will have the prefix M06
Grade 6 Reading—sessions will have the prefix R06
Grade 7 Reading—sessions will have the prefix R07
Grade 8 Reading—sessions will have the prefix R08
Grade 9 Reading—sessions will have the prefix R09
Grade 10 Reading—sessions will have the prefix R10
• EOC Subject prefixes:
Algebra 1 —sessions will have the prefix ALG
Biology —sessions will have the prefix BIO
Geometry —sessions will have the prefix GEO
U.S. History —sessions will have the prefix HIS
Civics —sessions will have the prefix CIV
Demo creating new test sessions
Add students to test sessions
Move students to another session
Students may be moved to another test session if they are in the wrong
session or need to be rescheduled to a make-up session
Demo adding & moving students
Student Authorization Tickets
• Each student must have a Student Authorization Ticket to log in to a test
• Each authorization ticket contains the TestNav URL, the student’s Login ID,
and a test code (password)
• Student Authorization Tickets are printed from the Session Details screen
Student Authorization Tickets
• If the Last Name, First Name,
or ID number are incorrect, the
student cannot use the ticket
• The ID number will show the
last five digits of the Florida
Student Number OR the last
four digits of the Social
Security Number and an X
• If the Date of Birth is the only
incorrect field, the student
may use the ticket and the
birth date can be updated after
testing with the student
database manager
Demo printing Student
Authorization Tickets
Seal Codes
• A seal code is needed for all FCAT 2.0 tests
• This 4-digit code is auto-generated in PearsonAccess and is
required for students to access Session 2
• There is only one sealed section, which is accessed during
Session 2 of testing
• There is one seal code included on the PDF within the Session
Details page, and all students within a session will use the same
seal code for Session 2
• Students will need to be resumed after exiting Session 1 before
they are able to log back in and enter the seal code for Session
• Test administrators will need to ensure students work in the
correct session
Seal codes
Available in PearsonAccess under Authorizations on the Session
Details screen
Seal Codes
FCAT 2.0 Tests - Seal Code
• The Session 2 Seal Code screen includes a stop sign and a place to enter the
seal code
• Test administrators should not post the seal code until instructed to do so in
the script in Session 2
TestNav FCAT 2.0 Tests - Seal Code
• In Session 1, students will only be able to click “Next Section” from the item
review screen
• TestNav will show 4 sections of the test with answered/unanswered
 Section 1 is the Welcome screen/Testing Rules Acknowledgment/test group
code section for Session 1
 Section 2 contains questions for Session 1
 Section 3 is the test group code for Session 2
 Section 4 contains questions for Session 2
Demo accessing Seal Codes
Session Roster
• You may print a Session Roster for a list of the
students tested in each session
• This roster may be used to view and verify student
data and to collect the required administration
• An Excel version of the session roster that users can
sort and filter will also be available beginning
Spring 2014
Session Roster
Demo printing Session Roster
Starting sessions
A test session must be started in PearsonAccess before
students in the session can log in and begin taking the test
It is recommended that a session be started no earlier than
the day before the test session is scheduled to begin
Monitoring session status
After a session begins, you can monitor the real-time status of
The student has not started the test.
The student has logged in and started the test.
The student has exited the test but has not submitted his or her
answers. (The student cannot resume the test unless authorized by the
school assessment coordinator or the test administrator, if applicable.)
The student has been authorized to resume the test.
The student has been authorized to resume the test and any responses
saved locally will be uploaded.
The student’s submitted test data have been processed.
Marked Complete
The student has exited the test and will not resume the same test. The
test has been submitted for scoring.
Click the Marked Complete icon to view the reason why the test was
marked complete.
FCAT 2.0 Tests – End of Session 1
Follow this sequence for FCAT 2.0 two-session tests:
1. At the end of Session 1, students will exit the test on
the Seal Code screen.
2. Students will remain in the same session in
PearsonAccess and must be resumed for Session 2.
3. For Session 2, give students the same authorization
tickets and the seal code to sign back into the test
(The only exception is if students are moved to a
make-up session in PearsonAccess).
4. Students submit their test at the end of Session 2.
Stopping sessions
After all students have completed the test and submitted their
responses, stop the session
Before stopping the session, make sure that:
• All students in Ready status have been removed from the session.
• All students in the session are in Completed or Marked Complete
• If students are in Active, Exited, or Resumed status, manually mark
those tests complete. If a test should not be scored, it must be
invalidated once it is marked complete.
Demo starting, monitoring &
stopping sessions
Who to contact with questions?
Pearson Customer Support:
1-877-847-3043 or [email protected]
Monday thru Friday, 7:00 am - 8:30 pm (Eastern Time)
Your District Assessment Coordinator

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