Background Materials on the SREB Electronic Campus

Report
Electronic Campus
Process & Procedures
April 22, 2013
Southern Regional Education Board
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Created in 1948 by Southern governors and legislators who
recognized the link between education and economic vitality.
Works with 16 member states to improve public education at
every level, from pre-K through Ph.D.
The nation’s first regional interstate compact for education
SREB is a nonprofit, nonpartisan organization headquartered in
Atlanta.
Member states are Alabama, Arkansas, Delaware, Florida,
Georgia, Kentucky, Louisiana, Maryland, Mississippi, North
Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia
and West Virginia.
SREB’s work is funded by member appropriations and by grants
and contracts from foundations and local, state and federal
agencies.
Participation in Electronic Campus related initiatives is free to
institutions and students.
Student Access Programs & Services
 Regional Contract Program for
Health Professions (RCP)
 Academic Common Market (ACM)
 Electronic Campus.org (EC)
 SREB’s Electronic Campus Regional
Reciprocity Agreement (SECRRA)
 TheAdultLearner.org
States and Students Save Money
Regional Contract Program for Health
Professions
Academic Common Market
Regional Contract Program
“The Regional Contract-for-Services
Program was one of SREB’s first
good ideas. It was a good idea 50
years ago, and it is a good idea
today, because it is a win-win
situation for students, colleges,
universities and states.”
Regional Contract Program (RCP)
 Developed in 1948
 One of the foundation programs of SREB
 Dentistry
 Optometry
 Osteopathic Medicine
 Podiatry
 Veterinary Medicine
Regional Contract Program
State Agency certifies
student
Student is admitted to institution
and enrolls at institution
Institution awards RCP
classification to student & invoices
SREB
SREB issues invoice to state
agency
SREB issues
payment to
institution
State agency verifies students on
invoice have been certified and
issues payment to SREB
Academic Common Market
Academic Common Market (ACM)
Student is admitted to the program
and enrolls at institution
State agency (ACM State
Coordinator) certifies
student
Institution awards ACM
classification to student and outof-state tuition is waived
Electronic Campus (EC)
What is Reciprocity?
SREB’s Electronic Campus Regional
Reciprocity Agreement (SECRRA)
SECRRA applies only to those programs that
do not trigger physical presence as defined by
the state and in the Electronic Campus.
SECRRA information can be downloaded at
http://ide.sreb.org/FederalRegulations.aspx
Electronic Campus (EC)
Electronic Campus (EC)
 How does an institution participate in
the Electronic Campus?
The institution must be regionally
accredited, not-for-profit and charted in
one of the 16 SREB states. Each
institution appoints an Electronic Campus
Institutional Coordinator, who serves as
the central point of contact for all activities
associated with managing the Electronic
Campus website.
Electronic Campus (EC)
What is the Approval Process?
 Course/Program Nomination Form completed by
Electronic Campus Institutional Coordinator listing
courses and programs to be included on approved by
the Electronic Campus State Coordinator…..
Electronic Campus (EC)
What is the Approval Process?
Electronic Campus (EC)
What is the Transitional Page?
The Transitional Page resides on the institution’s
server and greets students when they transfer from
EC to the college’s or university's website. This page
must contain some mention of the Electronic
Campus. It can be text, link, or logo and located
anywhere on the page. In order to effectively brand
and promote the site, we ask that all wording now
refer to the Electronic Campus, or the Southern
Regional Education Board’s Electronic Campus, or
SREB's Electronic Campus. Please remove all
references to SREC, Electronic Campus of the SREB.
Electronic Campus Institution Data
Entry (IDE)
http://ide.sreb.org/
New User?
New User Request For Access
Log-In
IDE Landing Page
CDE Landing Page
Course Entry
CDE Help Page
Includes Field Requirements and Character Limits
Course Filter
Couse Filter Results
Course Review
Course Edit – Add/Edit
Course Archive
Course Archive
PDE Landing Page
Program Entry
PDE Help Page
Includes Field Requirements and Character Limits
Program Filter
Program Filter Results
Program Review
Program Edit
Program Archive
Program Archive
Electronic Campus (EC)
Excel file “feed” information
http://ide.sreb.org/guidelines/AdminGuidelines.aspx
Excel file “feed” information
First row of document is sample
Excel Spreadsheet Tab Explanation
Tabs 1-8
Excel Spreadsheet Tab Explanation
Tabs 9-12
Things to Remember
 Field requirements can be found by clicking
on Field Title
 Look for Wally
 Text fields require text
 Spaces count as characters
 Excel file field requirements are the same
as web-entry requirements
 [email protected]
Electronic Campus
The Approval Process
April 24, 2013
Electronic Campus (EC)
 How does an institution participate in
the Electronic Campus?
The institution must be regionally
accredited, not-for-profit and charted in
one of the 16 SREB states. Each
institution appoints an Electronic Campus
Institutional Coordinator, who serves as
the central point of contact for all activities
associated with managing the Electronic
Campus website.
Electronic Campus (EC)
Overview of the Approval Process
Approval Process:
Institutional Coordinator
 Completes course and program nomination
forms
 Verifies institution meets Principles of Good
Practice and Common Standards
 Forwards forms to Institution Certifying
Officer
 Submits list of authorized states to EC Staff
 After notification from EC State Coordinator
of approval enters course and program
information
Approval Process:
Institutional Certifying Officer
 Verifies institution meets Principles of
Good Practice and Common Standards
 Confirms institution’s participation in
Electronic Campus and SECRRA
 Verifies (or provides) list of authorized
states
 Forwards forms to EC State Coordinator
Approval Process:
State Coordinator
 Verifies institution meets Principles of
Good Practice and Common Standards
 Confirms institution’s participation in
Electronic Campus (and SECRRA)
 Verifies institution is authorized to offer
courses and programs listed and in the
distance learning format
 Forwards forms to EC staff and notifies
institutional coordinator of approval or
adjustments needed
Approval Process: EC Staff
 Verifies institution is regionally accredited,
not for profit and chartered in SREB state
 Reviews course and program entry to
ensure —
 fields are complete
 accurate
 and matches information on institution
website
 Verifies course and program have been
approved by State Coordinator
 Verifies institution Transitional Page is
complete
Approval Documents
Course Approval Form
Program Approval Form
Electronic Campus (EC)
What is the Transitional Page?
 Resides on the institution’s server
 Greets students from EC to institution's website.
 Contains some mention of the Electronic
Campus.
 It can be text, link, or logo
 located anywhere on the page.
 Refers to the Electronic Campus, or the Southern
Regional Education Board’s Electronic Campus,
or SREB's Electronic Campus.
 Please remove all references to SREC, Electronic
Campus of the SREB.
Electronic Campus (EC)
What is Reciprocity?
SREB’s Electronic Campus Regional
Reciprocity Agreement (SECRRA)
SECRRA applies only to those programs that
do not trigger physical presence as defined by
the state and in the Electronic Campus.
SECRRA information can be downloaded at
http://ide.sreb.org/FederalRegulations.aspx
SREB’s Electronic Campus
Regional Reciprocity Agreement
 Participating states
 Arkansas, Delaware, Georgia,
Kentucky, Louisiana, Maryland (July
1, 2013), Mississippi, North Carolina,
Oklahoma, South Carolina,
Tennessee, Texas, Virginia and West
Virginia.
 Non-participating states
 Alabama and Florida
Electronic Campus & SECRRA
 The state authorization list for the
institution should be sent to
[email protected]
 The program and course authorization
information should be added to the
course and program fields if it is
different from institution (clinical,
internship, physical presence)
Electronic Campus & SECRRA
 Field Name: On-Campus Requirements
 Note any on-campus attendance requirement especially
for Blended/Hybrid programs. It is critical to list any
activity that would trigger the student state's physical
presence authorization such as an internship, student
teaching or clinical requirement.
 Field Name: Other Information
 List any items or issues related to State Authorization that
will affect a student enrolling in this program. Include any
other considerations that would be instructive or helpful
to a student in determining whether to enroll in this
program. If an exam proctor is necessary, list the
requirement. If your institution offers credit by
examination or additional forms of prior learning
assessment, note this information here.
Electronic Campus & SECRRA
Transitional Page Update
Effective January 1, 2013
 Two new transitional page
requirements
 A link to the institution’s Student
Complaint Resolution procedure
information
 A link to the institution page
regarding on State Authorization
SECRRA Documents
State Authorization at the
National Level (SARA)
State Authorization Reciprocity Agreement
 Nation-wide reciprocity via reciprocity
between Regional Compacts
 SREB, WICHE, MHEC, NEBHE
 Administered through regionals
 Each has own process
 Comparable and comparative
 3-4 years away
Reciprocity Information
http://ide.sreb.org/FederalRegulations.aspx
How Can SREB Help?
Technical help: [email protected]
or
[email protected]
404-875-9211 x219
Include your contact information
and name of institution

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