Western Regional Storage Trust (WEST) Overview and Current Status Image courtesy of the Bancroft Library, University of California, Berkeley “Heading WEST: Toward a Western Regional Storage Repository” • Planning Grant from the Andrew W. Mellon Foundation to the University of California Libraries • Period of Award: October 1, 2009 – June 30, 2010 • Principal Investigators: – Daniel Greenstein, Vice Provost, Academic Programs, Planning, and Coordination, UC Office of the President – Brian E. C. Schottlaender, Audrey Geisel University Librarian, UC San Diego • Project website: http://www.cdlib.org/services/collections/sharedprint/initiatives.html WEST Overview February 2010 2 Project Overview Project goal Develop a shared retrospective journals repository among research libraries in the Western Region of the United States Planning grant objectives • Design business model, including operating plan, governance, and financial model • Develop selection criteria incorporating risk management principles • Establish standards for low-level validation and disclosure of holdings WEST Overview February 2010 3 Invited Participants • • • • • • • • • • • • • • • • • Arizona State University California Institute of Technology California State University* Getty Library Greater Western Library Alliance (GWLA) Huntington Library Occidental College Orbis-Cascade Alliance Oregon State University SCELC Stanford University University of Arizona University of California University of Oregon University of Southern California* University of Washington Washington State University * Not yet participating WEST Overview February 2010 4 Steering Committee • • • • • • • • Brian Schottlaender (Chair) Ivy Anderson Deborah Carver John Helmer Tom Leonard Gary Strong Betsy Wilson Lizanne Payne UC San Diego UC California Digital Library University of Oregon Orbis-Cascade Alliance UC Berkeley UC Los Angeles University of Washington WEST Project Consultant Planning and Coordinating Team • Ivy Anderson (CDL), Lizanne Payne (Consultant), Sherrie Schmidt (ASU), Brian Schottlaender (UCSD), Emily Stambaugh (CDL) WEST Overview February 2010 5 Advisory Committee • • • • • Anne Kenney James Michalko Bernie Reilly Roger Schonfeld Abby Smith-Rumsey WEST Overview Cornell University RLG Programs Center for Research Libraries Ithaka Independent Consultant February 2010 6 Project Timetable • • • • • Planning phase: October – December 2009 – Communicate with potential participants – Develop background documents for participant review Meeting 1: January 2010 – Explore risk management and validation standards – Select preferred business model(s) – Identify work teams to develop further details Design Phase: February – May 2010 – Refine the business model(s) and develop selection criteria – Analyze print holdings across participating institutions Meeting 2: early June 2010 – Select final business model – Approve policies and standards embodied in MOU – Endorse initial title list for archiving Final Report: June 30, 2010 WEST Overview February 2010 7 Participant Discussions • Calls to potential WEST participants during November and December 2009 to learn institutional goals and priorities, operational considerations • Nearly-universal comment: NEED MORE SPACE ASAP • Many libraries have not significantly drawn down print journal volumes even for JSTOR – Deterrents include: cost, other priorities, concerns about access and validation • Other concerns: – May be harder to justify financial support for archiving widelyavailable digital materials – May be difficult to afford significant validation – May need to consider deduping storage facilities WEST Overview February 2010 8 Discussions and thinking so far Structure of Proposed WEST Business Models Operating Plan (how it works) Selection Validation WEST Overview Location Disclosure Administrative Plan (how it is managed) Access February 2010 Ownership Retention Financial Support Org Structure 10 Operational Considerations • Print and electronic? • Widely held even if print-only? • High uniqueness? • How important? • Volume, issue, page, none • Defined term or permanent Selection Validation and Retention Disclosure and Access Archive Location • Archive status? • Access services? WEST Overview • Storage facility? • Library-based? February 2010 11 Areas of Preference (based on initial discussions and January meeting) • Widely-available in electronic form • Validation = Yes • But how much… • Mixed views on retention Selection Validation and retention Disclosure and Access Archive Location • WorldCat • RAPID • Hybrid (storage facilities and library-based Based on initial conversations with potential WEST participants (Fall 2009) WEST Overview February 2010 12 Possible Business Model 1: Multiple Storage Facilities WEST Governance: Federation or Consortium Selection Fees Compensation University of California RLFs? Arizona State University Storage Facility? Services Other WEST Participants Stanford University Storage Facility? January 7-8, 2010 WEST Planning Meeting 13 Possible Business Model 2: Storage Facilities and Library-Based Agreements WEST Governance: Consortium Selection University of California RLFs? Orbis-Cascade Alliance DPR? Arizona State University Storage Facility? GWLA Distributed Print Program? Stanford University Storage Facility? Others? WEST Planning Meeting Fees Compensation January 7-8, 2010 Services Other WEST Participants 14 Working Groups Established 1. Selection and validation •Priorities •Collection analysis 2. Access and delivery •Policies •Systems 3. Holdings Disclosure •Policies •Standards •Systems 4. Business Models and Organizational Structure •MOU •Governance •Costs and compensation WEST Overview February 2010 15 Next Steps Organize working groups (in process – can still add members) Design Phase: February – May 2010 • • • Refine the business model(s) Develop selection and validation criteria Analyze print holdings across participating institutions Meeting 2: early June 2010 • • • Select final business model Approve policies and standards embodied in MOU Endorse initial title list for archiving (Future Plans: Seek Implementation Grant?) WEST Overview February 2010 16 Questions?