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Executive Order No. 80, s. 2012 – “Directing the Adoption of a Performance-Based
Incentive System for Government Employees”
What existing incentive system do we have
now?
- No distinction between the NPAs and PAs
- Everybody is rewarded/Across-the-board bonus
- Reward becomes a disincentive for good
performers or PERFORMING ASSETS (PAs)
- Culture of mediocrity is being propagated
Executive Order No. 80, s. 2012
Need to come up with a fair incentive system:
/ Rationalize
the current incentive system
/Strengthen performance monitoring and
appraisal system based on existing systems
like the OPIF, Strategic Performance
Management System of CSC, and the RBPMS
/ Improve service delivery by the
bureaucracy by linking personnel
incentives to the bureau or delivery
unit’s performance
Executive Order No. 80, s. 2012
1. Productivity Enhancement Incentive
• P5,000 across-the-board
2. Perfomance-Based Bonus (PBB)
• Top-up Bonus for personnel of bureaus
or delivery units based on their
contribution to the accomplishment of
their Department’s overall targets and
commitments
Executive Order No. 80, s. 2012
Strategies in Adopting the PBB
•Flexibility shall be given to heads of departments
to suit the PBB system to the nature of their
operations
•Adoption of a communications strategy and
publication of performance targets and
accomplishments in the website to ensure
transparency and accountability
Executive Order No. 80, s. 2012
Criteria and Conditions to Qualify for PBB
Achieved at least 90% of MFO targets and Priority Program
targets agreed with the President under the five (5) Key
Result Areas of EO 43;
Meet 2 to 3 good governance conditions/ requirements set by
the AO 25 Task Force annually under the performance
drivers of the RBPMS;
a. Financial stewardship - mandatory posting of budget reports (Agency
Transparency Seal); posting of all invitations to bid and awarded contracts
in the PHILGEPS; and liquidation of all cash advances for the year within
the reglementary period
b. Internal process efficiency - establishment of a Citizen’s Charter or its
equivalent
Bureaus within the Department meeting above conditions are
forced ranked and their respective personnel.
Executive Order No. 80, s. 2012
Performance Categories
1. Department Secretaries shall rank the bureaus or delivery
units, including attached agencies, according to their
performance following a normal distribution curve.
Bureaus/Delivery Units
Distribution
Rating
10%
Best
25%
Better
50%
Good
15%
Poor
Executive Order No. 80, s. 2012
Performance Categories
2. For 2012, the Bureau Heads shall rate employees using their
respective Performance Appraisal Systems
Personnel within the
Bureaus/Delivery Units
Distribution
10%
25%
Rating
Best
Better
65%
Good
Executive Order No. 80, s. 2012
PBB Distribution
No PBB for
“POOR”
bureaus that
did not meet
90% of
targets
(Remaining
15% of
ranked
bureaus)
PBB for “GOOD”
bureaus (Next
50% of ranked
bureaus)
P5,000
P5,000
PBB for
“BETTER”
bureaus
(Next 25% of
ranked bureaus)
P35,000
P25,000
P15,000
PBB for “BEST”
bureaus
(Top 10% of
ranked bureaus)
(max)
PBB
P5,000
PEI
(max)
(max)
P5,000
No PBB for Bureaus whose accomplishment is less than 90% of targets
9
PBB Rates of Incentives
Bureau
Category
Individual Category
Best
Performer
Better
Performer
Good
Performer
Best Bureau
35,000
20,000
10,000
Better
Bureau
25,000
13,500
7,000
Good
Bureau
15,000
10,000
5,000
Executive Order No. 80, s. 2012
Coverage
All Departments/Agencies, other Offices of the
National Government, State Universities and
Colleges (SUCs), and Government-Owned orControlled Corporations (GOCCs) are covered.
The Governance Commission on GOCCs (GCG) is
encouraged to adopt the policies and principles in
the EO and issue guidelines for GOCCs covered
under RA 10149, pending formulation of a
compensation system for GOCCs.
Executive Order No. 80, s. 2012
Funding for PBB
The PEI and PBB top-up bonus shall be sourced
from the Miscellaneous Personnel Benefits Fund
(MPBF)
For GOCCs, the same shall be sourced from their
corporate funds
Executive Order No. 80, s. 2012
2012 Implementation Schedule
Executive Briefings/
Orientations
Cascading Workshops
with Agencies
Consultation/ Coaching of
Agencies
(July 2012)
(July 2012)
(July 2012)
Submission of
Accomplishment Reports
Review/Approval of
Agency Performance
Targets
Submission of Cascaded
Performance Targets
(1st week of December
2012)
Evaluation of
Performance
(2nd week of December
2012)
(September 2012)
Grant of Bonus
(4th
week of December
2012)
Executive Order No. 80, s. 2012
(August 2012)
Phases of PBB Implementation
FY 2014
FY 2015
FY 2013
3rd-4th Q
2012
2nd to 3rd
Q 2012
Institutionalization
Stabilization
Refinement &
Harmonization
Pilot implementation
Setting the preconditions
Executive Order No. 80, s. 2012
Executive Order No. 80, s. 2012
MEMO CIRCULAR NO. 2012-05 DATED
JANUARY 14, 2013…….1/8
• GUIDELINES TO CLARIFY THE ELIGIBILITY AND
RANKING OF PERSONNEL IN LINE WITH THE
GRANT OF PERFORMANCE-BASED BONUS FOR
FY 2012…
a) The personnel are still in the service as of
November 30, 2012 and have rendered at
least four (4) months of service as of said
date;
GUIDELINES…..
2/8
b) Employees belonging to the 1st & 2nd levels
should receive a rating of at least
“SATISFACTORY” under the CSC-approved
Performance Appraisal System (PAS);
c) Officials at the 3rd level should receive a rating of
at least “VERY SATISFACTORY” under the Career
Executive Service Performance Evaluation System
(CESPES). Payment of the PBB to them shall be
based on the results of the CESPES;
GUIDELINES…
3/8
d) Other Officials not covered by the CESPES
should receive a rating of at least
“SATISFACTORY” under the existing
Performance Appraisal System of the
Department/Agency;
e) The contractual and casual personnel who
may be entitled to the PBB shall be those
whose compensation are charged to the lump
sum appropriation under Personal Services;
GUIDELINES…..
4/8
• …or those occupying positions in the DBMapproved contractual staffing pattern of
agencies concerned. They may be included in
the ranking along with the regular personnel;
f) Personnel on detail to another government
agency for three (3) months or more as of
November 30, 2012 shall be included in the
ranking of employees in the recipient agency
which rated his/her performance;
GUIDELINES…. 5/8
g) Personnel on scholarship may be included in
the ranking, provided they qualify based on
the performance criteria established by the
Performance Management Group (PMG) and
approved by the Agency Head;
h) The PBB of employees on part-time basis shall
be pro-rated corresponding to the services
rendered;
GUIDELINES…
i)
6/8
Personnel found guilty of administrative and/or
criminal cases filed against them and METED
PENALTY IN FY 2012 shall not be entitled to the FY
2012 PBB. If the penalty meted out is only a
REPRIMAND, such penalty shall not cause the
disqualification to the PBB;
j) The Office of the Secretary (OSEC) in a Department
or an equivalent unit in a Department-level
agencies shall be considered as one (1) delivery
unit to include the OSEC itself and ….
GUIDELINES…
7/8
….all the Offices of the Department
Undersecretaries and Assistant Secretaries.
All officials and employees within OSEC shall
be ranked accordingly;
k) The Third Level officials within the
bureaus/offices/delivery units (such as the
Bureau Directors and Assistant Directors) may
be ranked in either of two (2) ways, ……
GUIDELINES…..
8/8
….SUBJECT TO THE RECOMMENDATION OF THE
PERFORMANCE MANAGEMENT GROUP
(PMG) and approval of the Agency Head:
k.1 Include said officials in the ranking of
personnel within each bureau/ office
/delivery unit; or
k.2 Include said officials in the ranking of
personnel within OSEC.
OTHER REQUIREMENTS
1. For proper review, attached agencies/offices are
reminded to submit their PBB compliance
requirements to their respective MOTHER
DEPARTMENTS, which shall in turn consolidate and
submit said reports to their respective Budget &
Management Bureau, DBM.
2. To facilitate validation of the PhilGeps posting,
Departments/Agencies are requested to indicate the
Reference Number of the Invitations to Bid and the
Project Title consistent with the number and title
posted in the PhilGeps.
Other requirements.. CITIZEN’S
CHARTER…1/3
3.To facilitate the validation of Citizen’s Charter,
Departments/Agencies should ensure
compliance with Section 6 of the Anti-Red
Tape Act of 2007 and Rule IV of its
Implementing Rules and Regulations:
a) The service standards known as the
Citizen’s Charter enumerating the following
was established:
CITIZEN’S CHARTER ….2/3
i. Vision and Mission of the Agency
ii. Frontline services offered
iii. Step-by-step procedure in availing of
frontline services
iv. Employee responsible for each step
v. Time needed to complete the procedure
vi. Amount of fees (for a collecting agency)
vii. Required documents
viii. Procedure for filing complaints
CITIZEN’S CHARTER…3/3
b) The Citizen’s Charter is posted as information
billboards in all the service offices of the
department/agency that deliver frontline services.
c) The Citizen’s Charter is positioned at the main
entrance of the office or at the most conspicuous
place of all the said service offices.
d) The Citizen’s Charter is published, written either in
English, Filipino, or in local dialect.
THANK YOU SO MUCH FOR LISTENING
• HOPE YOU BELONG TO THE BEST
DEPARTMENT/ BUREAU/ DELIVERY UNIT…
• GOOD LUCK! ! !
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012
December 20, 2012
PURPOSE:
To provide participating agencies
and LGUs with policy guidelines,
processes, responsibilities and
timelines in the bottom-up
budgeting approach to be applied
in the preparation of the FY 2014
National Expenditure Program
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
DEFINITION:
An approach to preparing the budget
proposal of agencies, taking into
consideration the development needs of
poor cities / municipalities as identified
in their respective local poverty reduction
action plans that shall be formulated with
strong participation of basic sectors and
civil society organizations.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
KEY PLAYERS:
LGU LCE
Local Poverty Reduction Action Team
Local Sanggunian
Civil Society/Basic Sector Organizations
Regional Poverty Reduction Action Team
Regional Offices of Participating NGAs
National Bottom-Up Poverty Reduction Team
Agency Central Offices
HDPRC
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
PARTICIPATING AGENCIES:
DA, DAR, DEPED, DOE, DENR, DOH, DILG,
DSWD, DOLE, DOT, DTI, TESDA and NEA
COORDINATION & OVERSIGHT AGENCIES:
DBM, DILG, DSWD, NAPC and NEDA
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
The Regional Poverty Reduction Action Team:
Chair
: DILG Regional Director
Vice-Chair : DBM Regional Director
Members
: -Regional Directors of DA, DAR,
DENR, DOH, DEPED, DOLE,
DSWD, DTI, DOT, TESDA & NEDA
-Representatives of DOE & NEA
-A CSO Representative per province
as identified by NAPC
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
The Local Poverty Reduction Action Team:
Chair
Co-Chair
Members
: Local Chief Executive
: A CSO Representative
: Representatives from:
Non-government - 50% of total number
Government
- 50%
-------100%
Notes: At least 40% of total number shall be women.
CSO representative must be resident of the
city/municipality
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
Local Poverty Reduction Action Team Members:
Government
Chairperson of Committee
on Appropriations- Local
Sanggunian
All Local Government
Department Heads
Representatives from NGAs
such as DSWD Municipal
Links, C/MLGOO, School
District Supervisor, Agency
Regional Offices
Non-Government
Pantawid Pamilya Parent-Leader
Leader from DOH organized
community health teams
Leader of PTA,

women’s group,

basic sector organizations

grassroots organizations
CSO accredited by the LGU
CSO accredited by any NGA
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
Coverage
CY 2013
CY 2014
Nationwide
CAR
609 LGUs
37 LGUs
1,233 LGUs
54 LGUs
 From 609 LGUs to 1,233 LGUs
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
selected based on the:
 Poverty incidence of at least 20% & poor
population of at least 5000 individuals based on
the 2009 Small Area Estimates (NSCB) and 2010
census data
 high economic potential areas
 exposure to high geo-hazard risk such as floods
and landslides as identified by MGB
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
38
Abra (18)
Bangued, Boliney, Bucay, Bucloc,
Daguioman, Dolores, La Paz, Lacub,
Lagangilang, Licuan-Baay, Luba,
Malibcong, Pidigan, Pilar, Sallapadan,
San Juan, Tayum, Tubo
Baguio City (1)
Apayao (4)
Conner, Luna, Kabugao, Pudtol
Benguet (9)
Atok, Bakun, Buguias, Kabayan,
Kapangan, Kibungan, Mankayan, Tuba,
Tublay
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
Kalinga (7)
Balbalan, Lubuagan, Pasil,
Pinukpuk, Tabuk City, Tanudan,
Tinglayan
Ifugao (9)
Aguinaldo, Alfonso Lista(Potia),
Asipulo, Banaue, Hingyon,
Hungduan, Lamut, Mayoyao
Mt. Province Bauko, Bontoc, Paracelis,
(6)
Sadanga, Sagada, Tadian
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING
PROCEDURES:
1. Preparation for poverty reduction planning and budgeting
NAPC & DILG organize capacity building activities on constructive
engagement & participatory planning & budgeting for CSOs &
LGUs in coordination with RPRATS:
Conduct of city/municipal Civil Society Assemblies
 CSOs to identify and agree on a set of priority
poverty reduction projects and measures that
reflect grassroots community issues and demands,
which they will advocate for inclusion in the
LPRAP.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING
PROCEDURES:
1. Preparation for poverty reduction planning and budgeting
Selection of LPRAT co-chairperson & CSO signatories of the LPRAP
 Elected CSO representatives will elect among themselves the cochair of the LPRAT & the three representatives who will sign the
LPRAP that must include:



A Pantawid Pamilya parent leader (if the LGU has no PP beneficiaries, a Parent
Teacher Association representative can serve as alternative);
A representative from a basic sector organization or cooperative
(farmers & landless rural workers, artisanal fisherfolk, formal labor & migrant
workers, workers in the informal sector, indigenous peoples & cultural
communities, women, persons with disabilities, senior citizens, victims
of calamities & disasters, youth & students, children, or urban poor
A third CSO representative who is a member of the city or
municipal local development council
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING
PROCEDURES:
1. Preparation for poverty reduction planning and budgeting
Updating of & validation of relevant economic & social data
 LGUs to consolidate & update relevant information, statistics,
and sex-disaggregated data for poverty reduction planning
Sources of Data: Community-Based Monitoring System (CBMS), Field
Health Service Information System (FHSIS), Socio-Economic Profile,
Social Protection & Dev’t Report, Operation Timbang Data, School
Improvement Plans, administrative records of NGAs, National
Household Targeting System; Participatory Situational
Analysis Result (for Kalahi-CIDDS areas), & data from
electric cooperatives on sitio & household electrification
projects, etc.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING
PROCEDURES:
2. Conduct of LPRAP Workshop
Conducted to formulate a Local Poverty Reduction Action Plan
(LPRAP);
 taking into account relevant sections of the Comprehensive
Development Plan (CDP), Comprehensive Land Use Plan (CLUP),
Executive Legislative Agenda (ELA), & the Annual Investment
Program (AIP)
 With active participation of CSOs, BSOs & other
non-government stakeholders
 With technical assistance from the RPRAT
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING
PROCEDURES:
2. Conduct of LPRAP Workshop
The LPRAP shall identify the poverty reduction strategy to be
undertaken by the LGU and other stakeholders
 through a vote among its members
 using clear criteria and a transparent & participatory process
 incorporating good governance, gender mainstreaming
and climate change mitigation/adaptation
strategies
 using the format in Annex B
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING
PROCEDURES:
All Poverty Reduction Projects must contribute to the following
national government priorities:
 Provision of Basic Social Services & Attainment of the
Millenium Development Goals, including poverty reduction;
 Hunger Mitigation and Elimination;
 Job Generation & Inclusive Local Economic Development; and
 Climate Change Adaptation/Mitigation and Disaster
Preparedness.
o Localities that experience a high prevalence of hunger shall
include hunger mitigation/elimination programs
o Localities that are situated in geohazard areas shall include
disaster risk reduction/climate change adaptation
programs
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
Department of -Farm to Market Roads
-Small Irrigation Projects
Agriculture
-Communal Irrigation Systems
-National Rice Program
-National Corn Program
-National High Value Crops Program
-National Fisheries Program
-Promotion and development of organic
production (More info to be provided by DA-CAR)
Department of Communal Irrigation Systems, Roads,
Agrarian
Bridges, School Buildings, Day Care Centers,
Reform
Flood Control Projects (More info to be given
by DAR CAR)
DOE
Household Electrification Program (HEP)
NEA
On Grid-Sitio Electrification Program
(SEP)
• Basic Education Facilities
-Repair/Rehabilitation of classrooms
-Construction of Water and Sanitation
Facilities
• Gulayan sa Paaralan
• Innovative programs to promote access to
Education
National Greening Program
(More info to be provided by DENR-CAR)
DepEd
DENR
DOH
• Epidemiology & Disease Surveillance
• Maternal neonatal, child health and nutrition
(MNCHN)
• Community Health Team (CHT) mobilization
• Infectious Diseases
• Health Emergency Management
• Doctors to the Barrios
• RNheals
• Rural Health Training & Placement Program
• Health Facilities Enhancement Program
• Geographically Isolated and Disadvantaged
Areas
• Others (Vitamins, Vaccines, Complete Treatment
Pack)
DILG
Provision for Potable Water Supply
(More info to be provided by DILG-CAR)
DSWD
• Kapit-Bisig Laban sa Kahirapan –
Comprehensive and Integrated Delivery of
Social Service (KALAHI-CIDSS) Project
• Sustainable Livelihood Program
• Social Pension for Indigent Senior Citizens
• Supplementary Feeding Program
• Core Shelter Assistance Program
• Child and Youth Welfare Program
• Women Welfare Program
• Program for Persons with Disabilities
• Family Welfare Program
DTI
• Shared Service Facility (SSF)
• One Town One Product (OTOP) Stores – Ang
Tindahang Pinoy
• Bamboo Development Project
• Philippine Traceability for Revitalized
Agricultural Competitiveness Enhancement
(P-Trace) Project
• Production Innovation Program (PIP)
• Rural Microenterprise Promotion Program
(RuMEPP)
• Business Permit and Licensing Systems
(BPLS)
DOT
TESDA
Local Tourism Development Projects
(More info to be provided by DOT-CAR)
• Tech-Voc Training
• Community-Based Training
(More info to be provided by TESDA-CAR)
Projects NOT to be proposed as BuB Projects:
o Expansion of Pantawid Pamilya Program beneficiaries (since identification
o
o
o
o
thereof is done thru NHTS);
Housing projects (due to substantial cost requirement);
Major flood control projects (due to huge cost requirement);
Vaccination program (since universal coverage is already provided by DOH & PHIC);
National Health Insurance Program (since coverage for indigents is already
provided by PHIC);
o Projects related to law enforcement, fire protection and jail
management (not poverty reduction projects);
o Construction of city/municipal hall & other multi-purpose buildings,
procurement of furniture and fixtures (not poverty reduction projects);
o Construction of new schools buildings and classrooms, and teacher
deployment (already provided in the FY 2013 National Budget);
o Purchase of motor vehicles (i.e. ambulances, trucks, fire trucks); and
o International trainings/scholarships.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
In identifying priority poverty reduction projects:
LGUs must allocate 80% of their budget cap for projects which
are already being undertaken by partner NGAs (Based on Menu
of Projects – Annex C of JMC No. 3, s. 2012)
The remaining 20% of their budget cap may be allocated for new
programs proposed by the LPRAT (Based on national
government priorities - 5.2.8 of JMC No. 3, s. 2012)
Funding shall not exceed the cap set for each city or municipality
(Annex A of JMC No. 3, s. 2012)
Lists of priority projects which exceed the cap set for the LGU
will no longer be entertained by the participating NGAs and
the HDPRC
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING
PROCEDURES:
3. Endorsement of CSOs



A Pantawid Pamilya parent leader
A representative from a basic sector organization
or cooperative
A CSO representative who is a member of the city
or municipal local development council
all three must sign and endorse the list of priority
projects
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING
PROCEDURES:
4. Adoption of priority projects by the Sanggunian
Sanggunian must also adopt the list of priority
projects before it is submitted to the national
government;
Through the issuance of a Sanggunian Resolution
using the prescribed format (Annex D);
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
5. Submission of the List of Priority Poverty Reduction Projects
Submit to:
the Department of the Interior and Local
Government (DILG) Regional Office – CAR
not later than February 15, 2013
both printed (hard copy) and electronic
copies (through e-mail)
The list of priority projects must be in both
PDF and word/excel formats
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
5. Submission of the List of Priority Poverty Reduction Projects
e-mail address of DILG-CAR:
[email protected]
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
5. Submission of the List of Priority Poverty Reduction Projects
The submission should include:
 Cover letter signed by the LCE
 List of Priority Projects (Annex B1 of JMC 3, s. 2012 & with all
pages signed by the 3 CSO representatives)
 Project Brief for each proposed project (Annex B2 of JMC 3,
s. 2012 & with all pages signed by the 3 CSO representatives)
 Copy of Sanggunian Resolution approving the List of
Priority Poverty Reduction projects.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
6. Consolidation of the List of Priority Poverty Reduction
Projects by Region
to be consolidated by DILG Regional Office – CAR
DILG-CAR will provide consolidated list to
RPRATS and NAPC
the list with copies of original submission and
attachments must be submitted to NAPC on or
before March 1, 2013
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
7. Validation and Review of Priority Poverty Reduction
Projects by the RPRAT
DILG Regional Director shall convene RPRAT to
review and validate proposed projects
Where agencies do not have existing
programs/projects that would cater to proposed
projects, RPRAT shall make recommendations to
ACOs and HDPRC re: creation of new programs
under such agencies to address demands
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
9. Provision of Counterpart Funds
LGUs must provide the following cash counterpart
for each BuB Project, except for FMR projects:
LGU Class
Highly urbanized cities
30% of project cost
All other cities
20% of project cost
1st to 3rd class municipalities
15% of project cost
4th to 6th class municipalities
5% of project cost
LGUs will be required to provide a 10%
counterpart for FMR projects.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
9. Provision of Counterpart Funds
The LGU counterpart must be sourced from LGU
funds.
This shall be formalized and included in their FY
2014 AIP and Annual Budget.
Funding from NGAs/GOCCs shall not be released if
the LGU counterparts have not been provided in
the Appropriation Ordinance authorizing the
Annual Budget for FY 2014.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
10. Project Implementation
 LGUs that meet the following requirements can implement their BuB
Projects in 2014:
Recipients of the DILG’s Seal of Good Housekeeping based on the
2013 Assessment;
Made substantial progress in implementing their Public Financial
Management (PFM) Improvement Plan as determined by DBM;
Have technical capacity to implement the project, as determined
by the concerned NGA/GOCC (on a per project basis); and
Have no unliquidated cash advances from participating
agencies based on existing auditing rules & regulations (on a per
agency basis).
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
EMPOWERMENT PROCESS & BOTTOM-UP
BUDGETING PROCEDURES:
10. Project Implementation
 If an LGU is INELIGIBLE to implement a BuB Project, the project
will be implemented by the concerned NGA/GOCC;
 LGUs that poorly implement their BuB projects in 2013 will
NOT be provided funding for their priority projects under the
2014 BuB Program.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
FUND SOURCE:
Participating agencies and the DBM shall
incorporate the funding for the implementation
of approved BuB projects of the targeted cities
and municipalities into the FY 2014 National
Expenditure Program.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012
REPORT / FEEDBACK MECHANISM:
Mapping of the approved project of LGUs/communities shall be
posted in the NAPC website
Documentation of the process, including experiences and lessons
learned and possible recommendations/ suggestions for
improvement, shall be done by an independent entity to be
contracted.
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012, December 20, 2012
Activity
Timeline
NAPC conducts orientation of
Regional Poverty Reduction Action
Team (RPRAT)
Dec 2012
NAPC & DILG in coordination with
RPRAT prepares for poverty
reduction planning & budgeting
Dec 2012
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
Activity
Timeline
Regional Poverty Reduction Action
Team (RPRAT) conducts
Orientation Workshops for LPRATs
January,
2013
LGUs conduct LPRAP Workshops & January to
prepares their LPRAP (Note: details February,
of this process will be discussed by
2013
the NEDA-CAR representative)
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
Activity
Timeline
LGUs submit their proposed
priority projects to DILG
Regional Office
February 15,
2013
RPRAT/Agency Regional Offices
validate priority projects
submitted by LGUs
February 16
– March 28,
2013
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
Activity
Timeline
Agency Regional Offices give
priority & incorporate BuB
projects, then submit
proposal to their ACOs
February to
March, 2013
DILG Regional Office/RPRAT
submits validated list of
priority projects to NAPC and
RDCs
March 29, 2013
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
Activity
Timeline
NAPC consolidates regional
lists & endorses consolidated
list of projects to ACOs
March 30 to April
5, 2013
ACOs submits their 2014
proposed budgets to DBM
including BuB Projects
April 15, 2013
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
Activity
LGU provide counterpart
funds for BUB project in the
preparation of their CY 2014
AB
NGAs and/or LGUs
implements BuB priority
projects as funded in the CY
2014 GAA
Timeline
June to Oct 2013
CY 2014
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012
DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012
December 20, 2012

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