Community Eligibility Provision: What Do I Need to Know?

Report
Community Eligibility Provision (CEP):
What do I need to know?
Sunday, March 2, 9:45 am – 10:45
Speakers:
Robert Leshin
Assistant Director, Office for Nutrition, Health and Safety
Massachusetts Dept. of Elementary and Secondary Education
Josephine Mack
Director of School Nutrition
Richmond County School System, GA
Lisa McCarty
Assistant Superintendent of Support Services
Owensboro Public Schools, KY
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
CEP Background:
• Community Eligibility Provision (CEP) is a
four-year reimbursement option for
eligible high poverty LEAs and schools
• Advantages: All students receive free
meals, eliminates over identification
issues, simplifies meal claiming and
reduces paperwork.
• Formerly known as Community Eligibility
Option (CEO)
• Currently participating: DC, IL, KY, MI, NY,
OH, WV, FL, GA, MD, MA
• Available nationwide on July 1, 2014
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Eligibility Requirements:
• LEAs must have at least 1 school with 40% or more
“Identified Students” (certified without application)
• Eligible LEAs/schools must offer breakfast AND lunch
at no charge to all students
• Do not collect free and reduced price applications
from households in participating schools during the
period of participation in CEP.
• CEP can be implemented in 1 school, group of
schools or district-wide.
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Identified Students:
Students certified for free
meals w/o the use of a
household application
– e.g. directly certified with
SNAP, TANF, FDPIR,
categorically eligible –
migrant youth, homeless,
head start etc.
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
CEP Reimbursements
• % Identified Students x 1.6 = % meals reimbursed at
“free” rate. All other meals reimbursed at “paid”
rate
– eg: At a school with 50% Identified Students, 80% of
brkfst/lunches served would be reimbursed at free rate,
20% reimbursed at paid rate (50 x 1.6 = 80)
• CEP schools/LEAs are guaranteed the same
reimbursement rate for 4 years (or a higher rate if
the Identified Student rate increases)
• Total monthly meal counts needed for claim
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
USDA CEP Calculator:
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Massachusetts Implementation SY
2013-2014
• Published guidance on website
• Boston Public Schools only LEA participating in
SY 2013-2014
• Increase in federal reimbursement
• Additional CEP information sessions for LEAs
with eligible schools
• Presentation at state school business officials
association
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Massachusetts Challenges
• Implications of not collecting household
income applications: Other Federal and State
funding programs (Title 1, IDEA, E-Rate etc.)
• Working with other offices to properly
interpret USED issued guidance
• Goal is to utilize existing sources of
information to provide comparable low
income statistics to eliminate collection of
household income data
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Massachusetts Challenges
• Updating NSLP application and claim
reimbursement system to support CEP
claiming
• New staff member dedicated to CEP
• Data: Validating ISP
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Josephine Mack
Director of School Nutrition
Richmond County School System, GA
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Richmond County Implementation
SY 2013-2014
Student Meals at No Cost
Richmond County is pleased to provide breakfast
and lunch meals at NO COST to ALL students in
our schools. No application is required.
Students, please join us for breakfast and lunch at
NO COST.
A la carte items may still be separately
purchased.
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Richmond County School System
Challenges
• Board members were reluctant to approve CEP
because the concerned of school system losing funds
and /or not qualify for other Federal and State
programs (Title 1, E-Rate, etc.)
• Completing all the calculations to determine how
Title 1 would be impacted
• Collaborating with other agencies to certify
identified students (homeless, foster children)
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Richmond County School System
Challenges
• Determining how many more students will
participate in Breakfast and Lunch Programs
in order to have enough food purchased
• Determining how to calculate our Free and
Paid percentages for reimbursement
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Benefits of Community Eligibility
Provision
•
•
•
•
•
•
No Paper Applications
Eliminate Student Charges
Eliminate Serving Alternative Meals
Eliminate Returned Checks
Increase Breakfast and Lunch Participation
It is what’s best for children…. in order for
them to go to class and be ready to learn
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Lisa McCarty
Assistant Superintendent
of Support Services
Owensboro Public Schools, KY
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
OWENSBORO PUBLIC SCHOOLS
OWENSBORO, KENTUCKY
2011-2012
School
FREE
REDUCED
PAID
TOTAL
% FREE
% REDUCED
%F/R
% DIRECT
CERT
CLAIM
FREE
CRAVENS
267
21
22
310
86
7
93
66.91%
Group 100%
Free
ESTES
391
26
34
451
87
6
92
68.61%
Group 100%
Free
FOUST
331
19
36
386
86
5
91
68.37%
Group 100%
Free
HAGER
351
16
35
402
87
4
91
60%
Group 100%
Free
NEWTON
PARRISH
227
65
151
443
51
15
66
33.65%
Group 100%
Free
SUTTON
137
40
210
387
35
10
46
24.18%
Group 100%
Free
OMS
SOUTH
450
55
182
687
66
8
74
43.31%
Group 100%
Free
OMS
NORTH
411
47
171
629
65
7
73
42.81%
Group 100%
Free
OHS
655
98
361
1114
59
9
68
31.67%
Pay for
Meals
53
6
7
66
80
9
89
54.41%
Group 100%
Free
HIGH SCHOOL
7-HILLS
ALTERNATIVE
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
IMPLEMENTING CEP
INVOLVE KEY PLAYERS IN DISCUSSION
*SUPERINTENDENT
*PRINCIPALS
*SCHOOL BOARD MEMBERS
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
Questions to Consider???
• What will the community think about
students not having to pay for their meals?
• Will it be positive or negative publicity for the
district?
• Will there be an increase in student
enrollment?
• Will the SFS lose money?
• Will our cost increase?
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
“STRATEGY”
• Avoid using the statement “Free
Lunch or Free Meals”
• It is not free, SFS pays for the food,
labor, and other expenses
• Promote it as “ A no cost meal to
students”
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
RESULTS
•
•
•
•
•
•
Parents love it!
Second year for Preschool-Elementary
First year for Middle School
Increase in participation
Increase in revenue-$200,000 (2012-2013)
Increase in food cost-$40,000
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org
CEP RESOURCES
• SNA’s CEP Webinar Series:
www.schoolnutrition.org/webinar
– Making the Most of Community Eligibility Provision (under archives)
– Eliminating School Meal Applications (March 26)
– Determining which Schools will be Eligible to Participate in CEP (April 2)
• SNA’s ANC Boston:
www.schoolnutrition.org/ANC
– CEP pre-con and ed sessions
• Links to key USDA and State Materials:
www.frac.org/community-eligibility
Copyright © 2012 School Nutrition Association. All Rights Reserved. www.schoolnutrition.org

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