Sport Club Council - KU Recreation Services

Report
Sport Club
Council
2/26/14
Marketing Presentation
Sport Club Assignments
• Tyler
Spencer
• Kendall
Knott
[email protected]
•
(785) 864-4519
Baseball, Bowling, Crew, Jiu Jitsu, Men’s Lacrosse, Women’s
Lacrosse, Marksmanship, Quidditch, Sailing, Men’s Soccer, Women’s
Soccer, Softball, Swimming, Tennis, Men’s Ultimate, Women’s
Ultimate, Waterski
• Mykala
Sandifer
[email protected]
•
– all clubs
(785) 864-4519
Badminton, Boxing, Cycling, DanceSport, Disc Golf, Fencing, Judo,
Ki Aikido, Kumdo/Kendo, Racquetball, Rock Climbing, Men’s Rugby,
Women’s Rugby, Running, Table Tennis, Tae Kwon Do, Women’s
Volleyball
Contact Information
 Tyler Spencer
◦ Sport Club Coordinator
◦ 206 ASRFC
◦ 864-0792
◦ [email protected]
 Patti Anderson
◦ SOFAs Account
Coordinator
◦ 20 Caruth-O’Leary
◦ 864-5942
◦ [email protected]
 Mary Chappell
◦ Director – Recreation
Services
◦ 103 ASRFC
◦ 864-0789
 Aaron Quisenberry
◦ SILC Coordinator
◦ 400 Kansas Union
◦ 864-4861
◦ Jill Urkoski
◦ Associate Director,
Program Management
◦ 103E ASRFC
◦ 864-0798
 Rec Info Line
◦ Field Conditions Hotline
◦ 864-3456
Budget Requests
• Consist of Supplemental Requests &/or Capital Improvement
Requests
• About once a month (refer to schedule in Handbook) the
Executive Board will meet to hear Budget Requests
• The deadline for any requests is the Friday before the next
meeting
• Eligibility:
• New clubs can request funds to help with initial expenses
• Clubs ineligible for restricted fee allocation can request
funds but they will not exceed the amount they would have
received if eligible, up to Executive Board discretion
• Requests should be for one-time or reasonably unexpected
purchases
• Requests can be for travel if unexpected (regional/national
tournament) and is not a yearly custom of the club
• Form T (“Budget Request”)
Capital
Improvement
CAPITAL IMPROVEMENT
Guidelines:
• Must submit proposal to Sport Club Executive Board (SCEB) by spring
deadline (5/2/14)
• Proposal will be voted on by SCEB and final approval will come from SC
Coordinator
• All/some/none of the proposal can be approved
• Cannot be used for travel. Examples of items that can be purchased:
jerseys, boat (partial), ergometer, blocking dummies, goals, etc.
• Each year based on $9000 and nine initial clubs ($1000 each possible).
• If there is at least $1000 not used in a year, the next club on the list will
be given an opportunity to submit a proposal. This will continue within a
given year if another $1000 becomes available.
• Trades can be made spot for spot. Must be approved by both club
presidents and Sport Club Coordinator.
• Clubs can combine their allocation with another club for a larger
purchase as long as both clubs fall within the same year.
• Clubs that would like to delay their purchase will be moved to the bottom
of the list.
Eligible Clubs
Eligible
Clubs
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Quidditch
Disc Golf
Boxing
Bowling
Judo
Rock Climbing
Ki Aikido
DanceSport
Men’s Rugby
Wait List
Clubs
• Women’s Ultimate
• Jiu Jitsu
• Softball
Level 5 Clubs
• Must have 8 members
• Must charge at least $5 per member (with a minimum GI of $40)
• Restricted fee allocation is $75
• Requirements:
• Must attend both Workshop Policy Meetings (Beginning of each
semester)
• Do not have to attend Sport Club Council Meetings
• May not apply for Supplemental Requests
• Not eligible for Capital Improvement
• May travel 1 time per semester
• Necessary Paperwork:
• Constitution, Officer’s List, Facility Agreement, Coaches
Applications, SILC Registration, Facility Requests, Renewal of
Recognition
SC Travel
Policies
Please
fill out
in
detail
Preferred Vendors
• The following vendors have approached the Sport
Club offices to offer their products. Some offer
special discounts, some offer product longevity,
some are simply reasonable prices on
equipment/services clubs normally need, etc. Clubs
have previously used most, but not all of these
companies, please notify sport club staff of a good
or bad experience with them so we can continue to
recommend the companies that will benefit you
most!
• Remember, all sport club policies apply towards
purchases (even with these vendors)!
Preferred Vendors – Preferred Vendors
Apparel/Gear
– Car Rental
Francis Sporting Goods
(Adidas Apparel)
Patrick Woods
785-856-2189 *104
[email protected]
www.francisteamsales.com
GTM
1008 W. 23rd
Lawrence, KS 66046
785-838-3000
www.gtmsportswear.com
Ultimate Athletics (UA)
Mike Bergkamp
800-496-4339
[email protected]
www.ultimateathletic.com
Premier Auto Co.
Ryan Blum
2332 Haskell Ave, Ste A
Lawrence KS 66046
(785) 841-6200 office
Preferred Vendors Hotels
Holiday Inn (for hosting
in town)
Katy McConnell
785-749-8920
[email protected]
m
Business Hours: 8am-5:30pm
M-F, 9am-1pm Sat
Motel 6 / Studio 6
Hertz
www.motel6.com
(800) 654-3131 office
www.staystudio6.com
Only for out of state
airport rental cars.
Corporate ID #:
CP545316
Please book rental and
then contact Tyler to
make payment
800-671-2089
Editable Appendices Online
All appendices on the website are now electronically editable
You can also access the appendices through the SC printer
Website: http://recreation.ku.edu/sport-clubs
*** Please use a pdf editor OTHER THAN Adobe Preview
AND DO NOT use Internet Explorer
New EFT
SC Weight Room
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For all sport clubs, there is a Weight Room available for
use in the basement of the ASRFC.
If your club is interested in using the weight room,
schedule a training session with the Personal Training
Program Manager at [email protected]
You can only use the weight room when your club has it
scheduled
Two people must be present whenever it is being used.
Must have an Omni lock passcode to use
All rules are in the handbook
Equipment Checkout
Low profile cones w/ carrier
Tall Cones
Igloo 5 Gallon Cooler
Field painting string
2 point and shoot digital
cameras
• Digital SLR Camera
• Sony Handycam video
camera
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Tripods
GPS
Extension Cords
Field Liners
Tables and chairs
Folding Canopy
White and orange field paint
6 ft by 8 ft trailer
Submit an equipment request form
Coaching and Student IDs
• Please submit a form to Tyler for Coaching IDs approval,
once it is approved your coaches can come get IDs from
the administrative office.
• Don’t forget YOUR OWN Student ID (or set up your
biometric scan) to get into the ASRFC every time you
use the facility. Simply being a Sport Club member does
NOT grant you entry to the ASRFC.
• Coaches will only be able to enter the ASRFC during
your club’s practice times.
OMNI
• Obtaining an OMNI Code:
• Email Tyler regarding obtaining an OMNI code
• Email him with a 4 digit code
• You will then receive confirmation and instructions
• These are personal codes not to be shared with
people in your club
• You are responsible for EVERYONE and EVERYTHING
in the Weight Room
Shenk
• Remember that if you need anything for
practice or games at Shenk please ask us first.
• While out at Shenk the SC Supervisor on duty
will be your point of contact.
• IMPORTANT: Shenk fields will be closed
through the end of Spring Break!
Restricted Fee
• Can be used for:
• Travel
• Tournament/Game
official’s pay
• Equipment costs
• NOTE: This will be
inventoried so this
equipment MUST
stay with the club!
• Advertising (up to $175)
• CLUB membership to
associations or
organizations
• Guest Instructor
• Workshop with
Expert
• CANNOT be used for:
Coaching services
Social functions
Insurance
Personal items (Items
you intend to take when
you are finished)
• Individual
memberships to
associations or
organizations
• Individual event
registration for alumni,
ASRFC faculty/staff or
coaches
• Food or Alcohol
•
•
•
•
Restricted Fee Allocation
Levels Members
Generated
Income
Allocation
Range
I
50 +
$13,500 +
$10,000 - $20,000
II
30-49
$5,000 +
$3,500 - $7,000
III
15-29
$1,300 +
$1,000 - $3,000
IV
8-14
$200 +
Match Generated
(up to $500)
Allocation Hearing
Exec Board presentation
Clean out
your
mailboxes!!!
Upcoming Important Dates

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