Charleston Defense Contractors Association Annual Business Meeting 28 May 2014 CDCA “Communicator Committee” Chair: Katie Arrington Co-Chair: Steve Amell Communicator Reduced Budget by Digital Articles on CDCA Website Printing is now an Annual Edition as Member Directory. Each Platinum member will have ½ page ad space in Member Directory Each Corporate member with will have a basic info paragraph for each Still looking for additional committee members. http://charlestondca.org/communicator “Contracts Industry Council” (CIC) Update Nancy Straight, CDCA BODs Liaison for CIC CIC Purpose Purpose: To increase the degree of integration and quality of the business partnership between SSCATLANTIC and its industry partners. The CIC is a forum with industry partners to develop a culture of continuous improvement in order to produce better products/services for the war-fighter. The CIC provides a forum for the exchange of ideas to enhance processes to do things smarter, better, and more efficiently and help the SPAWAR/Industry team co-evolve our technologies to maintain our competitive advantage. CIC • Representatives consist of two each from: • Small Business (as defined by NAICS 541330) • Medium Business (> SB size standards but not in top 20) • Large Business (In the top 20 of the top 100 Federal Contractor List) • AFCEA Appointments (3) • CDCA Appointments (3) • Don Pearsall (Large) Jun 2014 • Ron Malec (Small) Jun 2015 • Rick Gaylard (Mid) Jun 2016 • Address issues of interest to all, not company specific concerns – find your CIC rep’s contact info on our website! CDCA “Education Committee” Chair: Jimi Elderman Overview Purpose: Method: Promote STEM activities through nurturing, educating, mentoring and fostering relationships with students who may one day join our industry. Continual pursuit of innovative ways to attract young talent to our industry and our region – supporting development of our youth through existing educational infrastructure including clubs and other STEM outreach. Connected Associations Complementary relationships with other industry groups who are involved in Education: AFCEA WID SSC-LANT Education Program Office Tri-County School District AOC and Others… To complement, not compete… Summer Internship Metrics 16 applications received from 9 corporate member companies. 9 $4,000 internships awarded, 9 accepted. Students represented 6 different schools. Michael Spires will be an intern for Atlas Technologies James Hamburger will be an intern for Evolve-Tec Jacob McDaris will be an intern for KTM Solutions Dane Molnar will be an intern for Life Cycle Engineering David Allen will be an intern for Lockheed Martin Magdalene Senko will be an intern for Mercom Zachary McNellis will be an intern for Scientific Research Corporation Brendan Webb will be an intern for SPARC Willis Long will be an intern for UEC Electronics Summer Internship 2014 Activities June 6 – Welcome and Networking Event. July - SBIOI Introduction & Social. July 24 Farewell Event. 2013 Summer Interns CDCA Social Media Internship Title: Social Media and Internet Marketing Internship 10 – 20 Hours Weekly (as needed for the CDCA Intern season). Responsible for increasing our brand awareness, driving internet traffic, organizing and engaging the CDCA Summer Interns. Increase CDCA internship communication and awareness. Leverage social networks to strengthen relationships with existing interns. Raise our CDCA web presence and placement on web searches. Dwain Smith Inaugural Social Media Intern AFCEA Scholarships CDCA supported the AFCEA Lowcountry Chapter’s Scholarship Program. 2014 Donation = $3,000. Former winners have participated in CDCA’s Summer Internship Program. GSSM CDCA will donate $3,000 to support iTeams camps in the local area. iTeams – Provides rising 8th and 9th graders an environment to explore economics, entrepreneurship and computer innovation. GSSM will now distribute Summer Internship opportunities to GSSM alumni. Military Magnet CDCA donated $7,000 to support various school programs and after school STEM activities. Incubating a STEM oriented program though robotics and cyber competitions. Created First Technology Challenge team 7021 with students from 6th to 12th grade. Competed in State & Citadel competitions. Competed in CyberPatriot with Jr. & Sr. teams. The anticipation is more students will be involved next school year due to the years successes! Low Country Science Fair CDCA Members served as Judges & Judge Coordinator CDCA donated $5,000 for one student and teacher to attend the International Science and Engineering Fair (ISEF) in Los Angeles, CA in May Monetary awards given to teachers of winners in all groups Letter from the Science Fair Student to her Teacher Hi Ms. Hall! The trip was absolutely amazing and inspiring! The people we met from all over the world were so smart, creative, and innovative! Unfortunately, my project did not place, but because the quality of the other projects was sky-high! I'm not sure if you've had the chance to visit the ISEF page, but you can read about the three grand prize winners and their projects. I definitely learned a lot from the experience and thank you so much for the opportunity! The trip was honestly life changing and I feel so grateful to have been able to have gone. I think Tyson and I both had an awesome experience and hopefully in the future more kids from Charleston will be able to go and be inspired. If you have any questions, or would like to know more about anything we did or about ISEF in general, please let me know! I would be happy to answer or help you with anything. Thank you again so much for everything you have done for us. From the planning of flights, shuttles, hotels, and more, you did an absolutely wonderful job and we wouldn't have made it without you. Thanks again, Irene This is what it is all about. 2014 Budget Summer Internships - $40,000* AFCEA Scholarships$ 3,000 STEM Activities $ 8,000* GSSM iTeams Camp $ 3,000 Military Magnet $ 5,000* Lowcountry Science Fair - $ 5,000* Grand Total $64,000 * Denotes committee/membership participation efforts. CDCA “Membership” Committee Chair: Charlie Templeton Co-Chair: Jimi Elderman Membership Committee formed in May 2011 Focus on four areas: Membership renewals Recruiting companies that do business with the Defense Community Recruiting businesses with connections to the Defense Community Representing CDCA at events in the Community, SBIOI, C5ISR Summit, etc. CDCA “Philanthropic” Committee Chair: Jack Moore Co-Chair: Beth Waugh Our Mission To provide opportunities for philanthropic activities and services to the community by reviewing current and future charitable organizations that the CDCA can support with donations aimed at helping the community and the war-fighter. Philanthropy Jack Moore [email protected] Beth Waugh [email protected] [email protected] CDCA “Public Relations” Committee Chair: Jack Moore Co-Chair: Beth Waugh Public Relations “CDCA’s Public Relations Committee manages all official media contacts, speaking engagements, press releases, public affairs issues, and other related contacts with the media on behalf or in representation of the CDCA.” CDCA “Political Relations” Committee Chair: Ron “Buzz” Buske Co-Chair: Steve Amell Political Relations MISSION: Perform as an advocacy group for the defense industry in the Charleston metro area and other surrounding regions. VISION: Develop connections to local interest groups and individuals including local, state, and federally elected officials, chamber of commerce, technical development groups, professional military organizations and committees, and defense agency leadership. Take action to provide information, solicit desired outcomes, and promote issues in the best interest of the local defense community. Actively work in the best interest of SPAWAR Atlantic and the Charleston Joint Base on Military Value, Transformation and support to the Joint Warfighter. Research and coordinate efforts to initiate special legislation that will help SPAWAR Atlantic perform expanded or new missions. Political Relations Chamber of Commerce Annual DC Fly-In AFRICOM Relocation Task Force Seat on Chamber of Commerce Military Relations Policy Council Letter Writing campaign in opposition to Sequester and on-going CRA Primary liaison to SC POLDEL for CDCA CDCA “Small Business” Committee Chair: Brian Lindgren Co-Chair: Josh Hatter SBIOI Purpose & Mission Purpose: Present a forum to foster professional relationships between Government and Industry for the purpose of increasing opportunities for small businesses. Central to this are the Small Business and Industry Outreach Initiative (SBIOI) symposia. These quarterly interactive symposia help develop relationships based on trust, approach, and commitment gained by working relationships, continued networking, and specialized experience. Mission: To develop a Network of Professional, Competent Small Businesses that have the appropriate infrastructure, processes, and Program Management and technical skills to integrate their products and services as potential primes or subcontractors for peacetime and mission critical operations opportunities. SBIOI Evolution Over The Years Early Symposia held at Redbank Club Moved to Trident Technical College in April 2009 By 2010 had become a de facto “Industry Day” where attendees gained information on upcoming opportunities In 2011 focus shifted to pillar contracts and SPAWAR CAO, highlighting specific Portfolios and Competencies Fourth-quarter 2012 & 2013 symposia co-located with C5ISR Summit at North Charleston Convention Center In 2014 shifting emphasis to Integrated Product Teams (IPTs) to focus on specific upcoming pillar task order opportunities for small business SBIOI Upcoming Symposia Trident Technical College, Culinary Arts Institute North Charleston Convention Center SBIOI 33, 30 JUL 2014, 0730-1500 SBIOI 34, 21 NOV 2014, 0800-1200 Trident Technical College, Culinary Arts Institute SBIOI 35, January 2015 For info, e-mail [email protected] CDCA “Strategic Think Tank” Committee Chair: Elizabeth Stober Co-Chair: Ryan Lemire Think Tank Purpose The focus of the Think Tank Committee is to help identify ways to improve and focus on the future. Our goal is to help define the path forward for the organization – through membership, growth, and expansion. This is also the forum where Industry and Government leaders can provide input to the CDCA. Think Tank Meetings The “Think Tank” interacts monthly regarding ideas and topics of discussion and hosts quarterly meetings. The entire Board is invited to attend the meetings. Think Tank Accomplishments Standardizing key committee associations with elected office positions (ex: Treasurer = Finance Chair). This was handed off to the Ways, Means and Rules Committee. Establishing job descriptions for every committee to better ensure continuity. This was handed off to the Way, Means and Rules Committee Researching ways to improve and update the organizations’ by-laws. Our current by-laws have not been reviewed since 2002. This was handed off to the Ways, Means and Rules Committee. Think Tank Goals & Objectives Strategic roadmap for the future of CDCA Generate business – focusing on our members. Initial ideas include: Utilize the NC group as a guide Expand our focus regionally – identify local agencies in the DoD/Federal market (ex: FLETC, NOAA, State Dept, etc.) Expand our focus beyond DoD (Ex: Boeing, Google, Amazon, BMW, MUSC and other health centers, Avionics, SC Launch, SCRA, etc.) Incorporate these agencies/companies into SBIOIs, Summit, etc for industry knowledge. Get feedback from members/industry on whether this approach is of interest/value Focus on BRAC and work in conjunction with the Chamber and others in the community CDCA “Summit Committee” Chair: Andrea Julius Co-Chairs: Dave Dobry/Becky Howard C5ISR Summit Theme: PROVIDING MEANINGFUL SITUATIONAL AWARENESS – Enabling Technologies. C5ISR Summit • SAG Meeting Summary: Attendees were Steven Dunn (ED), Caption Burin (CO), and Dave Monahan (Deputy ED) • Benefit by Registering Early! • Early Bird Member Fee: $450 • Early Bird Non-member: $500 Anti-Access/Area Denial Through Innovative Technologies Theme: PROVIDING MEANINGFUL SITUATIONAL AWARENESS – Enabling Technologies. CDCA “Technology” Committee Chair: Ryan Lemire Co-Chair: Brian Lindgren Technology Summary of Changes Migrated Site to Open source and shared hosting Developed in House Migrated Email from Greatmail to Google Apps Executed 2013 at 54% of planned budget Reduced YoY budget by 88% Technology New website introduced in June 2013 Revamped with input from CDCA members Now allows members to sign up to receive updates RSVP functionality now included Technology Established Social Media Presence Facebook: /CharlestonDCA – Public 97 Likes Twitter: @CharlestonDCA – Public 207 Followers LinkedIn: CDCA – Members Only 320 Members Technology Ryan Lemire [email protected] Brian Lindgren [email protected] [email protected] Ideas/Suggestions/Volunteers Welcome!! CDCA “Finance Committee” Chair: Josh Hatter Co-Chair: Pat Keaveny Finance • CDCA is a 501(c)(6) organization; thus … • • • • • • • • we do pay sales tax we do file Form 990 (long-version) annually (McGuire & Associates) we have no employees; therefore, we have no FICA or FUTA 2 sources of revenue – memberships and annual summit all banking is under one roof (Heritage Trust Federal Credit Union) each revenue stream has checking and Money Market accounts, and we have a member account that holds our reserve safe depository used for offsite back-ups & long-term storage tools of choice include QuickBooks 2012, PayPal & Cvent • semi-annual internal audits – conducted by minimum of 3 board members • transitioned to annual invoicing – better predictability of revenue and expenses; budgets are based on money in the bank vice past trends or forecasting – THANKS FOR YOUR PATIENCE!! Finance • Opening Balances, as of 27 May 2014: • • • • • • • $ 100,095.85 $ 16,543.59 $ 34,833.91 $ 199,146.87 $ 70,019.95 $ 420,640.17 Activity on-hand/in queue, as of 27 May 2014: • • • • • Primary Savings Account BAU (business-as-usual) Checking Account C5ISR Conference Checking Account BAU Money Market C5ISR Conference Money Market sub-total: accrued PayPal membership dues accrued PayPal Summit payments invoices paid, not yet cleared invoices received, not yet processed for payment Net position: $ 1,334.22 $ 17,270.44 ($ 10,942.83) ($ 0.00) $428,302.00 Finance Expenses by Committee YTD Contracts Industry Council Education Events Finance / Internal Audit Membership Newsletter Operating Philanthropy Political Action/Relations Public Relations SBIOI Technology 2014 Expenses YTD 2014 Approved Budget 2014 Budget Remaining 0.00 46,297.72 18,706.76 59.46 0.00 0.00 31,697.00 1,750.00 2,805.00 100.00 25,207.28 134.05 200.00 61,250.00 30,000.00 500.00 500.00 10,000.00 89,000.00 7,500.00 85,500.00 5,000.00 40,000.00 2,000.00 200.00 14,952.28 11,293.24 440.54 500.00 10,000.00 57,303.00 5,750.00 82,695.00 4,900.00 14,792.72 1,865.95 Ways & Means 0.00 500.00 500.00 Total Expense 126,757.27 331,950.00 205,192.73 CDCA “Ways Means & Rules” Committee Chair: David Hamburger Co-Chair: Elizabeth Stober Committee Members David Hamburger – Chair Elizabeth Stober – Co-Chair Heather Walker – Member Dave Huempfner – Member G.P. Diminich – Member, Tax and Legal Advisor Ways, Means & Rules Purpose • To enhance operational effectiveness and maintain order within the association. • Ensure all bylaws and traditions are respected and to make certain parliamentary procedures are followed. • Responsible for the examination and maintenance of all policies, processes, guides, rules, and regulations. • Oversee all matters relating to the process of raising revenue and govern other matters which are deemed necessary to keep the association in good business standing. Ways, Means & Rules Accomplishments • Top level processes for all committees identified and documented. • BOD One-Time Term Extension The Membership voted to move the election cycle in line with the fiscal year (calendar year). • By-Law Refresh Current By-Laws constructed in CDCA’s infancy. Terms are outdated. Does not reflect how we operate today. Need to incorporate 12 years of lessons learned. Need for clarity and transparency to the membership. • Code of Ethics Drafted Ways, Means & Rules On-Going Activities • Refining and documenting responsibilities for committee Chair & Co-Chair as well as Officer positions. • Finalizing CDCA Code of Ethics. • Conduct review of CDCA Charter. • Detailed review and documentation of internal policies and processes. Thank You! Thank you for your support of this Association!