20140528 CDCA Annual Business Meeting FINAL

Report
Charleston Defense
Contractors Association
Annual Business Meeting
28 May 2014
CDCA
“Communicator Committee”
Chair: Katie Arrington
Co-Chair: Steve Amell
Communicator
 Reduced Budget by Digital Articles on CDCA Website
 Printing is now an Annual Edition as Member Directory.
 Each Platinum member will have ½ page ad space in
Member Directory
 Each Corporate member with will have a basic info
paragraph for each
 Still looking for additional committee members.
http://charlestondca.org/communicator
“Contracts Industry
Council” (CIC) Update
Nancy Straight,
CDCA BODs Liaison for CIC
CIC
Purpose
Purpose: To increase the degree of integration and
quality of the business partnership between SSCATLANTIC and its industry partners. The CIC is a forum
with industry partners to develop a culture of continuous
improvement in order to produce better products/services
for the war-fighter.
The CIC provides a forum for the exchange of ideas to
enhance processes to do things smarter, better, and more
efficiently and help the SPAWAR/Industry team co-evolve
our technologies to maintain our competitive advantage.
CIC
• Representatives consist of two each from:
• Small Business (as defined by NAICS 541330)
• Medium Business (> SB size standards but not in
top 20)
• Large Business (In the top 20 of the top 100 Federal
Contractor List)
• AFCEA Appointments (3)
• CDCA Appointments (3)
• Don Pearsall (Large) Jun 2014
• Ron Malec (Small) Jun 2015
• Rick Gaylard (Mid) Jun 2016
• Address issues of interest to all, not company specific
concerns – find your CIC rep’s contact info on our
website!
CDCA
“Education Committee”
Chair: Jimi Elderman
Overview
Purpose:
Method:
Promote STEM activities through
nurturing, educating, mentoring and
fostering relationships with students who
may one day join our industry.
Continual pursuit of innovative ways to
attract young talent to our industry and our
region – supporting development of our
youth through existing educational
infrastructure including clubs and other
STEM outreach.
Connected
Associations
 Complementary relationships with other
industry groups who are involved in Education:

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AFCEA
WID
SSC-LANT Education Program Office
Tri-County School District
AOC and Others…
To complement, not compete…
Summer Internship
Metrics
 16 applications received from 9 corporate
member companies.
 9 $4,000 internships awarded, 9 accepted.
 Students represented 6 different schools.


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Michael Spires will be an intern for Atlas Technologies
James Hamburger will be an intern for Evolve-Tec
Jacob McDaris will be an intern for KTM Solutions
Dane Molnar will be an intern for Life Cycle Engineering
David Allen will be an intern for Lockheed Martin
Magdalene Senko will be an intern for Mercom
Zachary McNellis will be an intern for Scientific Research Corporation
Brendan Webb will be an intern for SPARC
Willis Long will be an intern for UEC Electronics
Summer Internship
2014 Activities
 June 6 – Welcome and
Networking Event.
 July - SBIOI
Introduction & Social.
 July 24 Farewell Event.
2013 Summer Interns
CDCA Social
Media Internship
 Title: Social Media and Internet
Marketing Internship
 10 – 20 Hours Weekly (as needed
for the CDCA Intern season).
 Responsible for increasing our
brand awareness, driving internet
traffic, organizing and engaging
the CDCA Summer Interns.



Increase CDCA internship
communication and awareness.
Leverage social networks to
strengthen relationships with
existing interns.
Raise our CDCA web presence
and placement on web searches.
Dwain Smith
Inaugural Social Media Intern
AFCEA
Scholarships
 CDCA supported the AFCEA Lowcountry
Chapter’s Scholarship Program.
 2014 Donation = $3,000.
 Former winners have participated in CDCA’s
Summer Internship Program.
GSSM
 CDCA will donate $3,000 to
support iTeams camps in the
local area.
 iTeams – Provides rising 8th
and 9th graders an
environment to explore
economics, entrepreneurship
and computer innovation.
 GSSM will now distribute Summer Internship
opportunities to GSSM alumni.
Military Magnet
 CDCA donated $7,000 to support various




school programs and after school STEM
activities.
Incubating a STEM oriented program
though robotics and cyber competitions.
Created First Technology Challenge team
7021 with students from 6th to 12th grade.
Competed in State & Citadel competitions.
Competed in CyberPatriot with Jr. & Sr.
teams.
 The anticipation is more
students will be involved
next school year due to the
years successes!
Low Country
Science Fair
 CDCA Members served as
Judges & Judge Coordinator
 CDCA donated $5,000 for one
student and teacher to attend
the International Science and
Engineering Fair (ISEF) in Los
Angeles, CA in May
 Monetary awards given to
teachers of winners in all groups
Letter from the Science Fair
Student to her Teacher
Hi Ms. Hall!
The trip was absolutely amazing and inspiring! The people we met from all over the world were so
smart, creative, and innovative! Unfortunately, my project did not place, but because the quality of the
other projects was sky-high!
I'm not sure if you've had the chance to visit the ISEF page, but you can read about the three grand
prize winners and their projects. I definitely learned a lot from the experience and thank you so
much for the opportunity! The trip was honestly life changing and I feel so grateful to have been
able to have gone. I think Tyson and I both had an awesome experience and hopefully in the future
more kids from Charleston will be able to go and be inspired.
If you have any questions, or would like to know more about anything we did or about ISEF in general,
please let me know! I would be happy to answer or help you with anything. Thank you again so much
for everything you have done for us. From the planning of flights, shuttles, hotels, and more, you did
an absolutely wonderful job and we wouldn't have made it without you.
Thanks again,
Irene
This is what it is all about.
2014 Budget
 Summer Internships -
$40,000*
 AFCEA Scholarships$ 3,000
 STEM Activities $ 8,000*
 GSSM iTeams Camp $ 3,000
 Military Magnet $ 5,000*
 Lowcountry Science Fair - $ 5,000*
 Grand Total
$64,000
* Denotes committee/membership participation efforts.
CDCA
“Membership” Committee
Chair: Charlie Templeton
Co-Chair: Jimi Elderman
Membership
 Committee formed in May 2011
 Focus on four areas:
Membership renewals
 Recruiting companies that do business
with the Defense Community
 Recruiting businesses with connections to
the Defense Community
 Representing CDCA at events in the
Community, SBIOI, C5ISR Summit, etc.

CDCA
“Philanthropic” Committee
Chair: Jack Moore
Co-Chair: Beth Waugh
Our Mission
To provide opportunities for philanthropic
activities and services to the community by
reviewing current and future charitable
organizations that the CDCA can support with
donations aimed at helping the community
and the war-fighter.
Philanthropy
 Jack Moore

[email protected]
 Beth Waugh

[email protected]
[email protected]
CDCA
“Public Relations”
Committee
Chair: Jack Moore
Co-Chair: Beth Waugh
Public Relations
“CDCA’s Public Relations Committee manages
all official media contacts, speaking
engagements, press releases, public affairs
issues, and other related contacts with the
media on behalf or in representation of the
CDCA.”
CDCA
“Political Relations”
Committee
Chair: Ron “Buzz” Buske
Co-Chair: Steve Amell
Political
Relations
MISSION:
 Perform as an advocacy group for the defense industry in the
Charleston metro area and other surrounding regions.

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
VISION:
Develop connections to local interest groups and individuals including
local, state, and federally elected officials, chamber of commerce,
technical development groups, professional military organizations and
committees, and defense agency leadership.
Take action to provide information, solicit desired outcomes, and
promote issues in the best interest of the local defense community.
Actively work in the best interest of SPAWAR Atlantic and the
Charleston Joint Base on Military Value, Transformation and support to
the Joint Warfighter.
Research and coordinate efforts to initiate special legislation that will
help SPAWAR Atlantic perform expanded or new missions.
Political
Relations
 Chamber of Commerce Annual DC Fly-In
 AFRICOM Relocation Task Force
 Seat on Chamber of Commerce Military
Relations Policy Council
 Letter Writing campaign in opposition to
Sequester and on-going CRA
 Primary liaison to SC POLDEL for CDCA
CDCA
“Small Business” Committee
Chair: Brian Lindgren
Co-Chair: Josh Hatter
SBIOI Purpose
& Mission
Purpose: Present a forum to foster professional relationships
between Government and Industry for the purpose of increasing
opportunities for small businesses. Central to this are the Small
Business and Industry Outreach Initiative (SBIOI) symposia.
These quarterly interactive symposia help develop relationships
based on trust, approach, and commitment gained by working
relationships, continued networking, and specialized experience.
Mission: To develop a Network of Professional, Competent
Small Businesses that have the appropriate infrastructure,
processes, and Program Management and technical skills to
integrate their products and services as potential primes or
subcontractors for peacetime and mission critical operations
opportunities.
SBIOI Evolution
Over The Years

Early Symposia held at Redbank Club

Moved to Trident Technical College in April 2009

By 2010 had become a de facto “Industry Day” where
attendees gained information on upcoming opportunities

In 2011 focus shifted to pillar contracts and SPAWAR
CAO, highlighting specific Portfolios and Competencies

Fourth-quarter 2012 & 2013 symposia co-located with
C5ISR Summit at North Charleston Convention Center

In 2014 shifting emphasis to Integrated Product Teams
(IPTs) to focus on specific upcoming pillar task order
opportunities for small business
SBIOI
 Upcoming Symposia
 Trident Technical College, Culinary Arts Institute
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North Charleston Convention Center
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SBIOI 33, 30 JUL 2014, 0730-1500
SBIOI 34, 21 NOV 2014, 0800-1200
Trident Technical College, Culinary Arts Institute

SBIOI 35, January 2015
For info, e-mail [email protected]
CDCA
“Strategic Think Tank”
Committee
Chair: Elizabeth Stober
Co-Chair: Ryan Lemire
Think Tank
Purpose
The focus of the Think Tank Committee is to
help identify ways to improve and focus on the
future. Our goal is to help define the path
forward for the organization – through
membership, growth, and expansion. This is
also the forum where Industry and Government
leaders can provide input to the CDCA.
Think Tank
Meetings
The “Think Tank” interacts monthly regarding
ideas and topics of discussion and hosts
quarterly meetings. The entire Board is invited
to attend the meetings.
Think Tank
Accomplishments
 Standardizing key committee associations with
elected office positions (ex: Treasurer = Finance
Chair). This was handed off to the Ways, Means and
Rules Committee.
 Establishing job descriptions for every committee to
better ensure continuity. This was handed off to the
Way, Means and Rules Committee
 Researching ways to improve and update the
organizations’ by-laws. Our current by-laws have not
been reviewed since 2002. This was handed off to
the Ways, Means and Rules Committee.
Think Tank
Goals & Objectives
 Strategic roadmap for the future of CDCA
 Generate business – focusing on our members. Initial ideas
include:
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Utilize the NC group as a guide
Expand our focus regionally – identify local agencies in the
DoD/Federal market (ex: FLETC, NOAA, State Dept, etc.)
Expand our focus beyond DoD (Ex: Boeing, Google, Amazon,
BMW, MUSC and other health centers, Avionics, SC Launch,
SCRA, etc.)
Incorporate these agencies/companies into SBIOIs, Summit, etc for
industry knowledge.
 Get feedback from members/industry on whether this approach
is of interest/value
 Focus on BRAC and work in conjunction with the Chamber and
others in the community
CDCA
“Summit Committee”
Chair: Andrea Julius
Co-Chairs: Dave Dobry/Becky Howard
C5ISR Summit
Theme: PROVIDING MEANINGFUL SITUATIONAL AWARENESS –
Enabling Technologies.
C5ISR Summit
• SAG Meeting Summary: Attendees were
Steven Dunn (ED), Caption Burin (CO), and
Dave Monahan (Deputy ED)
• Benefit by Registering Early!
• Early Bird Member Fee: $450
• Early Bird Non-member: $500
Anti-Access/Area Denial
Through Innovative
Technologies
Theme: PROVIDING MEANINGFUL SITUATIONAL AWARENESS –
Enabling Technologies.
CDCA
“Technology” Committee
Chair: Ryan Lemire
Co-Chair: Brian Lindgren
Technology
 Summary of Changes

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Migrated Site to Open source and shared
hosting
Developed in House
Migrated Email from Greatmail to Google Apps
Executed 2013 at 54% of planned budget
Reduced YoY budget by 88%
Technology
 New website introduced in June 2013
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Revamped with input from CDCA members
Now allows members to sign up to receive updates
RSVP functionality now included
Technology
 Established Social Media Presence
 Facebook:
 /CharlestonDCA – Public
 97 Likes
 Twitter:
 @CharlestonDCA – Public
 207 Followers
 LinkedIn:
 CDCA – Members Only
 320 Members
Technology
 Ryan Lemire

[email protected]
 Brian Lindgren

[email protected]
[email protected]
Ideas/Suggestions/Volunteers Welcome!!
CDCA
“Finance Committee”
Chair: Josh Hatter
Co-Chair: Pat Keaveny
Finance
• CDCA is a 501(c)(6) organization; thus …
•
•
•
•
•
•
•
•
we do pay sales tax
we do file Form 990 (long-version) annually (McGuire & Associates)
we have no employees; therefore, we have no FICA or FUTA
2 sources of revenue – memberships and annual summit
all banking is under one roof (Heritage Trust Federal Credit Union)
each revenue stream has checking and Money Market accounts, and we
have a member account that holds our reserve
safe depository used for offsite back-ups & long-term storage
tools of choice include QuickBooks 2012, PayPal & Cvent
• semi-annual internal audits – conducted by minimum of 3 board
members
• transitioned to annual invoicing – better predictability of revenue
and expenses; budgets are based on money in the bank vice past trends or
forecasting – THANKS FOR YOUR PATIENCE!!
Finance
•
Opening Balances, as of 27 May 2014:
•
•
•
•
•
•
•
$ 100,095.85
$ 16,543.59
$ 34,833.91
$ 199,146.87
$ 70,019.95
$ 420,640.17
Activity on-hand/in queue, as of 27 May 2014:
•
•
•
•
•
Primary Savings Account
BAU (business-as-usual) Checking Account
C5ISR Conference Checking Account
BAU Money Market
C5ISR Conference Money Market
sub-total:
accrued PayPal membership dues
accrued PayPal Summit payments
invoices paid, not yet cleared
invoices received, not yet processed for payment
Net position:
$ 1,334.22
$ 17,270.44
($ 10,942.83)
($
0.00)
$428,302.00
Finance
Expenses by Committee
YTD
Contracts Industry Council
Education
Events
Finance / Internal Audit
Membership
Newsletter
Operating
Philanthropy
Political Action/Relations
Public Relations
SBIOI
Technology
2014 Expenses
YTD
2014 Approved
Budget
2014 Budget
Remaining
0.00
46,297.72
18,706.76
59.46
0.00
0.00
31,697.00
1,750.00
2,805.00
100.00
25,207.28
134.05
200.00
61,250.00
30,000.00
500.00
500.00
10,000.00
89,000.00
7,500.00
85,500.00
5,000.00
40,000.00
2,000.00
200.00
14,952.28
11,293.24
440.54
500.00
10,000.00
57,303.00
5,750.00
82,695.00
4,900.00
14,792.72
1,865.95
Ways & Means
0.00
500.00
500.00
Total Expense
126,757.27
331,950.00
205,192.73
CDCA
“Ways Means & Rules”
Committee
Chair: David Hamburger
Co-Chair: Elizabeth Stober
Committee
Members
 David Hamburger – Chair
 Elizabeth Stober – Co-Chair
 Heather Walker – Member
 Dave Huempfner – Member
 G.P. Diminich – Member, Tax and Legal Advisor
Ways, Means & Rules
Purpose
• To enhance operational effectiveness and maintain
order within the association.
• Ensure all bylaws and traditions are respected and to
make certain parliamentary procedures are followed.
• Responsible for the examination and maintenance of all
policies, processes, guides, rules, and regulations.
• Oversee all matters relating to the process of raising
revenue and govern other matters which are deemed
necessary to keep the association in good business
standing.
Ways, Means & Rules
Accomplishments
• Top level processes for all committees identified and
documented.
• BOD One-Time Term Extension
 The Membership voted to move the election cycle in
line with the fiscal year (calendar year).
• By-Law Refresh
 Current By-Laws constructed in CDCA’s infancy.
 Terms are outdated.
 Does not reflect how we operate today.
 Need to incorporate 12 years of lessons learned.
 Need for clarity and transparency to the membership.
• Code of Ethics Drafted
Ways, Means & Rules
On-Going Activities
• Refining and documenting responsibilities for committee
Chair & Co-Chair as well as Officer positions.
• Finalizing CDCA Code of Ethics.
• Conduct review of CDCA Charter.
• Detailed review and documentation of internal policies
and processes.
Thank You!
Thank you for your
support of this Association!

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