hscrc - crisp

Report
Overview of CRISP Connectivity
Process
June 1st, 2011
1
What is CRISP?
 CRISP (Chesapeake Regional Information System for our
Patients) is Maryland’s statewide health information exchange
(HIE) and Regional Extension Center (REC)
– Health Information Exchange, or HIE, allows clinical information to
move electronically among disparate health information systems. The
goal of HIE is to deliver the right health information to the right place at
the right time—providing safer, more timely, efficient, effective,
equitable, patient-centered care.
– Regional Extension Center (REC) is a program created by the ONC
that is funded through the stimulus bill. RECs will offer technical,
implementation, and educational assistance to facilitate providers’
adoption and meaningful use of electronic medical records (EMRs).
2
CRISP and HSCRC Use Case
 HSCRC will leverage the CRISP infrastructure to
support inter- and intra-hospital admission and
discharge data reporting
 CRISP will collect, match, and report on
admission, discharge, and other “ADT”
messages to meet the HSCRC requirement
3
CRISP and HSCRC Use Case (cont.)
 Hospitals will submit certain demographic data elements
(see slide 5) to CRISP via an HL7 outbound feed of their
ADT (admit, discharge, transfer) data
 CRISP will route this data through the Initiate MPI for
matching purposes and will provide reports to HSCRC of
relevant admission / discharge related data.
 Current reporting to HSCRC will continue to be required
in addition to the information provided to CRISP
4
Proposed Required Data Elements for
HSCRC Reporting
Field Name
Name, First
HSCRC
Requirement
Yes
Name, Middle Initial
Yes*
Name, Last
Yes
Address
Yes
Address, City
Yes
Address, State
Yes
Address, Zip code
Yes
Date of Birth
Yes
Gender
Yes
Social Security Number
Yes*
Visit/Encounter ID (VID)
Yes**
Medical Record Number (MRN)
Yes
Enterprise / System Level Patient ID
Yes***
Admission Timestamp
Yes
Discharge Timestamp
Yes
Yes*- Field required only if information
is provided by patient
Yes** -This data field should be a
unique number to identify a specific
visit
Yes** *- If Hospital has an Enterprise ID
in addition to the Medical Record
Number
5
Example Timeline for Hospital
Connectivity
6
Pre-Connectivity Work
1.
2.
3.
4.
Initial hospital meeting
Executive orientation meeting
Technical team kickoff meeting
Distribution/completion of pre-connectivity
documentation:
–
–
–
–
–
–
–
–
BAA
Participation Agreement
Policies and Procedures
Technical readiness assessment
VPN form
HL7 specifications
Privacy and security overview
Data validation guide
7
Steps for Technical Connectivity
1.
2.
3.
4.
Establish VPN connection with disaster failover
Identify data feed(s) and assign port number(s)
Define any unique hospital requirements
Hospital sends sample data (~100 messages)
to CRISP
5. CRISP completes mapping of hospital data to
CRISP HL7 specifications
8
Steps for Technical Connectivity
6. CRISP displays hospital data in web-based
browser for quality assurance validation
7. Hospital performs unit testing to complete
quality assurance validation, including
communicating any necessary changes to
mapping to CRISP
8. Complete and upload any necessary lookup
tables
9
Go Live
1. Go/no go meeting to obtain data validation
approval
2. Establish any necessary ongoing maintenance
contacts/procedures
3. Execute Participation Agreement (ADT-only
agreement if applicable)
4. Go live
5. Establish production piloting environment
where hospital can check live data for accuracy
10
Proposed Timeline for Implementation
 Proposed deadline for connectivity: December
2011 (per proposed regulations)
 For hospitals who are already working with CRISP:
 CRISP will be working with each hospital to ensure the required
data elements for HSCRC are being captured and that a go live
is scheduled prior to the determined deadline
 For hospitals who are not already working with CRISP:
 CRISP will work with each hospital to set up an initial meeting,
complete a readiness assessment, and begin initial work
11
Questions
12

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