25 Useful Microsoft Word Tips & Tricks You Should Know About

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MICROSOFT 2010
Tips and Tricks
OVERVIEW
•
As wonderful as Microsoft Office is, many of its most powerful features are hidden away,
buried several levels deep in a menu (or hidden in sort of plain sight in the ribbon), and
it's impossible to learn about them if you don't know where they are. This Workshop will
reveal many of those helpful features.
GENERAL TIPS
Works with all Microsoft Office software
• Customize quick access tool bar
• Search for a string of text
• Select all text
• Zoom with your mouse’s scroll wheel
• Pin a document or folder to the recent documents list
Customize quick access tool bar
SEARCH FOR A STRING OF TEXT
•
To start, click press and hold the
'CTRL' key on your
keyboard. Continue holding the
'CTRL' key and press the letter 'F' on
your keyboard. Once you have clicked
'CTRL + F' a search bar will appear.
Now type the word or phrase you want
to find into the search bar.
SELECT ALL
•
To start, click press and hold the 'CTRL' key on your keyboard. Continue holding the
'CTRL' key and press the letter ‘A' on your keyboard. Once you have clicked 'CTRL +
A' all of the content will be highlighted.
•
It’s also accessible on the Home Tab of the ribbon!
ZOOM WITH A MOUSE’S SCROLL WHEEL
1. Hold down the CRTL key
2. Move the scroll wheel up or down to
zoom In or Out.
Pin a document or folder to the recent documents list
- Great for quick access!
OUTLOOK
• Send/Receive All Folders
• Mailbox Clean up tools
• Add an external email inbox into
Outlook (AOL, Gmail, Hotmail,
Yahoo)
SEND/RECEIVE ALL MESSAGES
In most cases, e-mail messages are sent automatically whenever you
click Send in the new message window, and received at several possible
times, including when starting Microsoft Outlook, at automatic intervals,
and upon manual Send/Receive requests. This is useful if you’re logging
out at the end of the day and you want to be sure a message isn’t stuck in
your inbox.
MAILBOX CLEAN UP TOOLS
ADD AN EXTERNAL EMAIL INBOX INTO OUTLOOK (AOL, GMAIL,
HOTMAIL, YAHOO)
HOW TO USE YOUR EXTERNAL EMAIL VIA OUTLOOK
WORD
• Change the default line spacing
• Show/hide hidden formatting symbols,
paragraph marks, and section breaks
• Word talks “Speak selected text”
• Review tab: Comments, show final mark up
• View 2 word documents side by side
CHANGE THE DEFAULT LINE SPACING
SHOW/HIDE HIDDEN FORMATTING SYMBOLS,
PARAGRAPH MARKS, AND SECTION BREAKS
WORD TALKS “SPEAK SELECTED TEXT”
REVIEW TAB: COMMENTS, SHOW FINAL MARK
UP
VIEW 2 WORD DOCUMENTS SIDE BY SIDE
POWERPOINT
• Saving a Slide as an image
• Print screen, paste into a PPT slide, then insert arrows
• Print multiple slides on 1 page - including the notes
• Change extension from PPT -> PPS, it just plays!
SAVING A SLIDE
AS AN IMAGE
•
In PowerPoint 2010, you can save the presentation as an image file.
PRINT SCREEN
PRINT MULTIPLE SLIDES ON 1 PAGE - INCLUDING THE
NOTES
EXCEL
•
Text to Columns – delineate via special characters or fixed width
•
Removing duplicate values – check for and delete specific cells with duplicate values
•
Instantly reveal formulas and general number format of all cells
•
Comparing 2 or more Excel spreadsheets simultaneously
•
Create a table from a list
•
Freeze a row in your worksheet
•
Printing Tips – Set print area, narrow margins, shrink to fit
TEXT TO COLUMNS
•
Text to Columns – delineate via special characters or fixed width
REMOVING DUPLICATE VALUES
•
Removing duplicate values – check for and delete specific cells with duplicate values
INSTANTLY REVEAL FORMULAS AND GENERAL NUMBER
FORMAT OF ALL CELLS
•
Show all formulas and the general number format of cells
•
Saves you time because you don’t have to move the cell pointer to check
each formula one-by-one.
COMPARING 2 OR MORE EXCEL SPREADSHEETS
SIMULTANEOUSLY
•
You can open two instances of Excel
INSTEAD of multiple files on top of
each other in the same Excel
application.
•
To do this, simply open Excel by
double clicking the icon on your
desktop and open the first Excel file
you want to use. Minimize this
window and move it to the right
screen. Then go back to the desktop,
double click the Excel icon once
more, another separate Excel window
will open.
TABLES
•
To make managing and analyzing a group of related data easier, you can turn a range of
cells into a Microsoft Office Excel table (previously known as an Excel list). A table
typically contains related data in a series of worksheet rows and columns that have been
formatted as a table. By using the table features, you can then manage the data in the
table rows and columns independently from the data in other rows and columns on the
worksheet.
ELEMENTS OF AN EXCEL TABLE
•
Header row By default, a table has a header row. Every table column has filtering
enabled in the header row so that you can filter or sort your table data quickly.
ELEMENTS OF AN EXCEL TABLE
•
Banded rows By default, alternate shading or banding has been applied to the rows in
a table to better distinguish the data.
ELEMENTS OF AN EXCEL TABLE
•
Total row You can add a total row to your table that provides access
to summary functions (such as the AVERAGE, COUNT, or SUM
function). A drop-down list appears in each total row cell so that you
can quickly calculate the totals that you want.
FREEZE HEADERS
•
To freeze a row in your worksheet, highlight the row where you wish all rows before the highlighted row to
be frozen or locked, go to Window>Freeze Panes and you will see a line appear across your
worksheet. Everything above the line is frozen and will remain in view when you scroll down your
worksheet.
SET PRINT AREA
NARROW MARGINS
SHRINK TO FIT
ADDITIONAL RESOURCES
•
The Employee Training Resources Blackboard course
http://www.wilmu.edu/blackboard/org_employee_training_resources.aspx
•
Email [email protected] to set up a one-on-one training session with an instructional
technologist.
EMPLOYEE TRAINING RESOURCES
ORGANIZATION
Who May Participate in this Organization?
This Blackboard Organization has been created for Wilmington University full-time faculty and staff employees.
Purpose
This Blackboard Organization titled Employee Technology Resources has been created to provide one stop access to training and
support resources on technologies that are helpful in the workplace such as:
• IT Support Systems: Business Portal, CAMS, Employee Intranet, Document Center, ImageNow, Phones & Polycom, SSRS
Report Manager, WebNow, VPN techniques, etc.
• Microsoft Office Products: Lync, Outlook, Excel, PowerPoint, Word, etc.
• Educational Technologies: SMARTBoards, Screen Capture Software, Multimedia Services, etc.
It is our hope that these resources will enhance your productivity in the office. If you require further assistance with your training
needs, please set up a One-on-One Training session with a member of the Educational Technology Team.
Navigating to this Organization
To access the Employee Technology Resources Organization, please follow these 4 steps:
1.Open up https://wilmu.blackboard.com/webapps/login/ in your web browser.
2.Enter your login information as stated below:
Your username: firstname.mi.lastname
Your Password: wu##### (your password is unique and correlates to your employee number).
*To check your employee number, login to the Business Portal and then click "Employee Info Sheet". Your Employee number
will be located in the top right corner of this document (see example below).
3.Click on the Organizations tab which will be located near the top of your screen.
4.Under “My Organizations”, click on “Employee Technology Resources”
*Some faculty and staff may already have access to different Blackboard usernames. Please note that this new username is in
addition to any other usernames you may have access to.

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