Sample Application - University of California

Report
Ensuring Transfer Success 2013
Evaluation Detectives:
How UC Reviews
Challenging
Academic Records
Overview
• Evaluation Review Process – using a
Sample Admission Application
• Other Challenging Evaluation Areas
• Advising International Students
• Resources
• Bonus Features
•Former UC students
•Resources for Advising International Students
Sample Application
A walk-through a sample admission
application reviewing:
• Challenging Evaluation Areas
• Summary Totals
• Campus Selection Decision
Sample Application - Evaluation
Sample Application - Evaluation
Sample Application Summary
Biological Science Applicant
• 64 sem/96 qtr units – excluding exam credit
• 3.31 GPA
Major Prep - one year each of:
• Chemistry
• Biology
• Calculus
• Organic chemistry
Comprehensive Review Factors
Sample Application
Possible Selection Decision
NOTE: Because campus/program enrollment goals, strength of applicant pool, and/or gpa
requirements vary from year to year, the decision outcome might be different for a similar
applicant profile from year to year.
UCB:
UCD:
UCI:
UCLA:
UCM:
UCR:
UCSB:
UCSC:
UCSD:
Deny - Low overall GPA
Deny - 2.50 required in the General Chemistry series
Maybe
Deny - Low overall GPA.
Admit – Meets all selection criteria
Admit – Meets all selection criteria
Admit – Meets all selection criteria
Admit – Meets all selection criteria
Maybe – Missing GPA requirement, possible waitlist
Ensuring Transfer Success
2013
QUESTIONS
Language of Instruction
School
Name/
Location
School
Code
Type
Begin/End
Dates
Diploma
Language of
Instruction
CECyTEJ
High School
999999
Pub HS
08/2005 05/2008
HS Diploma
05/2008
Spanish
College Name/
Location
College Code
Type
Begin/End
Dates
Language of
Instruction
Los Angeles
Southwest CC
4409
Pub/2yr
02/2010-06/2013
English
Insert col/univ
name
Insert Term
Course Title
Units
Grade
LA Southwest
Spring 2011
Elementary Spanish 1
5
A
Gap in Education History
Term
College Attended
Fall 2008
SANTA MONICA COLLEGE
Spring 2009
None Reported
Summer 2009
None Reported
Fall 2009
SANTA MONICA COLLEGE
Spring 2010
SANTA MONICA COLLEGE
Summer 2010
None Reported
Fall 2010
SANTA MONICA COLLEGE
Spring 2011
SANTA MONICA COLLEGE
Summer 2011
None Reported
Fall 2011
SANTA MONICA COLLEGE
Spring 2012
SANTA MONICA COLLEGE
Summer 2012
SANTA MONICA COLLEGE
Reason
Moved to Mexico for
personal reasons.
Not Enrolled
Not Enrolled
Not Enrolled
Importance of TCA Footnotes
Footnotes on the UC Transfer Course
Agreement (TCA) provide very helpful
information to ensure students will
–receive transfer credit for courses completed;
and
–they are not short of units to meet minimum
UC transfer requirements.
Sequential Order of Coursework
Golden West
College Dept.
Fall 2010
Course #
Course Title
Units
Grade
SPAN
G180
Elementary
Spanish 1
5
B
Golden West
College Dept.
Spring 2011
Course #
Course Title
Units
Grade
SPAN
G280
Intermediate
Spanish 1
5
C
Golden West
College Dept.
Fall 2011
Course #
Course Title
Units
Grade
SPAN
G185
Elementary
Spanish 2
5
A
Limitations on Course Series
Norco College Course #
Dept. Name
Course Title
Units
PHYS
2A
General Physics, I
4
PHYS
2B
General Physics, II
4
Norco College Course #
Dept. Name
Course Title
Units
PHYS
4A
Mechanics
4
PHYS
4B
Electricity &
Magnetism
4
PHYS
4C
Heat, Light &
Waves
4
Unit Limitations on Courses
The Transfer Course Agreement (TCA) for Glendale
Community College, lists footnotes about the following three
courses:
* Maximum credit allowed for 101 if taken after 105 or SOC S 132 - one unit
o No credit for 105 if taken after 101 or SOC S 132
* Maximum credit allowed for 132 if taken after POL S 101 or 105 - two units
How many units of credit would be awarded?
Glendale Comm Col
Dept.
Course #
Course Title
Units
POL S
101
Introduction to
Government
3
POL S
105
American Political Ideals
2
SOC S
132
Introduction to Social
Science
4
Unit Limitations on Courses
The TCA for College of the Sequoias has a
limitation on Chemistry courses:
* 1,2,20,21 and 30 combined: maximum credit,
2 courses
College of the
Sequoias
Dept. Name
Course #
Course Title
Units
CHEM
1
General Chemistry 1
5
CHEM
2
General Chemistry 2
5
CHEM
20
Introduction to General Chemistry
4
CHEM
21
Organic & Biological Chemistry
4
CHEM
30
General & Biological Chemistry
5
Ensuring Transfer Success
2013
QUESTIONS
Lower Level After
Advance Level Course
Credit will not be awarded
for an introductory course
after completion of a more
advanced level course in
the same subject area.
==== Physics ====
PHYS 2A General Physics I (W/Lab)
PHYS 3A Science and Engineering (W/Lab)
*PHYS 10 Introduction to Physics 4 (W/Lab)
* No credit for 10 if taken after 2A or 3A
Credit will not be awarded for
a lower level course after
completion of a more
advanced level course in the
same subject area.
====Math===
Math 3A Calculus I
Math 3B Calculus II
Math 3C Calculus III
No credit for 3A if taken after 3B or 3C
No credit for 3B if taken after 3C
Pass Credit Unit Limitation
•
No more than 14 semester (21 quarter) units
may be taken Pass/Not Pass
•
7-course pattern may be taken P/NP as long as
a P grade is equivalent to C or better
•
IGETC courses may be taken P/NP as long as
a P grade is equivalent to C or better
•
Major prerequisites should be taken for letter
grades – more information may be found in
ASSIST
•
Exceptions are made for institutions that only
award P/NP grades
Incomplete Grade
• UC checks the academic policy of the institution
to determine how to calculate an incomplete
grade.
• An incomplete grade may lapse after one
academic year or after only one term.
• Evaluators will also check the Comment Box on
the Transfer Academic Update (TAU) and/or
contact the student directly.
How does UC View An “I” Grade?
UC views incomplete grades either neutrally or will convert
to an “F” – depending upon the timeline of the institution.
• An “I” grade at the University of Iowa becomes an “F” if it is
not completed by the end of the next regular (fall/spring)
term:
Univ of Iowa
Dept Name
Fall 2010
Course #
Course Title
Units
Grade
Art History
1060
Themes in Global Art
4
I
• At Hartnell College, the Incomplete grade policy is the same
as Iowa’s.
Hartnell Col
Dept Name
Spring 2012 Course Title
Course #
Units
Grade
Philosophy
2
3
I
Intro to Philosophy
Transfer Academic Update
Students receive
information about the online
Transfer Academic Update
when they receive their
emailed application
acknowledgment.
Some campuses/majors
may require additional
forms.
The submission deadline
is January 31st.
www.universityofcalifornia.edu/admissions/how-to-apply/after-you-apply/updatetransfer-application/
Transfer Academic Update
What Happens if the TAU is NOT Submitted?
•
Priority deadline is January 31st
•
Campuses review through March but
there is no guarantee late submissions
and/or changes will be reviewed.
Ensuring Transfer Success
2013
QUESTIONS
Effective Fall 2014
Lower Division Unit Maximum Limitation
Students will be granted up to 70 sem/105 qtr units of credit for lower
division coursework completed at any institution or any combination
of institutions.
For lower division units beyond the maximum, subject credit for
appropriate coursework taken in excess of this unit limitation will
be granted and may be used to satisfy requirements.
• Units earned through: AP, IB, and/or A-Level examinations are not
included in the limitation and do not put applicants at risk of being denied
admission.
•Lower or upper division units earned at UC (Extension, summer,
cross/concurrent, UC-EAP, and regular academic year enrollment) are
added to the maximum lower division transfer credit allowed and might
put applicants at risk of being denied admission due to excessive units.
High-Unit Transfers
Junior or Senior Standing
High-Unit Junior has 80-89 sem units
Senior has 90 or more sem units
• Which UC campuses admit high-unit juniors and/or
seniors?
• How does UC calculate unit accumulation to determine if an
applicant would be a high-unit junior or at senior standing?
• What is the maximum number units allowed for a student to
still be considered for admission selection?
• What number of units changes the students status from
junior to senior standing?
High-Unit Transfers:
Determination of Junior or Senior Standing?
High-Unit Jr: 80-89 sem units
Senior: 90 or more sem units
Campus
Effective Fall 2014
Berkeley
90 sem/135 qtr units or more
Jrs: Some
Srs: Some
Davis
80 sem/120 qtr units or more--requires
Deans Review
Jrs: Some
Srs: Some
Irvine
90 sem/135 qtr units or more
Jrs: Some
Srs: Some
Los Angeles
86.6 sem/130 qtr units or more
Jrs: No
Srs: No
Merced
80 sem/120 qtr units or more--requires
Deans Review
Jrs: Some
Srs: Some
Riverside
90 sem/135 qtr units or more--requires
Deans Review
Jrs: Some
Srs: Some
San Diego
90 sem/135 qtr units or more
Jrs: Yes
Srs: No
Santa Barbara
90 sem/135 qtr units or more
*Col of Creative Studies will review seniors
on case-by-case basis
Jrs: Yes
Srs: No*
Santa Cruz
90 sem/135 qtr units or more
Jrs: Yes
Srs: No
All lower division units,
whether from a 2-year and/or
4-year college/university
are limited to a maximum of
70 sem/105 qtr units toward the
UC degree.
Exam units (AP/IB/A-Level)
are not included in the limitation
and do not put applicants at risk
of being denied admission.
All UC units (Extension,
summer, cross/concurrent,
UC-EAP, and regular
matriculation) are added to the
maximum lower division transfer
credit and might put applicants
at risk of being denied due to
excess units.
How many units makes an applicant a highunit junior or senior?
(Combination of lower division + upper division units & UC units)
Admits
High-Unit
Jrs or Srs?
Ensuring Transfer Success
2013
QUESTIONS
Advising Students with
International Records
• UC awards transfer credit for college courses completed
at any university recognized by Ministry of Education.
• UC does not accept transcript/course evaluations
conducted by evaluation agencies.
• International coursework may not be used to fulfill IGETC
(except for language other than English).
• UC does not award transfer credit for lower-division
language courses if the course is in the same language
as the student’s language of instruction.
Advising Students with
International Records
• Have course descriptions available for
appropriate course placement.
• Do not “repeat” course work in which you had
previously earned C or better grades.
• Do not enroll in lower-level courses if you have
already completed a higher-level course in the
subject area.
Advising Students with
International Records
• UC does not accept English courses from
international institutions where the language of
instruction is not English.
• Advise students to complete the UC English
requirement as early as possible.
• International students may not need to complete
UC’s American History and Institutions
graduation requirement.
Advising Students with
International Records
Become acquainted with a
UC International Specialist
• Although campuses generally cannot provide a
pre-evaluation, they are a great resource for
answers to your questions.
• International Specialists apply the same evaluation
guidelines used for domestic coursework.
• International Specialists use course descriptions
and consult faculty as necessary.
Ensuring Transfer Success
2013
QUESTIONS
Resources
admission.universityofcalifornia.edu/transfer/
Guides for Counselors : http://preview.tinyurl.com/UCCounselors-Guides
UC Statement of Transfer Credit Practices:
http://tinyurl.com/UCUC Transfer Matrix: http://tinyurl.com/UC-Transfer-Matrix
UC Transfer Admission Planner (TAP): http://tinyurl.com/UC-TAP
UC Transfer Admission Guarantee (TAG): http://tinyurl.com/UCTAG
UC Transfer Admission Guarantee (TAG) Matrix:
http://tinyurl.com/UC-TAG-Matrix
UC Statement of Transfer Credit Practices: http://tinyurl.com/UC-
THANK YOU
Submit Future Questions
to
[email protected]
BONUS FEATURE
Advising Former UC Students
Because we are aware that students who
were previously enrolled at UC enroll at a
CCC, we wanted to provide you with a few
tips!
Former UC Student at a CCC
CCC Advisors Should Always Ask:
1. What was the student’s Academic Standing at UC?
2. What is the student’s goal – return to same UC campus
or transfer to a different UC campus?
Also
•
Determine if the student has already met UC’s Entry
Level Writing Requirement
•
Determine if IGETC is appropriate for a specific student
Former UC Student
On Academic Probation at UC
TAU Question: Are you now or have you ever been on
academic probation at UC?
If yes, is the desire to
– Return to the former UC campus?
– Transfer to a different UC campus?
College/University
P/PN Units
UC Transferable
Units
Grade Points
GPA
UC Santa Cruz
4.0
36.0
71.3
1.98
San Jose City Col
0.0
24.0
96.0
4.00
Cumulative
Totals
4.0
60 + 4 P = 64
167.3
2.78
Former UC Student
Satisfying UC’s ELWR
The Transfer Academic Update asks if the student has met
the Entry Level Writing Requirement prior to leaving UC.
1. If ELWR is completed then there is nothing further to
do
2. If ELWR is incomplete and the student is returning to
same UC campus the requirement must be
completed at that UC campus
3. If ELWR is incomplete and the student is transferring
to different UC campus the requirement can be
completed at the community college
Former UC Student
Completing IGETC
• Transferring to a different UC
Campus
– IGETC is acceptable but may not be
necessary; depending on the major
• Returning to the same UC Campus
– IGETC is not acceptable
BONUS FEATURE
Resources
for
Advising International Students
Online Resources For Understanding
International Records
AACRAO: aacraoedge.aacrao.org (need subscription to access)
Educational Credential Evaluators, Inc. (ECE): www.ece.org
International Association of Universities – World Higher Ed Database:
www.iau-aiu.net/content/he-systems (free)
International Education Research Foundation (IERF): www.ierf.org
(credentials evaluation service)
International directory for Ministry of Education websites:
www.chea.org/intdb/international_directory.asp (you must agree to the waiver)
NAFSA: www.nafsa.org
World Education Services: www.wes.org/ewenr
Resources - Publications
The New Country Index (Volume II): Making Sense of International
Credentials www.ierf.org/index.php/institutions/country_index_vol_ii/
American Association of Collegiate Registrars and Admissions
Officers (AACRAO)
• International Guide: A Resource for International Education
Professionals
• Country Series & PIER/World Education Series
www.aacrao.org/publications/publications_catalog/publications_catalog_internation
al_education.aspx
Online Guide to Educational Systems Around the World (website use
is free; for credentials before 1999, order CD of information)
www.nafsa.org/publication.sec/epublications/online_guide_to/
International Handbook of Universities, The International Association
of Universities (IAU) www.iau-aiu.net/content/reference-publications

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