Mitigation and Extenuating Circumstances Presentation for

Report
LEEDS BECKETT UNIVERSITY
Mitigation and Extenuating
Circumstances
Quality Assurance Services
Aims of session
• Overview
• Process
• Membership of University mitigation
panel
• Remit of University mitigation panel
• Case study exercise
• Questions
Overview
Issues that prevent students from fully
engaging with their course, submitting pieces
of work, sitting exams, poor performance
• Submission of extenuating circumstances
form
• Mitigation at the point of assessment
(extension)
• Mitigation considered by a panel
Purpose of a mitigation panel
University authorises
establishment of
Purpose
of athemitigation
mitigation panels at scheme/ faculty level
panel
(may wish to undertake at partner/school
level)
Purpose:
• Consider extenuating circumstances
• Make recommendations to the relevant
Board of Examiners i.e. accepted / rejected
Process
•
•
•
•
At cognate subject area / partner level
As a minimum one per semester
Prior to Examination Committee
Feedback to students post panel meeting via
a letter
• Decisions recorded on template for
recommendation to the Board of Examiners
Agenda of mitigation panel
1.
2.
3.
4.
5.
6.
7.
8.
Membership and Attendance
Consideration and determination of requests for late
submissions
Reporting of requests for mitigation at the point of
assessment
Consideration of individual requests for extenuating
circumstances
Arrangements for notification to Chairs of Boards of
Examiners
Arrangements for the retention of appropriate
documentation
AOB
Date of next meeting
Membership of mitigation panel
• A Chair (senior member of academic staff)
• One experienced member of academic or
senior support staff external to the faculty/
school in which provision is located
• A minimum of two members of academic
staff internal to the faculty/ school in which
provision is located
• A secretary (student administration)
* All staff involved should be trained.
Outcomes of a Mitigation panel
Mitigation panels will consider the extenuating
circumstances and will report to the relevant
Board of Examiners:
• Advise as to whether circumstances should be
accepted/ rejected
• Categorise the seriousness; A, B, C
• Identify the assessments which were affected
• Note any spent extensions to avoid double
counting
Categories of mitigation
A - Very serious - a range of options open to
the Board of Examiners
B - Sufficient to warrant deferral
C - Not sufficiently serious to warrant
deferral
Disclosure
• The precise nature of the extenuating
circumstances will NOT be disclosed to the
Board of Examiners
• All discussion will remain confidential to the
membership of the panel, except where a
student late submits an appeal against a
decision of a Board of Examiners
Documentation
• Independent supporting documentary evidence
may include:
- A medical certificate
- A letter from a medical professional treating a
family member
- A letter from an employer
- A letter from a transport company e.g. bus/ rail
- A statement from an academic member of staff
(at the request of the student)
- A statement from a counsellor
Third party submission
There is provision for a third party to
submit on behalf of the student where
it is not possible for the student to
submit – normally due to a serious
medical condition.
Statement by staff
There is provision for staff to present
statements but these must be at the
behest of the student and not the
member of staff.
These must be in writing and detailed
information must be provided.
Case study scenarios
Resources
• Academic Principles and Regulations: C15
• Guidance on mitigation and extenuating
circumstances
• Registration of Extenuating Circumstances for
Extension or Mitigation form
• Franchise mitigation outcome letter
• Outcomes of a mitigation panel template
Questions
[email protected]

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