Fire Procurement

Report
Incident Business Workshop
Ben McGrane
May 1, 2012
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Regional Office AQM Group
FACT Members:
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Ben McGrane – Lead & Aviation
Kermadine Barton – CO
Leif Shjeflo – CO
Juanita Johnson – Procurement Tech
Headquartered in Redmond, OR
Responsible for all preseason IBPAs
◦ VIPR Competitive
◦ Source List Resources
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Regional Aviation Contracts/Agreements
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Crew Committee
◦ ODF is extending till November 30, 2012
 Last Year
◦ ODF is retaining admin
◦ New RFQ in development
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Equipment Rates Committee = RIP
◦ Re-tasked as Contract Equipment Committee
◦ Developing Fire Procurement Field Guide
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R6 CWN Type III Helicopters
◦ BPAs awarded June 2011
◦ 13 vendors & 44 aircraft
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R6 Exclusive Use Type III Helicopters
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National
◦ Contracts – Exclusive Use
◦ 4 Bases: John Day, Prineville, Wenatchee (2)
◦ CWN – New awards for FY12
◦ Exclusive Use – New Awards for FY12
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CWN Light Fixed Wing
◦ Current BOAs awarded 2010
◦ Year 3 of 3
 20 Vendors & 57 aircraft
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Air Attack
◦ LaGrande & Wenatchee – Year 1 of 3
◦ Redmond & Klamath Falls – Year 3 of 3
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Incident Contract Project Inspector
◦ Incorporated into 310-1 October 2012
◦ IQCS October 2012
◦ Supplementing CRNW for 2012
 CRNW = Crews & Waterhandling only
 ICPI
= majority of IBPAs
◦ ICPI will be THSP for 2012
◦ Region 6 held course April 2012
D21. PAYMENT (All 2010 through 2012 Templates). D.21.8.2 language regarding
Driver Hour Limitation was updated to state, "Driver Hour Limitation - The
following Driver Hour limitations, as referenced at D.6.6, shall apply to this
agreement:
A. No driver will drive more than 10 hours (behind the wheel) within any duty-day.
B. Multiple drivers in a single vehicle may drive up to the duty-day limitation
provided no driver exceeds the individual driving (behind the wheel) time
limitation of 10 hours.
C. A driver shall drive only if they have had at least 8 consecutive hours off duty
before beginning a shift. An exception to the minimum off-duty hour requirement
is allowed when essential to:
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accomplish immediate and critical suppression objectives, or
address immediate and critical firefighter or public safety issues.
D. As stated in the current agency work/rest policy, documentation of mitigation
measures used to reduce fatigue is required for drivers who exceed 16 hour work
shifts. This is required regardless of whether the driver was still compliant with
the 10 hour individual (behind the wheel) driving time limitations."
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Follow IIBMH Chapter 10
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Contractor employees = Agency employees
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DOT, FMCSA, etc. may have emergency
exceptions; however, IIBMH needs to be
followed!
Drive time, not shift or duty day.
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For 2012 preseason IBPAs must be done in
VIPR.
◦ No more ITEAM “Local IBPAs”
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Alternatives:
◦ EERAs
◦ Master Lists in ITEAM
◦ Credit Card or Commercial Hire
Incident Blanket Purchase Agreement (IBPA)
 Competitive Preseason IBPA
 Done in VIPR
 Noncompetitive Preseason (Local IBPA)
Blanket Purchase Agreement (BPA)
Emergency Equipment Rental Agreement (EERA)
IBPA (VIPR)
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Contractor comes
equipped w/ PPE &
shelter*
EERA
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Contractor can check
out PPE, Shelter, etc.
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Rates: Established,
90%, or negotiated.
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Rates: Competitive
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Term: up to 3 years
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Term: ends at Demob
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Can re-use
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Cannot re-use
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Characteristics
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Done in VIPR
National Template
Competitive Pricing
“Best Value/CBA”
Host Dispatch
Dispatch Priority
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Resources:
 Water Handling
 Heavy w/ Water
 Mechanics
 Fallers
 Potable/Gray/HW
Trailer
 Clerical
 GIS
 Mobile Laundry
 Reefers
 Heavy Equipment
 Weed Wash
 Fuel Tenders
Source List:
 All non-VIPR resources will be in ITEAM
 Optional Use
 Pre-loaded, negotiated, etc.
 Requires EERA each order
◦ Local AQM/Procurement and/or FACT to support

Examples:
◦ Porta Potties, Vehicles w/Driver, camp equipment
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Hired after VIPR Agreements Exhausted
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Incident Only
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Can be used to make changes to IBPA
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Can be done in ITEAM
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Standard Method for Toilets & Drivers
◦ Hired for specific incident
◦ Local AQM, Buying Teams, IMTs
◦ Expire with demob
Three options for 2012:
1) Travel Card
◦ On-Road Vehicles
◦ Renter pays direct
2) BPA(s)
◦ Enterprise, Dollar, etc.
◦ Off-Road Vehicles
3) GSA RSVP
◦ Numerous Vendors
◦ All Vehicles
◦ Longer term rentals
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BPA(s) in process
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Ordering Procedures = same as last year
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Incident Admin
= same as last year
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Invoice Submittal
= send to FACT
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Payment
= made by FACT
Rollovers:
 Done:
◦ Mechanics
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May 1st (est):
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Waterhandling
Heavy w/Water
Heavy Equip
Weed Wash
Clerical/Heli Trailers
Reefers
Fallers
New IBPAs:
 May 1st (est):
◦ Potable/Gray/Handwash
Trailer
◦ Mobile Laundry
◦ Chippers
◦ Misc Heavy Equip:
 Graders
 Feller Buncher
 Masticator
◦ Fuel Tenders
http://www.fs.usda.gov/goto/r6/workingtoget
her/contracting/fact
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Finance Copies
References
Aviation Agreements/Schedules

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