Stars for Elementary Schools

Report
STARSADMIN
For Elementary Schools
Office of Academic Policy & Systems
September 2013
What is STARS?
STARS is the application all schools
use to record offered courses, teacher
assignments, and student schedules.
Courses
2013-2014 School Year
This August CFN teams helped setup
Elementary Schools in STARS by
collecting teacher assignments and
student to teacher linkage information.
Students
Teachers
STARS data will be used to identify
what courses each teacher teaches
and the students within those courses.
Going Forward
Now that STARS setup is complete Elementary Schools will manage
STARS data by making updates to student programs, etc.
Making Updates to STARS Data
SCHOOL
Using STARSADMIN, schools can:
•
Update student schedules;
•
Schedule new admits;
•
Run Class List and related reports;
•
Update student marks;
•
Print STARS Report Cards;
•
Link teachers using Teacher
Reference;
•
•
CFN
Schools must communicate with their CFN
data/application specialist to:
•
Add a new class to a teacher;
•
Remove/Add a course to the school;
•
Change the teacher connected to a
course;
•
Change how a teacher’s name
displays (i.e. name spelling) on the
STARS Report Card;
•
Add a second teacher to a class using
•
Section Properties;
Flag classes where services are
provided using Section Properties.
Add three or more teachers to a class;
Add assessments to the schools
master schedule;
•
Change the number of Report Cards
to be issued throughout the year;
•
Change student/ class schedules en
masse.
Understanding STARS
COURSE CODES: Course codes are used to identify the learning standards
being met during a class. Each character defines the type of course
(department, subject, grade level, etc).
SECTIONS: Sections are used to identify different groups of students taking a
course. For example: Science section 01 and Science section 02 are both
science classes (meeting science learning standards) but each has its own
group of students assigned (or scheduled).
MARKING PERIODS: Marking periods are used to record marks for a segment
of time within a school year. Each marking period has a start and end date.
Schools may have up to 8 marking periods (report cards) in a school year.

Contact your CFN to add/remove marking periods or change marking
period dates.
Elementary School Course Codes
Subject
ELA Overall
ELA Reading
ELA Writing
ELA Listening, Speaking, and Language
Math
Science
Social Studies
ESL
Native Language
PE/Health
Visual Art
Music
Dance
Theater
Technology
Academic/Personal Behaviors
AIS Math
AIS Science
AIS Writing
AIS Reading-RTI
Course
Code
EENJ#
EDNJ#
EWNJ#
ELNJ#
MMNJ#
SSNJ#
HSNJ#
ESNJ#
EQNJ#
PPNJ#
ANNJ#
UANJ#
DSNJ#
CJNJ#
TCNJ#
GANJ#
MANJ#
SANJ#
EANJ#
ERNJ#
Grade
5th
Character
Pre-K
P
K
K
1
1
2
2
3
3
4
4
5
5
All schools can use the administrator application STARSADMIN to
manage STARS data and generate STARS reports.
STARSADMIN
Accessing STARSADMIN
STARSADMIN (https://ats.nycboe.net/stars) is only available on schools’
administrative network and on computers running Internet Explorer 8.
To log into the application, use your DOE e-mail username and password. If you
do not know your password, you may reset it using the DOE password reset tool:
https://idm.nycenet.edu/selfservice.
SYSTEM ACCESS TO STARSADMIN
 Schools should contact their CFN data/ application specialists to be
provisioned access to the STARS Admin application.
 STARSADMIN access is granted to school administrators and support staff
that manage scheduling data. Teachers do not require STARSADMIN
access.
Navigating STARSADMIN
Functions and reports are
organized by drop down
menus. Hover over a menu
to see all submenus.
Easy access icons are
located under the STARS
Admin logo for easy
navigation.
Important announcements
are shared here.
For additional guidance on navigating the STARS Admin webpages click here.
Scheduling related action
items that require school
attention are listed here.
All schools can use STARSADMIN to schedule new admits and
change current student schedules.
PROGRAM UPDATES
Program Updates
Schools must update a student program when:
• A new student is admitted (student has no program)
• A student program changes (example: after an interclass transfer)
Program Updates
Identifying New Admits
Schools can use a simple STARS report to identify new admits, known as
Students without Programs.
BEST PRACTICE: Print the Students without Programs report. All of the
students who appear on the report are not scheduled for any courses.
1.
Log into STARSADMIN - https://ats.nycboe.net/stars
2.
In the menu bar, select Student Programming  Student Schedules 
Students Without Programs
3.
Choose a Sort Option. Recommendation: Official Class
4.
Click the Generate Report button.
5.
Click the RED My Reports link.
6.
Click the View – PDF link next to the StudentswithoutPrograms report to
view/print.
Program Updates
Identifying New Admits
Students without Programs Report
Program Updates
Identifying Interclass Transfers
Schools can use a ATS report to identify students interclass transferred during a
specified time span. Often these student will require program changes in STARS
as well.
BEST PRACTICE: Print the ATS report RIIR - Intergrade / Interclass Report
PROFILE 00-0-000
REPT0410
==>
New York City Public Schools
Intergrade / Interclass Report (RIIR)
09-25-13 16:18:41
01600-ATSUSER
SCHOOL NUMBER: 440
SELECTION CRITERIA:
ENTIRE SCHOOL
(ENTER A Y):
OFFICIAL CLASS
:
GRADE
:
DATE RANGE
(MMDDYY):
TRANS CODE
(C=INTERCLASS G=INTERGRADE):
_
___
___
START : 090913 END : 092513
_
LEAVE BLANK FOR ALL
SORT OPTIONS:(ENTER A "Y")
SORT BY ALPHA
(DEFAULT): _
SORT BY NEW GRADE,ALPHA
: _
SORT BY NEW OFFICIAL CLASS,ALPHA
: _
SORT BY EFFECTIVE DATE,ALPHA
: _
EMAILID: ____________________ @SCHOOLS.NYC.GOV SUBJ: _______________________
PRINT OPTION: ( ENTER PRINTER INFORMATION )
DOWNLOAD
DIST: 000 LOC: 000 PRINTER: 0 HOLD: N
ID: EPTW0272 TYP: _
Press F6 to execute
F1/Help
F2/
F3/Quit-return F4/Lookup
F5/
F6/Execut
F7/
F8/
F9/Refresh
F10/
F11/
F12/Exit
Preparing for Program Updates
Printing a Sample Program
Each class (group) of students is schedule for courses in a particular section. To
identify the sections used in your school print one student schedule from each
official class.
BEST PRACTICE: Print one student schedule from each official class. This will
identify the course and section to be used for each official class.
Printing Student Schedules:
1.
Log into STARSADMIN - https://ats.nycboe.net/stars
2.
In the menu bar, select Student Programming  Student Schedules 
View Schedule
3.
Under Find students, #2, select an official class from the drop down menu.
Click GO.
4.
Next to Select a student, choose a student from the official class with a
complete program.
5.
In the top right corner of the page click the Print Program button.
Preparing for Program Updates
Printing a Sample Program
Preparing for Program Updates
Printing the Teacher List Report
BEST PRACTICE: Print the Teacher List report.
The teacher list report lists every teacher assigned to a class by your CFN team
during the August scheduling progress. It is a good reference report to identify
the classes and sections a teacher is linked to.
Printing the Teacher List report:
1.
Log into STARSADMIN - https://ats.nycboe.net/stars
2.
In the menu bar, select School Setup  School Staff  Teacher List
3.
Next to Sort Options choose TCS – Teacher, Course, Section.
4.
Click the Generate Report button.
5.
Click the RED My Reports link.
6.
Click the View – PDF link next to the TeacherList report to view/print.
Preparing for Program Updates
Printing the Teacher List Report
Schedule Add/Drop
Student Programming  Student Schedules  Schedule Add Drop
School administrators can add classes to individual student programs using the
Schedule Add/ Drop function, available on the ‘Student Programing’ menu in
STARS Admin. You may filter classes by teacher name.
Programing New Admits
Students without Programs
1.
Assign new student to an ATS official class.
2.
Log into STARSADMIN - https://ats.nycboe.net/stars
3.
In the menu bar, select Student Programming  Student Schedules 
Schedule Add Drop
4.
Use the Find students fields to search for the new admit or choose the
student from the Select a student drop down.
5.
Using the printed sample schedule for the official class, type each course
code / section (one at a time) in the appropriate Available sections fields.
COMING SOON: Select available sections using a Teacher name
dropdown menu.
6.
Click the Add button next to the correct course and section to schedule the
student.
7.
Once all course sections have been added to the new admit click the Save
button at the bottom of the screen to save changes.
Programing Changes
Example: After an Interclass Transfer
1.
Assign student to the new official class in ATS.
2.
Log into STARSADMIN - https://ats.nycboe.net/stars
3.
In the menu bar, select Student Programming  Student Schedules 
Schedule Add Drop
4.
Use the Find students fields to search or choose the student from the Select
a student drop down.
5.
Next to Student Program click the Drop button next to each course section
that is changing (in most cases all course sections will be changing).
6.
Using the printed sample schedule for the official class, type each course
code / section (one at a time) in the appropriate Available sections fields.
COMING SOON: Select available sections using a Teacher name
dropdown menu.
7.
Click the Add button next to the correct course and section to schedule the
student.
8.
Once all course sections have been added click the Save button
at the bottom of the screen to save changes.
Programing Changes
Also use Schedule
Add/Drop to:
•
Program a student for:
an AIS/RTI class, a
Running Record
Assessment, or a
Push-in/ Pull-Out
assignment.
NOTE: Coordinate with your
school’s CFN
data/application specialist
for any mass student
program changes.
Printing a Class List Report
Users can generate class rosters by running the Class List report on the ‘Student
Programing’ menu in STARSADMIN. You can sort the report by teacher name for
easy distribution to school staff. Class Lists can be used to verify teacher to
student linkages.
Student Programming  Student Schedules  Class Lists
Printing a Class List Report
Assigning Co-Teachers to Classes
Schools can assign co-teachers to classes in STARS using the Section
Properties function in STARSADMIN, available on the ‘School Scheduling’ menu.
Assigning a co-teacher will link co-teachers to their assigned STARS courses so
they may enter grades for their students in STARS Classroom.
School Scheduling  Master Schedule  Section Properties
Assigning Co-Teachers to Classes:
Section Properties
Click on the EDIT icon for a screen
used to populate a secondary
teacher and assign additional
section properties such as special
education category
Assigning Co-Teachers to Classes:
Section Properties
In the new window type/change the
secondary teacher name and use
the dropdowns and check boxes to
identify other properties.
Matching Teachers to DOE E-Mails
All teachers with course assignments must be linked to a valid record from
Galaxy. Schools must match all teachers using the Teacher Reference function
on the ‘School Set-Up’ menu. Only teachers matched in this way will be able to
see their students in ARIS and enter grades for their students in STARS
Classroom.
School Setup  School Staff  Teacher Reference
NOTE: For a complete list of teachers and their assigned courses, you can
generate a Teacher List report, available on the ‘School Set-Up’ menu.
Matching Teachers to DOE E-Mails:
Teacher Reference Function
Coming Soon
•
STARSClassroom will be available to all teachers starting in mid-October
2013: http://www.nycenet.edu/starsclassroom
•
School Administrators will be able to print the new STARS Common Core
Report Card from STARSADMIN.
For additional information about STARS Classroom or report cards, please see
the following resources:
Student Report Cards and Supplements:
http://intranet.nycboe.net/TeachingLearning/ReportCards
Links
•
STARSADMIN - https://ats.nycboe.net/STARS/
•
STARSClassroom - http://www.nycenet.edu/starsclassroom
•
STARS Wiki – http://tinyurl.com/STARSwiki

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