FREH Operations News & Building Updates

FREH Operations
News & Building Updates
Toshiba Training Follow Up
Thanks to all who attended training sessions
• you need the printer installed
offered by Toshiba. You came with great questions
• printing-type issues
and learned helpful tips things to make your
printing lives a little easier. Now you can use those • If you experience a service disruption with a
multi-function printer, turn over the
MacGyver skills for other tasks like figuring out
laminated blue sign on the device to
creative ways to stay warm during a Midwest
indicate/let the next person know there is
polar vortex!
an issue.
For those who weren’t able to attend, here is
what you missed:
• Yellow log sheets are posted in each printer
area for users to note when service is
requested. These will be reviewed and shared
• New signage has been posted at all Toshiba devices to with Toshiba representatives.
identify avenues and resources for requesting
• Low toner notices are automatically emailed to
• Contact FREH Operations (4-7146/4-147)
• paper jams
• help with loading paper
• depleted toner indicator
• device power issue
• hardware-type issues
• Contact ITaP (4-4000) for:
• a computer error when sending print jobs
• a missing print job
FREH Operations. Although you may see
the alert on the device, the email confirms
when toner is depleted.
• When contacting FREH Operations and/or
ITaP with an issue, be SPECIFIC (“the
printer is not working” is not sufficient
information). A lack of details delays
processing and maintenance time to alleviate the
issues users are experiencing.
Building Inspection Recap & Findings
In December 2012, Purdue safety personnel
conducted a building inspection to determine
if work areas met local and state codes (i.e.
functioning egress lights, sprinkler heads,
fire extinguishers). Although most areas on
their checklist passed, there were 3 common
practices that received a unsatisfactory
grade and needed to be abated by FREH
Operations and Zones Maintenance:
Exposed Wiring
Many cubical areas had frayed/damaged
power cords (mostly due to the small space
provided in the electrical floor receptacles and/or
cords sticking out and running underneath
carpeting). Bigger spaces were drilled within the
receptacles and damaged cords were replaced. In
some instances we worked with the person in the
cubical to maneuver and reorganize their desk
items to optimize more space and functionality.
Permanent Extension Cords
Although they are considered a quick, inexpensive
fix and can be found in most stores, they are not
considered a safe option.
Extension cords were removed, and approved
power strips with longer cords were
purchased to replace them.
Power Strips “Piggy-Backed”
Some of us have been guilty of doing this at home
or in the workplace: needing more outlets for
more devices, so we plug one power strip into
another—this is a fire hazard! Approved power
strips were purchased strips with longer
cords/more outlets spaces.
This particular inspection takes place
every 2 years; however, we can always be
cognizant and proactive in regards to safe
practices. If you happen to be dealing
with any of these issues that are considered
unsatisfactory, let us know! We will work
with our resources to alleviate and replace
with proper, safe equipment.
Conference Room Scheduling Reminders
As departments start to make plans for winter and spring meetings, keep the following
in mind regarding conference room scheduling via Outlook:
•To effectively monitor room availability and usage, it is imperative to schedule in advance and
update/cancel as soon as possible if no longer needed (this is equally important if your
department had a staff member who normally scheduled transferring or leaving the
• Departments utilizing rooms for luncheons, showers, retirement receptions, etc. are
responsible for setup and cleanup, including (but not limited to):
-removing all decorations and refreshments (including PMU Catering equipment)
-holding items pending pick-up by PMU in your departmental area
-wiping off tables and chairs (floor services can provide cleaning products)
-removing trash (can be taken to dumpsters on the West side of FREH)
-removing any debris on the floor (floor services can provide a vacuum)
• If you need to schedule a room directly before or after another meeting, try to allow time in
between (at least 30 minutes) for floor services to setup. Example: there’s a meeting
scheduled for 9-10am; schedule your meeting to begin at 10:30am if possible. Depending on the
setup and/or equipment, floor services will need time to ensure the space is meeting ready.
• Notice equipment in the room but idn’t request it? More than likely it’s for another meeting
taking place. If you need to move any equipment or alter the room setup, be sure to return it in
order to accommodate later reservations.
• If you reserve two rooms in order to create one big room (ex. 2-1 and 2-2), and it needs to be
set up in a certain way (classroom, U-shape, square, pods, etc.), indicate that in the notes of
the reservation.
The 12 Days of FREH Kindness
It’s that time of year again: overcrowded malls, family dinners, the eternal
ringing of Salvation Army bells, and repeated broadcasts of “some sort of
Charlie Brown holiday” on television.
Personal stress levels are at an all time high; at times we bring that into our
professional workspaces. Now add on tasks and to-do lists that seem endless: it’s
surprising we don’t throw up our hands and take a cue from bears to retreat,
hide, and hibernate for a few months!
A simple act of kindness—without expecting anything in return—goes a LONG
way and has positive effects on environment; it makes a person feel valued and
appreciated. There’s also a benefit for the giver: spreading kindness has a
life-changing, ripple effect!
In order to get into the giving spirit, challenge yourself to engage in “12 Days of
FREH Kindness” with colleagues this month (yep, it’s a similar premise to that
catchy, upbeat jingle most people sing repeatedly this time of year).
Not sure of what to do? No worries! The following page lists a sample of ideas to
get your creative thought processes flowing.
NOTE: this is just a guide: feel free to mix it up!
On the
Day of FREH Kindness, a colleague gave to me/us…
5: Awesome High Fives
Lift that hand up and let the
awesomeness commence! Do it at least 5
times today, or find 4 other colleagues
for a group one! Be creative, dramatic,
or low key. For those concerned about
germs, light fist bumps are also
4: Exclamations of High
9: Inspiring Signs
Create an inspiring sign about a colleague—
or your department. Hang it outside a
common cubical area or in a public space
(ensure it doesn’t obstruct exit signs or
safety equipment!).
8: Engaging Inquiries
Do you send emails with that extreme
red exclamation point attached to it?
Switch it up and surprise recipients with
content that is fun and encouraging (i.e
free chocolate in my cubical, job well
done on the team project, you rock my
3: Cups of Coffee
You know it’s the “elixir of life” for
some of your closest colleagues. You may
have to time it just right, but have a cup
of joe waiting for them in their cube
prior to their arrival!
Wrap each one individually and share with
12 colleagues. Leave a box in a break room
with a note for the first 12 people who
enter. Mmmmm, sounds like you need to pay
a visit to Mary Lou .
Do you ever go into someone’s cubical and
vent about the crazy weather, the
formatted page that just won’t cooperate,
or to ask for some sort of assistance with
a task? Before sharing your epic tale, ask
the person “hey, how’s it going?” or “how
are you doing today?”
11: Fly By Greetings
7: Lucky Scratch Offs
Buy 7-$1 scratch offs and give them to the
first 7 colleagues you see…and wish them
Want to get in an easy workout? Make
eye contact with someone today! You
have to utilize your eye socket muscles
to hold them up; otherwise your muscles
may not be up to the task. Easy peasy,
and you didn’t even break a sweat!
10: Notes of Encouragement
6: Fashion Forward Statements
1: Hearty Pat on the Back
12: Dozen Donuts
Genuinely greet at least 11 colleagues that
cross your path, even if you don’t know
Know someone having a rough day, going
through a tough time, or feeling down?
Send them a HANDWRITTEN note (step
away from that keyboard!); make it colorful
with Sharpies, post-its, and attempted art
masterpieces. Most importantly, make it
specific and personal!
Have you noticed just how fashionable
building occupants and guests are with
their cool glasses, nice sweaters, or comfy
shoes? Let them know…it just may make
their day!
2: Eyes Wide Open
After you have shared the generous
gifts of kindness with others, don’t
forget the VIP—you!!! You work hard
and give it your all on a daily basis. You
did your best to get through
2014…you’ve earned and deserve some
kindness too!

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