Advantages of RapidILL

Report
Presented by Kenneth Kinslow



A resource sharing system created by the ILL
staff at Colorado State in 1997.
It is for articles only.
Let’s take a look at the Rapid Home Page:
RapidILL



Rising serial costs had forced us to cut many
titles and serial packages.
After these cuts, we expected to get our
patrons what they needed via traditional ILL
as well as through commercial suppliers.
The reality of the situation – regular ILL was
not quite good enough, and we relied more
and more on commercial suppliers.


Mostly for the turnaround.
Some concern about budget – i.e., the high
cost of commercial document suppliers.




Choose a “pod” or group – again let’s go back
to the Rapid website.
Send a file of serial holdings which goes into
the centralized database of your pod or
group.
Training.
Trial Period.




$9,000 (USD) set-up fee.
$8,000 (USD) annual fee.
Agreement to turnaround article requests
from your partners within 24 hours.
Agreement that you do not charge your
partners for articles supplied.




Received 3,961 articles out of 4,163 requests
– that’s a fill rate of over 95%.
Turnaround time was under 24 hours.
$4.29 (USD) per article.
Article requests sent via OCLC – the
turnaround time was approximately 5 days.


Before Rapid (fiscal year 2005-2006) over
$90,000 on British Library Inside, Ingenta,
CISTI, and others.
After Rapid (fiscal year 2006-2007) less than
$20,000.



Forget about saving money by not using
commercial doc suppliers.
Put aside those figures of set-up and annual
fees.
The real cost lies in reciprocation.




That first year we supplied 7,930 articles.
In order to turn article requests around within
the 24-hour criterion, one needs to prioritize
the lending queues.
Add student help.
In general to get great service, we needed to
commit ourselves to providing great service.



Borrowing requests go into ILLiad.
If an article request contained an ISSN or
OCLC number and a volume year, we would
launch the Rapid Client, which searched the
database for a match.
If a match was found, we would click OK,
import the Rapid number, and mark the
request as sent.



The Rapid Manager has automated the
process.
As soon as requests clear copyright, if these
requests have ISSN or OCLC #’s and years of
publication and if there is a match with the
holdings of our ARL partners, they are sent
via Rapid.
The requests are virtually direct requests with
no staff intervention.



The Rapid Manager has automated the
process
As soon as requests clear copyright, if these
requests have ISSN or OCLC #’s and years of
publication and if there is a match among
your ARL partners, they are sent via Rapid
The requests are virtually direct requests with
no staff intervention



When we sent in our serial holdings, we asked
that Rapid block any requests to electronic
journals.
Later we were able to unblock any e-serials
the licensing agreements of which allowed for
ILL.
This allowed us to deal with our licensing
agreements piecemeal, rather than deflecting
all requests for articles from e-journals.



Allows lending libraries to send articles in .tif
or .pdf formats regardless of whether the
libraries prefer to receive via Ariel or Odyssey.
RapidX inserts a cover sheet and updates the
request to “filled”.
Basically RapidX simplifies the process of
electronic delivery.




Let’s go to Notre Dame’s Rapid web site
Sending requests to branch libraries.
Real-time statistics.
Collection development tool.



Software designed for interlibrary loan that
allows for automatic processing, routing, and
load leveling.
Holdings database tailored to resource
sharing needs.
Such features as RapidX.




Specific holdings information.
The commitment to turn article requests
around in 24 hours.
The fact that these efforts are monitored.
The RapidILL staff.

Ken Kinslow – 574-631-9832
[email protected]

http://rapidill.org/Default.aspx


similar documents