THON Entrance Plan - Penn State Dance Marathon

Report
24 Days ‘til THON Weekend!
THON CHAIR WORKSHOP II
Penn State IFC/Panhellenic Dance Marathon
Financial Deadlines
Friday, January 11th:
All 2012 checks must be turned in
by 5:00 pm
Monday, February 11th:
All proceeds from Alternative Fundraisers
must be turned in by 5:00 pm
Saturday, February 16th:
All Funds to be credited to an organization must be turned
in by 11:59 pm
Sunday, February 17th:
All Funds for the THON 2013 Total must be
submitted by 11:59 am
Penn State IFC/Panhellenic Dance Marathon
Corporate Contact Deadline
 Due by January 28th
 We need time to get in
touch with your donors!
Penn State IFC/Panhellenic Dance Marathon
Thanking Donors
 Donor Information available on THINK
 Stationery available for sale with THON logo
 Cash only in the THON Office
$3 – 10 card
$5 – 20 cards
$8 – 30 cards
$10 – 40 cards
$25 – 100 cards
Penn State IFC/Panhellenic Dance Marathon
Organization Merchandise
Now is the busiest time for THON’s licensed
vendors
Please respect the deadline of Friday, January 25th
All designs must first be submitted to
[email protected] for approval
Penn State IFC/Panhellenic Dance Marathon
Dancer Registration
In person Dancer Registration Dates:
• Monday, January 28, 2013: Independent Dancers and
Organizations in the Lottery
• Tuesday, January 29, 2013: General and Special Interest
Organizations
• Wednesday, January 30, 2013: Greek Organizations
and Commonwealth Campuses
Registration takes place in 129 HUB
All organizations must have raised a minimum of
$2,600 to register dancers
Penn State IFC/Panhellenic Dance Marathon
Dancer Registration
Items to Bring to In-person Registration:
Completed Dancer Registration Forms
Completed EMS forms for BOTH Dancers
Penn State Student ID
Check or ASA Transfer for registration fee of $80
All Dancers not selected in Lottery will have check or ASA
transfer returned.
Cash payments WILL NOT be refunded
If you have any questions, please contact
[email protected]
Penn State IFC/Panhellenic Dance Marathon
Dancer Meetings 1& 2
Dancer Meeting #1: February 6, 2013 at 8pm in IM
Building - Gym 3, doors open at 7:30pm
Followed by Color Wars Kick Off!
If unable to attend Dancer Meeting #1, a meeting with the
Overall Morale Chairperson, Melanie Sessa, must be scheduled.
Please contact her at [email protected]
Dancer Meeting #2: February 15, 2013 in
the Multi-Sport Complex
Arrive by 3:30pm, Doors Open at 3pm
Followed by the Human Tunnel to the
BJC!
Penn State IFC/Panhellenic Dance Marathon
Medication Protocol
 A Pre-THON Medication Drop-off will take place on Monday,
February 11th, 10am – 5pm in 325 HUB.
Driver License and prescription bottle with medication
should be brought to Medication Collection
Do not place individual dosages into bags
before arriving. This will be completed by
School of Nursing.
 Remaining Medication Drop-Offs will occur at
check-in to Dancer Meeting #2
Absolutely no medication can be brought
into THON by Dancers
Penn State IFC/Panhellenic Dance Marathon
THON Entrance Plan
 For the Beginning of THON, all spectators will have to
enter in the following way:
• At 2pm, Spectators may begin lining up in the rope lines
set up from University drive to the Southwest corner of
Stadium West Lot
• The line will be roped off to and monitored by Captains
• The line will extend from the corner of
the lot to the exit of the service road to
University Drive
• NO ONE IS ALLOWED TO STAND ON
UNIVERSITY DRIVE
Penn State IFC/Panhellenic Dance Marathon
THON Entrance Plan
 At 3:50pm, groups of spectators will be allowed to cross
Curtin Road and enter the roped lines on BJC property.
 Captains will allow groups to file into the barricades set up
next to Gates A and B until the doors are opened to the BJC
at 4 pm.
 Groups of 20 people at a time will be allowed in the doors by
Captains at Gates A and B.
 Anyone found to be cutting into line or rushing the line will
have their organizations passes suspended
Penn State IFC/Panhellenic Dance Marathon
THON Weekend Entrance

Penn State IFC/Panhellenic Dance Marathon
BJC Rules
 Absolutely no alcohol is allowed in the BJC
• Any organization member found to have been drinking will
result in organization’s Pass Suspension
 During the hours of 11:00pm-4:00am only gate B will be
open
• No unsealed liquids will be permitted at this time
 No large containers are allowed in the BJC
• This include pizza boxes, water cases,
duffel bags, t-shirt boxes, plastic
containers etc.
Penn State IFC/Panhellenic Dance Marathon
BJC Rules
Saving seats is not allowed
No throwing/passing objects from the stands to the
floor
No standing on the seats
No standing in the portals or aisles
No sitting in seats
No charging cell phones using BJC Outlets
Penn State IFC/Panhellenic Dance Marathon
Pass Lists
Penn State IFC/Panhellenic Dance Marathon
Pass Lists
 Submitted online at THINK.psu.edu
 Close on February 3rd at 11:59 pm
 ABSOLUTELY NO PASS LISTS WILL BE ADDED AFTER THIS
DATE
 Chairs are able to add/edit until deadline
 Be sure to arrange with dancers to include family and friends
 General Org Passes vs. Finale Passes
 General Org: first 42 hours, 3 hours per pass, 15 names per pass
 Finale: final four hours only, 1 name per pass
 Cannot use Corporate Passes or Four Diamonds Family Passes
 Passes and THON Weekend
 Pass tables and closures
Penn State IFC/Panhellenic Dance Marathon
PASS System
 Access to the floor will be granted at Portal 14
 All passholders must have the following to access the floor:
• Name must be on a Pass List
• Must have a Pass available
• Must have valid photo identification
 No texting system will be used this year
• All passholders must wait in line
The System for General Passes will close at 10:15am
on Sunday 2/17
Finale PASS Check on will begin at 11:30am on
Sunday 2/17
Penn State IFC/Panhellenic Dance Marathon
PASS System Features
 Mobile PASS
• Allows all passholders to view how many passes their
list has available from their mobile phone
 PASS Info Booth
• Allows all passholders to view how many passes their
list has available
• Located at gate A
 THON Chair PASS
• Allows THON Chairs to view who is using their
passes using their mobile phone
• See Instructions on THON Chair Signup Handout
Penn State IFC/Panhellenic Dance Marathon
THON Chair PASS Access
Visit signup.pass13.org
Follow all instructions to sign up
Once approved, you can access
your pass list from your mobile
phone via pass.thon.org!
Penn State IFC/Panhellenic Dance Marathon
PASS System Suspension
 Passes can and will be suspended if an organization is
involved in misconduct in the BJC
• Any member violating any rule of THON or the
Bryce Jordan Center can result in pass suspension
• Both Members of the paired organization will be
suspended
 Passholders must exit the floor when their pass has
expired
• The System tracks expired passes and a single expired
pass will result in suspension
Penn State IFC/Panhellenic Dance Marathon
The Pit
Due to new Bryce Jordan Center seating equipment,
the Pit will not be available during THON weekend
The only way to visit a dancer on the floor is
through the PASS System
Penn State IFC/Panhellenic Dance Marathon
Helping the BJC
Please make sure to clean up trash in your area and
pay attention to items that should be recycled
Portal sweeps will occur throughout the weekend;
look for OPP & pass trash to Committee Members!
To report any spills, look for an OPP Captain
Be sure to thank any BJC staff
member; they are a key part in
keeping the BJC as THON’s home!
Penn State IFC/Panhellenic Dance Marathon
After Total Reveal
 To ensure the safety of every Dancer leaving the BJC
 After the total reveal, all FINALE pass holders will exit
the floor via the passholder stairs on the northeast end
of the dance floor
 All Dancers will exit the floor with belongings out of the
northeast side of the Dance floor
• Morale Committee Members will carry Dancers’ bags
and find their ride home outside.
• Dancer will sign out with their ride home and be free
to go
 NO PASSHOLDERS MAY EXIT WITH DANCERS
Penn State IFC/Panhellenic Dance Marathon
Interacting with Families
Please note that Family Passes cannot be
used by organization members
Penn State IFC/Panhellenic Dance Marathon
Resources for THON Weekend
 THON Chair Guide
 Your Communications Liaison
In case of an emergency THON Weekend, please call
Communications Overall, Jenna Adams,
at (610) 462 - 9291
Penn State IFC/Panhellenic Dance Marathon
Breakout Sessions
Optional Breakout sessions will be held in the
following rooms after the workshop:
• 107 HUB
• 111 HUB
• 235 HUB
Come learn about all the new features of the
PASS System to help make you THON
weekend experience better!
Also learn about rules you will need to know
before THON weekend!
Penn State IFC/Panhellenic Dance Marathon
Thank you for coming, please let us know if
you have any questions or concerns!
For The Kids
Penn State IFC/Panhellenic Dance Marathon

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