Integration Tier Session?

Green Engineering PC
Conferences Subcommittee Report
Rich Wahls
2013 Subcommittee Chair
[email protected]
SciTech 2014 – National Harbor
15 January 2014
Subcommittee Membership
SciTech14 …Franz-Josef Kahlen
P&E14 …Ruben Del Rosario
Conference Strategy
 Old Event Model
 New Event Model
– Integration Tier – What is it?
– Forums for GEPC support?
– GEPC Call for Papers?
• Volunteers for 2015 Forums
Conference Subcommittee
Dyna Benchergui
Ruben Del Rosario**
Andy Gibson
Franz-Josef Kahlen
Nicole Mendoza
D.R. Reddy
Rich Wahls*
• ….looking for new members – Chris Hughes
• *Subcommittee Chair
• ** Subcommittee Chair incoming after SciTech2014
GEPC Sessions At SciTech 2014
Franz-Josef Kahlen, GEPC Tech Chair
13 January 2014
Topics to be covered (not in order)
• Changes from ASM to SciTech – Opportunities for GEPC
• “Villaging”
• Venue Allocation
• Sessions
• Extended abstracts
• Keynote
• ScholarOne
Villaging / Venue Allocation
In the SciTech world, many previously unconnected events and groups
are coming together for the first time. The organizers want to “village“
events together that address similar audiences.
Our villagers: Applied Aero, Aircraft Design, Airbreathing Propulsion, Gas
Turbine Engines
From experience, a 50 – 100 seater venue is much too small, and a
ballroom is too big. We have requested 170+ seat venues; we were given
the biggest venue in the confeence hotel – 600 seats.
Five sessions
No. of papers
• NASA Aeronautical Sciences Project
Overview and Progress
James Heidmann
• Progress Towards N+3 Technologies in
NASA's Fixed Wing Project
Rich Wahls
• Progress in NASA's Environmentally
Responsible Aviation Project
Fay Collier
• USAF future mobility fleet centric*
Gary Dale
• USAF legacy mobility fleet centric
Gary Dale
From Laboratory to Flightline:
Case Studies of Operationalizing Energy Efficient Technologies
Dr. D. Erbschloe
AMC Chief Scientist
Observations / Lessons Learned
• AIAA help is usually available fast (thank you, Ann Ames)
• ScholarOne is not really set up for invited presentations.
• Many layers of authority must be activated, reviews are still required
• Changes past conference submission deadline are possible but require
significant manual intervention.
To minimize administrative post-deadline load, sessions
topics should in the future be finalized mid April
(accounting for a four week clearance period).
Recognizing the new environment (other TCs, PCs, etc.) and other conferences, I have asked for (but not
enforced) extended abstracts of 2 pages.
At some point, I think it would be useful to have some records of what GEPC has accomplished, if only for
documentation and archival purposes. Further, the context at SciTech will be different in that the audience
is made up from people we have not interacted with. Lastly, looking at the next five years, I expect that the
format of the sessions will change and that we will end up with a full review process like many other
groups. I have seen it in other conferences that you need to provide some track record to reach the next
levels of maturity. Therefore, I believe it will be helpful to get some groundwork covered already today.
Questions to raise:
SciTech structure:
• Morning and evening “shoulders“ take up much time and reduce session
durations – does this add value for attendees?
• Villaging
• Venue size
• Earlier commitment - speakers / chairs / topics / AIAA admin
Future GEPC format:
• Should we join the formal call for papers?
• Is there a desired target size for GEPC – no. of papers or sessions
• No. of invited sessions? No. of regular sessions?
• Do we have a reviewer database?
• Role of sub-committees (invite keynotes, create and organize invited
sessions, …)
• PC meeting format – meeting slot mutually exclusive with “co-villagers”
Personal word of thanks
I could not have put these sessions together
without the initiative of the session chairs,
and certainly not without Richard Wahls
soliciting proposals and help in general.
Thanks much!
P&E 2014
• A few words of status from Ruben Del Rosario
• July 28-30, 2014
• Cleveland Medical Mart & Convention Center
GEPC Conference Strategy – OLD EVENT MODEL
• Green Engineering – spans scope of the TC’s
• Create a “Green Engineering” Track at conferences
 Target JPC and ASM (SciTech & P&E Forum beginning in 2014)
 Add value, but minimize additional room space required
• Sponsor/create several technical paper/panel sessions appropriate to
Green Engineering
 Avoid open “call for papers” and reviews … for now.
• Co-sponsor/leverage technical paper/panel sessions appropriate to
Green Engineering created by TC’s
• GEPC has primarily been in the Technical Program Sessions
GEPC Conference Strategy – NEW EVENT MODEL
• Green Engineering – a PC that spans scope of the TC’s
• Forums have 3 Tiers
 Plenary, Integration, Technical
 Integration (ideal for PC cross-cutting, system-view contribution)
 Technical (tech sessions as have historically existed)
• Recommended approach for GEPC
 Contribute to SciTech, Aviation, and P&E Forums
 Integration Tier and Technical Program
• Integration Tier – suggest/sponsor specific sessions (1/forum?)
• Technical Program
 Invited Sessions as we have done
 Participate in the formal Call for Papers to create 2 to 4 sessions
Integration Tier in AIAA Forums
January 2014
Call for Papers Template – first for GEPC
GEPC Conferences & Tech Chair Assignments
JPC13 San Jose, CA
GEPC TechChair = Ruben Del Rosario
Cleveland Medical Mart & Convention Center
GEPC Tech Chair = Franz-Josef Kahlen
5-9 January 2015
GEPC Tech Chair = Andy Gibson
22-26 June 2015
P&E15 Orlando, FL – Hilton Orlando
July 28-30
AV15 Dallas, TX - Hilton Anatole
June 16-20
SciTech15 Orlando, FL – Gaylord Palms
GEPC Tech Chair = Rich Wahls
P&E14 Cleveland, OH
GEPC TechChair = Franz-Josef Kahlen
January 13-17 Gaylord National
AV14 Atlanta, GA
San Jose Convention Center
SciTech14 National Harbor, MD
July 15-17
GEPC Tech Chair = Dyna Benchergui
GEPC Tech Chair =
27-29 July 2015
SciTech16 San Diego, CA – Manchester Grand Hyatt
GEPC Tech Chair =
GEPC Tech Chair = Chris Hughes
SciTech17 Grapevine, TX – Gaylord Texan
SciTech18 Orlando, FL – Gaylord Palms
Aviation Forum 2014 -- DRAFT
Atlanta: June 16-20, 2014
• Wahls is the Aviation2014 Integration Chair
• Overall Theme:
Aviation 2014 – Aviation’s Global Promise – Challenges & Opportunities
• Plenary structure (8-9a Keynote daily; am/pm parallel Integration sessions):
 Monday: Conference kick-off; lay out and discuss themes/days
– (operational, business, policy, technical)
Tuesday: Operational Challenges and Opportunities
Wednesday: Business Challenges and Opportunities
Thursday: Policy Challenges and Opportunities
Technical Challenges and Opportunities
• Do we have ideas for a “Green” Integration Tier Session?
GEPC Green Aviation Subcommittee
Members (Gaudy Bezos-O'Connor , Ruben DelRosario, Brien Seeley, Ryo Amano)
 Provide technical oversight
 GEPC Conference Tracks
– Leverage GEPC technical committees liaison efforts for relevant research topics
– Leverage GEPC subcommittees efforts to grow/promote Green Aviation research topics
 Grow/engage Industry, Academia and Government (DoD, FAA) leaders to share Green Aviation
technology development program progress and future needs
 Support abstract reviews for GEPC conference tracks
 Provide items and contacts for Year in Review Article
2013 Activities
 Supported planning for Green Aviation related panels at SciTech 2014
2014 Plans
 Develop goals for 2014
– Add GEPC Green Aviation Panel (Industry, Academia and Government)
» Propulsion and Energy Forum 2014
» Aviation Science and Technology Forum 2015
– Evaluate/plan for one additional AIAA Conference to add GEPC tracks
GEPC Green Energy Subcommittee
• Members (John Blanton, Michael Houts)
• Responsibilities
 Provide technical oversight, support abstract reviews and
sessions, support year in review article
• 2013 Activities
 None
• 2014 Plans
 Develop goals for 2014
 Develop role/scope/vision for what is “Green Energy”
mean for the AIAA
April 25, 26, 2014 in Santa Rosa, Calif.
2014 CAFE Electric Aircraft Symposium (EAS VIII) – Brien Seeley
Preliminary Program Speaker Reservations
[email protected]
1. Dr. Ajay Misra, NASA Glenn Research Center, “2X Powerful Nano-magnets and 3D Printing of Ideal Motors”
2. Dr. Qichao Hu: MIT, SolidEnergy, “Ultra-high Energy Density Lithium Battery”
3. Dr. Gecheng Zha, Univ. of Miami, "Forward Sweep in ePropeller Blades"
4. Barnaby Wainfan, Northrop Grumman, “Aircraft for Extremely Short Runways”
5. David Calley, CEO PlaneRider, “A New Low-RPM, High Power Density Motor”
6. Christopher Cook, CEO Lithium Start, “Li-ion Battery Packs for Light Aircraft”
7. Dr. John Langford, CEO, Aurora Flight Sciences, "The Manned Unmanned Aircraft: Where the UAV Revolution Is Headed"
8. Dr. Case van Dam, Chair, Aeronautical Engineering UC Davis, “High Tech Solutions for Ride Quality Enhancement in Small Aircraft”
9. Dr. Brien Seeley, President CAFE, “Wheel Motors for Extremely Short Take Off”
10. Roman Susnik, CEO Strojnik of Slovenia “EMRAX Motors For Electric Aircraft Propulsion”
11. Brian Carpenter, CEO Rainbow Aviation, "Electric Ultralight Twin Motor Glider--Affordable Flying for All"
12. Jim Rust, CEO Whirlwind Propeller, “The Design and Construction of Ultra-Quiet Propellers”
13.Bruno Mombrinie, CAFE Foundation, “San Francisco’s First Sky Taxi Service—with Robotic Battery Swapping”
14. Dear Sigler, CAFE Blog Editor, “The Here & Now of Electric Aircraft—Off the Shelf Ingredients”
15. Dr. Krish Ahuja, Regents Professor, Georgia Tech, “Precision Autonomous Synchrophasing of Electric Propellers”
16.Tom Leite, Eurosport Aircraft of Portugal, “The Crossover—Electric Twin, Retractable, Fowler-Flapped Glider”
17. Panel Discussion: (CAFE and Faculty) “5 Potential Sky Taxi Designs”
18. Dr. Sebastian Thrun, Founder of Google X, Self-Driving Cars, "Autonomous Car Technologies and Their Application to Aircraft"
19. Mark Beierle, “The Joby Powered eGull Ultralight"
20. Jean Luc-Soullier, Founder, Luxembourg Spécial Aerotechnics, “First Solo Electric Trans-Atlantic Flight”
21. Dr. Avetik Harutyunyan, Honda Research Institute/Rice Univ., “Boron-laced Graphene Nanotubes for Extreme High Energy Batteries”
Dr. John Holdren, President’s Senior Science Advisor, “Aviation’s Grand Challenges”
Dr. Ernest J. Moniz, Secretary-Department of Energy, “Sustainable Transportation”
Eric Raymond, SolarFlight, Slovenia “SunSeeker Duo—Flying on Solar Energy”
Dr. Bertrand Piccard, Solar Impulse, Switzerland, “Solar Powered World-Flight”
Dr. Mark D. Moore, NASA Langley, “NASA’s Electric Aircraft Efforts”
Chris Anderson, CEO DIY Drones, “Autonomous Technologies in Personal Aircraft”
Tian Yu, CEO Yuneec Aircraft (China), “Production Power Systems for Electric Aircraft”
Dr. Harry Atwater, Professor, Cal Tech, “Toward Extreme PV Capture Efficiency”
SciTech 14 Meeting Notes
Mark Melanson – the lead for Program Committees - discussed the Integration Tier
Rich Wahls and Franz-Joseph Kahle briefed us on Conference status and plans. Chris Hughes
volunteered to represent the GEPC at P&E 15.
We had extensive discussions about our first “call for papers” being for SciTech15. Concerns
were too much overlap with other committees and our ability to review abstracts. We agreed to
develop a draft call for papers and run it by the P&E leadership.
Green Engineering PC– Member Positions (2)
• Conferences – Rich Wahls, Ruben Del Rosario taking over after SciTech
 See Conference Subcommittee charts
Note: All PC Members should also volunteer when sessions chairs and abstract reviewers are
Notes from Propulsion & Energy Group Meeting
• JPC 2013 – Attendance down by 24%, but positive feedback by attendees,
especially on panel sessions
• P&E 2014 – “Leveraging Aerospace and Energy Technology Synergies to
Address Future Challenges”
Integration Tier in AIAA Forums
January 2014
New Event Forum Organization
SciTech, Aviation, P&E, Space, Defense
Executive Steering Committee
High-level program development
ESC Chair as
Forum General
Sponsor Reps
Organizing Committee
Integration/Execution of Forum activities
Forum General
Forum Project
Forum Technical
Policy Chair
Education Chair
Exposition Chair
• Organizing Committee members supported by staff liaisons to Institute program areas.
• Forum General Chair can add other positions as needed.
• Forum Project Manager leads staff Integrated Event Project Team.
Social Media
Technical Program Committee
Organization of Technical Program
Forum Technical
Chair (for 2014
“XXX” Technical
Forum Project
•XXX refers to individual Technical Committee or Program Committee.
Tech Papers
Others as
Guiding principles for AIAA forums
• Ensure our Institute is relevant to aerospace professionals
• Ensure our conferences integrate a spectrum of topics of interest
to the profession (technical disciplines, systems, policy,
operations, etc.) and other areas of the Institute
• Ensure our overall events provide meaningful professional
development and interaction opportunities to the broad
aerospace community (conference papers/presentations,
networking, education, exhibits, etc.)
• Ensure our events are financially viable (both for the attendee
and for the Institute)
• Ensure that our conferences are “must attend” events for all
those in our profession and can accommodate expansion into
new technology and program areas
What do we want to accomplish with the Integration Tier?
• Expand the products that AIAA offers at its events to a
broader swath of aerospace professionals than the R&D
community, to whom it has most appealed historically
• Entice design engineers, analysts, systems engineers, etc.,
to join AIAA, or to become active if already a member, by
offering compelling and topical subject matter, speakers and
• Bridge gap between plenary and technical sessions and offer
relevant and instructive topics and materials to the great
number of aerospace professionals who may not think of, or
see, AIAA as offering much to them in terms of professional
career development, training, or networking
What is the Integration Tier anyway?
• Content
Operational topics
System integration
Technical program management topics
Cross-disciplinary topics
Emerging technologies
Test, verification, reliability, safety, quality issues
Policy and regulation topics
Workforce and professional development issues
Supply chain discussions
Topics related to the intersection of government/industry/
What is the Integration Tier anyway?
• Format
 Not envisioned as traditional technical paper sessions
but as sessions to allow dialogue and provide
information that participants can apply at work
 Includes various format types including but not limited
– Panel discussions focused on lessons learned, best
practices, and case studies
– Tutorials, seminars, workshops
– Joint sessions typical at current conferences when multiple
committees have an interest in the same topic
How to build a strong Integration Tier
• Must be a combination of member and staff efforts
• Technical Group Directors have the big picture about their
areas and can help identify topics
• Program Committees have insight into relevant topics in
their area
• Corporate members have insight into industry issues
• Emerging Technologies Committee can help identify new
trends in technology
• Staff has insight into industry wide trends and movements
• Students/professors have insight into academic/education
Outcomes of a well executed Integration Tier
• Creation of new technical communities in AIAA
• Creation of new program communities in AIAA
• AIAA recognized as being on the forefront of industry
• AIAA provides valuable workforce/professional
development information to members/attendees
• AIAA viewed as relevant–attracting more members
• We all go home from AIAA forums a bit more informed
about a wider variety of topics
Integration Tier in AIAA Forums
January 2014
End of Integration Tier Charts
GEPC Conference Tech Chairs
Summer Fluids – Hawaii … Murray/Wahls
JPC11 – San Diego … Slagle/Lyons
ASM12 – Nashville … Wahls
JPC12 – Atlanta … Wahls
ASM13 – Grapevine … Wahls
JPC13 – San Jose … Benchergui
SciTech14 – National Harbor - Kahlen
Aviation14 - Atlanta - Wahls
P&E14 - Cleveland - Del Rosario
SciTech15 – Kissimmee - Kahlen
Aviation15 – Dallas - Gibson
P&E15 - Orlando - Hughes
SciTech16 Aviation16
GEPC Conference History
• Summer Fluids 2011 Hawaii (Murray/Wahls working with other TC’s)
3 co-sponsored sessions with ASE/APA/FD/GEPC
The Science Underpinning Aviation Impacts on the Environment (7 papers, attendance stats uncertain, but full room est in the range of 50-60) …. ASE-led
Technology Addressing Aviation Impacts on the Environment (7 papers, attendance stats uncertain, but full room est in the range of 50-60) ….. ASE-led
Aero Efficiency and Laminar Flow (5 papers + 1 oral only; avg attendance 75, max 82) …. APA-led
• JPC2011 San Diego (Slagle/Lyons)
1 GEPC session
Alternative Fuels and Sustainable Energy Systems (attendance uncertain, but est 50-60)
• ASM2012 Nashville (Wahls)
2 GEPC Sessions
NASA Subsonic Fixed Wing: Fundamental Technical Challenges (7 oral only, avg attendance 125, max146, 90 person room!)
NASA Environmentally Responsible Aviation; Technologies and Integrated Vehicle Solutions (4 oral only, 1 panel, avg attendance 185, max 192, 250 person
All presentations posted at
• JPC2012 Atlanta (Wahls)
1st time with an AIAA recognized GEPC Tech Chair to my knowledge
1 GEPC Session (co-sponsored by GTE)
Alternative Aviation Fuel Experiments (AAFEX) I & II (4 oral only, attendance stats uncertain, but est 30)
GEPC @ ASM2013 (Wahls)
6 GEPC sessions
5 GEPC created; 16 papers (minus 1 withdrawn) + 5 oral only
1 co-sponsored with ABPSI
Texas 4 (the largest room at the conference – 130)
GEPC-01/02 Monday 0800-1200
NASA Fundamental Aeronautics Program (oral only) ….135 max
Progress Towards N+3 Technologies in NASA’s Subsonic Fixed Wing Project (4 papers, 2 oral only) 145max
Environmentally Responsible Aviation Overview (2 oral only) ) ….135 max
Tuesday 0900-1200
Environmentally Responsible Aviation Progress I (6 papers) … 110 max
Monday 1500-1700
Tuesday 1430-1700
Environmentally Responsible Aviation Progress I (5 papers) … over 135 max
Thursday 0900-1200
Propulsion Systems and Integration for Next Generation Vehicles IV (Invited):
Innovations in Civil Aviation (3 papers, 3 oral only)
GEPC @ JPC2013 (Benchergui)
2 GEPC sessions
 GEPC-01 Monday 1330-1530
Propulsion Systems & Integration for Next Generation Vehicles (Invited) ( 4 papers) …~35 attendance
 GEPC-02 Tuesday 1600-1830
DoD Energy Panel (livestream, Q&A from web)
GEPC @ SciTech14 (Kahlen)
5 GEPC sessions
5 GEPC created; 15 papers + 17 oral only
Woodrow Wilson A (the largest room at the conference – 600+)
Progress in NASA's Environmentally Responsible Aviation Project (4 papers, 2 oral only). 50-100, avg ~62
Thursday 1430-1730
Energy Efficiency for the Future USAF Transport Fleet (2 papers, 3 oral only) … 38-111, avg 69
Wednesday 1400-1730
NASA Aeronautical Sciences Project Overview and Progress (7 oral only)…58-104, avg 74
Tuesday 1430-1730
Progress Towards N+3 Technologies in NASA’s Fixed Wing Project (5 papers, 1 oral only) 52-115, avg 74
Monday 1430-1730
Friday 0800-1200
Legacy Fleet Fuel Efficiency – Reducing the USAF’s Multi-Billion Dollar Annual Fuel Bill
(4 papers, 4 oral only) … 34-54, avg 43

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