(UKFPO) application for Foundation Year 1 in 2012

United Kingdom Foundation
Programme Office (UKFPO)
application for Foundation
Year 1 in 2012
Prof Kate Thomas – Medical School
Jenny Mullins-White – Careers Consultant
Prof Lorraine Harper – Academic Applications
Dr Helen Goodyear - WM Deanery LTFT training
Nelda Cameron – WM Deanery F1
Why this meeting?
• To give some information on UKFPO for F1
• To let you know of the things that you should be
thinking about now
• To give you the opportunity to use your elective
period to prepare for application
• For detailed information about the application
process – things may still change, therefore not
wise to go into detail now!
The first thing…
• Much/most of what you will have heard will be
• Listen to authoritative sources, look on the
UKFPO website, take the rest with a pinch of
• 95.6% of Birmingham 5th years were placed in
their first choice Foundation School (FS), in
2009/10 (17 people weren’t)
• 70.5% of Birmingham 5th years were in a West
Midlands FS (Nationally 60% stay local)
What else?
Special Circumstances
The application form
Academic Applications
Less than full time training
The bigger picture
Have a view on the road ahead. What do I
need to be aware of and do to ensure that I
am up to date and ready for the training?
Know what is out there!
Specialties; start to look now; over 60
Expected growth areas GP; increased
competition for other areas such as
Check out www.medicalcareers.nhs.uk
Free interactive website
Links to local Deaneries
“So you want to be a brain surgeon?”
Copies in the Barnes Library
Knowing myself ; what kind of Doctor
do I want to be?
• General
11 page report emailed (not hotmail)
• Specific to Medicine
• You will be emailed login details
• 4 attempts
Type Dynamics
Aptitude(numerical, verbal, abstract)
Learning styles
Type Dynamics
Summary of your preferences
Why do you work?
What kind of work do you want?
What is your style of working?
Who do you want to work with?
How might others see you?
Your main assets
Areas to consider developing
Career ideas to explore
“Provides an objective match between the skill,
attitudes and aspiration of individuals and those
needed for success in each specialty.”
 Action Orientation
Academic Orientation
 Minor Specialty
Out of Hours Working
 Working in Teams
Working with Children
 Educating Patients
Coping with Uncertainty
 Independent Specialty Need for Assertiveness
 Routine Working
Detail is Crucial
• Top 10 - bottom 10
• Ranked list of all the specialties
• Comparison of best matches and scores
for 12 dimensions
• Graph of the 12 dimensions
Finding out more
 Specialty lectures
 Websites
 Careers Fairs
 Web chats
 www.bmj.org.uk
 Alternatives….expedition Dr
through to medical writing……
Impartial careers support from Jenny M-W
Plan ahead…write down reflections and
The timeline for 2012 applicants (you!)
Whole process on-line:
• 3 October - registration open for enrolment
• 10 October - application form and
handbook published. Application process
• 21 October - application process closes
Note: only 2 weeks to write application
• Exams w/b 07.11.11
• 8 December – applicants informed of
allocation to FS
The process for applicants
• Rank all Foundation Schools. Details of
available posts on UKFPO website, other
details on FS websites.
• Write answers to Questions:
– Question 1: additional degrees, publications,
presentations, national prizes. Max. 10 points
– Questions 2-6 competancy based questions
related to the F1 Person Specification. Each
maximum 10 points. (Total possible 50 points)
• Identify referees. Ask them (but not yet!).
The process for applicants- 2
• Scoring = quartile (Medical School) +
question answers (done by first choice FS)
• 25 January 2012 - rank programmes of
3x4m jobs within FS
• 15 February 2012 - notification of
programme and breakdown of scores
The process for Medical Schools
• Medical School gives UKFPO a list of all
eligible students – anyone due to graduate
July 2012
• Ranking into quartiles
• Students apply for special circumstances
• Linked applications
Academic ranking
• All marks from year 1 to year 4 (re-sits = first sit %. If
excluded 0%). Mitigation is taken into account.
• Weighting
– size of module
– clinical > non-clinical
– later module > earlier modules
• Score: 1st quartile = 40, 2nd = 38, 3rd = 36 4th = 34
• About 7% separated the bottom of the first quartile from
the top of the fourth in 2007-08 and about the same in
• Can appeal
• GECs, intercalators, repeat years, dentists, change in
modules, all adjusted for
Special circumstances
• Students can apply to Medical School for
placement in a particular FS (exceptionally in a
particular Trust).
• Look at the UKFPO website for the 2011 criteria
– not likely to change
• Evidence is very important- read what it asks for
• Educational special circumstances
• Applications in October
The 3 criteria
– Criterion 1: The applicant is a parent or legal guardian
with significant caring responsibilities for a child or
children under the age of 18. This would normally
mean the child(ren) residing primarily with the
– Criterion 2: The applicant is the primary carer for
someone who is disabled (as defined by the Disability
Discrimination Act 2005) (expected to be a partner,
sibling or parent).
– Criterion 3 : The applicant has a medical condition
(physical or psychological) or disability for which local
follow up is an absolute requirement, as confirmed by
a report from an Occupational Health physician or an
appropriate medical specialist.
Special circumstances - 2
• VERY stringent criteria
• Medical School approval does not
guarantee FS agreement
• Can appeal
• See Kate Thomas to discuss
Special Circumstances for 2010
• Nationally 286 applicants: 261 approved
– Carer for a child 167
– Carer for a disabled person 28
– Personal health problem 67
– Educational special circumstances 19
(Data missing for 5)
Linked applications
 You may link your application to another applicant’s
in order for you to be placed in the same foundation
 They must also link to you
 You are both allocated based on the lowest scoring
applicant’s score
 You cannot “un-link” once your application is
 Some foundation schools will not guarantee that
linked applicants are in the same area. Check
foundation school websites for more information on
their policies
• After programme allocation asked to
confirm your application
• Do not get you the job!
• Have to know you
– A clinical referee: practising hospital
consultant, GP or associate specialist
– A Medical School referee: Professor, Reader,
Senior Lecturer, Lecturer, Personal Mentor,
SSC supervisor (PHP, Poster)
Things to think about now
• Total score - 100 (40 quartile, 60 questions)
• 25% of all UK medical students are in each
quartile. 25% of you will be in the fourth.
• 95.6% of fifth years in 2010 got their first choice
FS. (5th highest after Belfast, Edinburgh,
Glasgow, Leeds)
• Key question scores:
- Birmingham 2010: 48 - 98, median 79.1
(national median 78.3)
The Application form
Is designed to assess your professional and
personal skills:
– Has 8 sections, Personal (name, contact details, etc)
– Preferences (ranking all foundation schools in order
of preference, 1=1st choice)
– Qualifications (educational qualifications)
– Questions (5 questions which will be scored. 200
words each)
– Also Clinical skills (self assessment of your own
practical and clinical skills), Equal opps (equal
opportunities monitoring information), References,
The 2011 Application
Yours will be similar!
Question 1 – List your educational
• Maximum points available: 10 points
• PART A – Additional degrees (max. 5 points)
• More than one additional qualification (eg BSc and PhD) choose
the one that will give you the highest score.
• If you indicate that you have an additional degree, three
additional boxes will appear for you to complete. These are:
Subject of Qualification, Educational Institution and Year. Failure
to complete these fields will result in the degree not being
recognised, and a score of 0 being allocated.
• Number of points
0 Primary Medical Qualification only
1 Honours degree 3rd class, unclassified or ordinary degree
2 Honours degree 2.2 class
3 Honours degree 2.1 class
4 Masters degree, Honours degree 1st class, Bachelor of Dental
Science (BDS), B Vet Med
– 5 Doctoral degree (PhD, DPhil, etc)
PART B: Other educational achievements (5
• Must relate to your activities in higher education. Please do not enter any
achievements in college or related to musical or sports achievements. They will not
gain any points.
• List your nationally recognised prizes
• Name of prize The full formal title of the prize
• Year
The year the prize was awarded
• Awarding Body The name of the organisation/institution awarding the prize
• Details of prize Details of what the prize was for, the level of competition, the
number applying and how the prize was awarded.
• Contact for verification. This can be a web address or a contact
name/address/telephone number for a person who can officially verify details of
the award.
• Details of only two prizes can be submitted. If you have been awarded more than
two prizes, list the most prestigious and competitive prize received.
• This must be a FIRST PRIZE. Second or third prize, or honourable mention does not
qualify for points in this section.
• A prize is awarded for achievement, rather than being an activity that is to be
carried out. Therefore, the following are NOT considered prizes:
Bursaries, Elective awards, Grants, Scholarships, Funding for research projects,
Anything relating to funding, University prizes
• List your peer reviewed publications
• Authors Please list all authors in the order they appear in the publication. Your
name must be in capitals
• Publication title State the title as it has been published
• Year
Year of publication
• Journal/Book Title State the full title of the journal or book
• Volume/page State both the volume and page numbers
Please insert the PubMed ID (PMID). If you do not have a PMID,
the publication will not gain any points.
• There is space on the application form for two publications only. If you have more
than two, you must decide which two publications you wish to use.
List your national presentations
• Date of meetingDates including year of meeting
• Meeting
Title of meeting and location of meeting
• Organiser
Name of organisation responsible for meeting
• Presentation Title
Title of presentation
• Authors Please list all authors in the order they appear in the presentation. Your
name must be in capitals.
• Oral or poster presentations must be given at a national or international level and
must present your academic work. Presentations you give during the course of
your degree, or extra curricular activities i.e. BMA conference presentations, do
not count. You do not need to have been present at the conference to have poster
presentations count. There is only space on the application form for two
presentations. If you have more than two, you must decide which presentations
you wish to include.
• National presentations mean all of the following: England, Scotland, Wales,
Northern Ireland, UK or any other nation.
Question 2
• Maximum points available: 10 points
Limit: 200 words
• Effective team working can have a significant
impact on the quality of the patient
• Describe a clinical case you have observed
where there has been a multi-disciplinary
approach to discharge planning.
– Describe how the interactions between the multidisciplinary team impacted on the quality of the
patient’s care.
– What have you learned from this experience about
effective multi-disciplinary team working and
– how will you put this into practice as a foundation
Question 3
• Maximum points available: 10 points
Limit: 200 words
• Learning happens in a variety of contexts,
some of which are opportunistic and some of
which are planned.
– Describe a clinical situation which provided you with
an opportunistic learning experience.
– What approach did you take to consolidate and extend
this learning?
– Compare this approach to how you may follow up a
planned learning experience.
– How will you use these experiences of learning to
improve the quality of teaching others?
Question 4
• Maximum points available: 10 points
Limit: 200 words
• Being able to prioritise tasks is an integral
competence of a practising doctor and may be
challenged by many factors.
• You are the only foundation doctor on a busy surgical
ward, and you feel under pressure to complete the tasks
expected of you. A foundation doctor from another
surgical team asks if you will hold their bleep for the
second time this week as they want to go to theatre to
observe an operation.
– What would your initial response be to your colleague?
– What factors would influence this response?
– If you had to hold the bleep, how would you prioritise
the tasks?
– What additional learning needs does this situation
highlight for you?
Question 5
• Maximum points available: 10 points
Limit: 200 words
• Communicating information to patients can be a
complex undertaking.
– Describe a clinical consultation that you have
observed where the specific cultural, social or family
circumstances of the patient posed additional
– Identify the techniques used within this consultation
that contributed to this patient’s experience.
– What other approaches could have been used in this
– What did you learn from this which you can apply to
your future clinical practice?
Question 6
• Maximum points available: 10 points
Limit: 200 words
• Essential attributes of a foundation doctor
are the ability to deal effectively with
pressure and the ability to prioritise tasks.
• Describe two different personal achievements to
demonstrate that you possess both of these qualities,
relating each achievement to a single attribute.
– For each attribute, give one specific example of how
your achievement can contribute towards improving
your performance as a foundation doctor.
• Scored in your first choice FS
• 2 scorers work independently, at least one
is clinical
• Horizontal not vertical
• Only see your answer – none of your
demographics or quartile
Allocation algorithm & matching
Allocation to foundation school (8 Dec 2011)
• Applicants are allocated based on their
preferences first, then application score
Matching to programme (15 Feb 2012)
• Foundation schools each have their own
process for matching to programme. Check the
foundation school websites for more information.
(Most match to programme based on their score
first, then preferences (highest scoring
applicants get first pick)
Your work must be your own
•Medical school staff, clinical tutors and former
scorers have been told that they cannot give you
direct coaching and advice as it is unfair to students
at those schools who do not provide it
•Applicants must confirm that the answers to the
application questions are their own before they
submit the application
•The situations you use in your answers must have
been experienced by you personally – not
something you heard about through colleagues or
• If you are unable to verify your answers,
the foundation school director may require
you to attend an interview to discuss your
• Applicants unable to verify the veracity of
their answers to the satisfaction of their
foundation school will be removed from the
recruitment round and referred to the GMC
Planning and preparation
Advice to students:
• Read the person specification for Foundation Dr
• Sign up for UKFPO email updates -do not miss
vital information while on Elective
• Collect dates and titles of relevant qualifications,
publications, presentations, posters and prizes.
• Think about who you might ask to act as referees
Examples of skills
• Team working – can work effectively with
• Communication
• Dealing with pressure, overcoming
setbacks or challenges
• Organising and prioritising
• Clinical Skills - putting patients at centre of
Experiences – but it depends on the
Course work/ Placements/ Elective
• researching and planning dissertation or SSC work,
working on group projects, designing and delivering
presentations, working with patients …
Work Experience (paid or unpaid)
• providing high level of customer service, taking on
additional responsibilities, dealing with data
• organising events, raising funds, persuading others to
get involved …
Personal life/interests
• captaining a local sports team, arranging your gap
year, choosing to study in a different country…
Things you can do now
• Think about how you’ll rank the Foundation schools –
competition ratios
• Check the number of posts available in each
• Research for programme and Trust-specific information
• Note: if you turn down a FS you withdraw from the whole
• Useful website www.mmc.nhs.uk gives web addresses
for all 15 Deaneries in England and links to Wales,
Scotland and Northern Ireland
• http://www.foundationprogramme.nhs.uk/pages/home info about process and key documents e.g. Foundation
Applicant’s Handbook
F1 Allocation 2011 - Application Scores by Trust
• This year 187 applicants not yet allocated
a programme
• 3 Birmingham students
• Between December and August estimated
400 jobs will become available
More things to think about now
• Questions have to be based on job specification.
Look it up.
• Practise last year’s questions
• Start thinking of examples, use your elective,
your fifth year attachments or Y5 SSA to gather
some. Write them down. This may not help!
• Look at the website
• Most people will end up where they want to,
doing a job they want to. There are enough F1
jobs. There is no need to panic!
• In 2013 the process is changing
• This will not affect you!
• Situational judgement test (SJT)
• Possibly deciles rather than quartiles?
• You will be asked to be involved in an SJT
Academic Foundation Posts
Professor Lorraine Harper
About academic foundation
• Provide opportunity to develop research teaching and
leadership/management skills as well as basic
• Intended to benefit those who plan to follow an academic
route as well as those choosing alternative medical
• Programmes vary but all will allow completion of clinical
competencies as well as providing additional skills
– This means you will have to work harder or smarter
– Be organised and proactive
• To succeed requires ambition, organisation and maturity
• 5% of medical students achieve an academic foundation
Is an academic foundation programme
right for you?
• Are you confident in your clinical skills?
– Learning research and other skills reduces
your clinical experience but you will still be
expected to achieve all your clinical
• Do you have a proven academic record?
• Can you demonstrate a real interest in
academic medicine?
Academic Foundation Programmes
12 programmes West Midlands deanery
6 x 4 month posts over 2 years
One academic post in each foundation year
F1- majority of time must be based in clinical
– Exposure to academic medicine
• F2 - a 4 month full time research placement is
• For other programmes see
Academic Foundation Posts
Happens very quickly after your return to 5th year
National: 1-10 June. Local part 6 June to 12 September
Can apply to 3 Units of Application
Offers in September, 1 week to decide whether to accept
an offer
UKFPO will publish details on its website March 7th
Your job to look out for the information!
Think about it now
Happens before the national application process in
October 2011, so if unsuccessful you can go into main
application process.
Example academic application form
Academic achievements
Teaching achievements
Non-academic achievements
Professional achievements (Good Medical
Reasons for applying
Note: applicants are interviewed
Who can apply?
• Applicants must show potential to fulfil academic
role while still achieving clinical competencies
– Minimum requirements similar to normal
foundation programmes
– Desirable qualities
• previous academic experience –
• Academic achievement –prizes,
publications or presentations
• Commitment – participation in research
What makes an academic foundation
programme different?
• Dedicated research and education time
– Academic time spent as blocks or day release
– Attached to department with recognised
academic links
• Project work
– Opportunity to undertake own project under
supervision of senior academic
• Success in your hands
– Self directed learning and achievement
– Learn skills that translate across disciplines
Further information
• Tuesday 22nd March 5.30pm room WF42
An opportunity to discuss academic applications in
greater depth, including with applicants and academic
• Tuesday 28th June 5.30pm room WF42
An opportunity to discuss academic interviews with
successful applicants from previous years
• http://www.foundationprogramme.nhs.uk/news/story/ukfp
• http://www.foundationprogramme.nhs.uk/pages/academi
• https://www.application.mmc.nhs.uk/cgibin/list_deaneries.cgi?caid=6.7479.1223890541
Useful Contacts
• www.foundationprogramme.nhs.uk
• General Queries: [email protected]
• Careers and Employability Service [email protected] or
– Jenny Mullins-White: [email protected]
• Dr Helen Goodyear – flexible training
• ([email protected])
• Dr Lorraine Harper – academic applications
([email protected])
• West Midlands Foundation School Manager [email protected]]

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