Post 16 Learning Aims Presentation

Post 16 Learning Aims Presentation
Janet de Maine
Documentation – Useful Links
2014-15 funding guidance can be found here
Further information on RPA (Raising Participation Age) can be found here:
DfE Census Guidance
Scomis Census bulletin will be published in the Summer holidays
Help and Advice
Funding queries should be directed to the EFA at
[email protected]
DfE : Data collection service request form:
Local Authority School Census contacts
Devon: Jane Batten – [email protected]
Plymouth: Asif Saddique – [email protected]
Torbay: [email protected]
• Collection of qualification and non-qualification hours of study
• Collection of Core Learning Aims
• Collection of students in Employment
• QWS QAN and AO QAN codes
Collection of qualification and non-qualification
Spring 2014 Release
Planned Learning Hours
Tools | Academic Management | Course Manager | Course Manager
• Default Qualification and Non-Qualification Hours can be entered for each
• On save these default are added for courses at those levels that do not
already have hours specified
• When a course is created it will inherit default hours as specified for its level.
Spring 2014 Release
Planned Learning Hours
Basic panel of Tools | Academic Management | Course Manager |
Maintain Course
• Fields introduced allow schools to record Planned Qualification and Planned
Non-Qualification hours per year
• These can be used for calculation in Maintain Programme of Study
Planned Learning Hours Inherited
from Course Manager Settings
Patch 19597 can be requested to clear Course Manager Planned
Learning Hours and Learning Hours from all courses in Course
Spring 2014 Release Planned Learning Hours
Tools | Academic Management | Course Manager | Maintain
Programme of Study
Calculate from courses if you
have hours in Basic details of
Academic Year
Effective date
defaults to
Census date
Overwrite existing values if
you want to refresh from
hours in Basic Details section
of courses
can be
typed in
here and
filled to
can be
Summer 2014 Release
Preparation Using the Summer Release
Tools | Academic Management | Course Manager | Maintain
Programme of Study - setting can be switched on to highlight hours
under the threshold
Summer Upgrade
Hours have
been added –
Offsted are
likely to be
interested in
how these are
reflected in the
Notes are for
as to why
planned hours
are not fully
reflected in the
Planned Hours
Schools need to calculate the proposed hours for the qualifications
they offer based on the timetabled provision and the length of the
year taught.
Planned Learning Hours as opposed to Guided Learning Hours
Core Learning Aims
Spring 2014 Release
Set Core Learning Aim
Core Learning Aim can be set through
Focus / Student / Courses
Spring 2014 Release
Set Core Learning Aim
Membership and Results panel of Tools | Academic Management |
Course Manager | Maintain Course
• When a single year is viewed the column will include a tick if this course has
been selected as the Core Aim for the student
• Where a Core Aim is changed the warning message will be received.
Post 16 Employment
Spring 2014 Release
Post 16 Employment
Additional Information panel of Focus | Student | Student
Details for Year 12 and 13 students
• New table provided with a row for each period of Post-16
Employment and columns for:
Start Date,
End Date,
Hours and
Post 16 Employment
Extract from
“Full-time work is defined as a job lasting a period of 8 or more weeks consecutively and for 20 or more
hours per week. Part-time accredited training is defined as a minimum of 280 guided learning hours per
year, which is the equivalent to one day per week but doesn’t necessarily have to be taken that way – it
could be distance or evening learning for example.
It is important to note that these definitions are only relevant for young people who choose to meet the
requirement to participate through full-time work combined with part-time study. Where jobs do not
meet the definition – such as part-time, holiday or weekend work – this can continue as now, but young
people will need to participate in education or training in line with one of the other options above.”
Collection of Post 16 Learning Aims
School Census – Autumn 2014
Summer Upgrade 2014 – delayed
Capita have identified issues with the Summer Upgrade around
Assessment, Reporting and School Dinner Money.
There have been a series of re-releases which has impacted our
release date.
Summer Upgrade 2014
The Summer 2014 upgrade is now scheduled for the weekend of
18/19th July.
Autumn 2014 Census files are loaded with the Summer Upgrade.
Bulletin on our home page
School Census Autumn 2014
Early Census Date -
Census Date: 2nd October
QWS QAN and AO QAN Codes
QWS QAN / Discount Codes
Discount Code Amendments
Please note the following excerpt from the Latest News section of the DfE QWS website
In advance of the 2014 census the department has carried out a quality review of discount codes on
QWS and have found that there are some QANs for which discount codes need to be amended. A
list of these QANs is at the end of this bulletin. We are sorry that amending these QANs will cause
extra work for some schools, but we hope that these amendments will make the return of data in
the autumn more straightforward. This does not affect any other QANs on QWS.
We would like to make it clear that this exercise is entirely separate from the advice of 31 March
The QANs whose Discount Codes have been amended in the current exercise are listed here:
50102436, 60017442, 60020131, 60048803, 60049066, 60053318, 60053902, 60054189,
60054335, 60054980, 60056393, 60062137, 60065898, 60075971, 60080838, 60085460,
60085824, 60087869, 60099148, 60103796, 60105434, 60122547, 60123643, 60124362,
60125275, 60127466, 60127508, 60129050, 6004973x, 6010434X, M1033988
Import Latest QWS QAN Catalogue
In accordance with QAN / discount changes – please import the latest
QWS QAN / Discount Code
Route is now in Tools / Examinations / Import Qualification Data
Tools / Examinations / Import Qualification Data
QAN catalogue can be imported –
Performance Measures File will
import on Summer upgrade only
(see notice on bulletin).
What Data is Collected in the Autumn Census
Post 16 Data collected in the Autumn 2014 Census
Planned learning hours for 2013/14 and 2014/15
Planned employability, enrichment and pastoral hours for 2013/2014 and 2014/2015
Full-time employment indicator (on roll pupils only)
Core Aim
Qualification accreditation number
Discount code
Learning aim start date
Learning aim planned end date
Learning aim actual end date
Learning aim status
Curriculum Year 12 and 13
Learning Aims are required for learners in National Curriculum Year
Group (Year Taught In) 12 or above for whom the school wishes to
claim Post 16 funding from the Education Funding Agency (EFA).
Learners are expected to be in National Curriculum Year 12 and above
if the majority of their learning is at level 3 or above.
Students in Actual National Curriculum Year Group 11 (or below) with
the majority of their learning at level 2 are no longer included in the
Exam Results
Exam results, e.g. A, A*, etc. and the outcome of the previous year’s
Learning Aims (pass, fail or result not known) are not collected in this
year's Autumn return.
However, results are displayed in the Learning Aims panel for
identification purposes only, provided that the Use Exam Result to
determine QAN/Discount code check box has been selected (in the
Source for Learning Aims Planned End Date dialog) when calculating
all details
Producing the Autumn 2014 Census
Producing the School Census
Post 16 Learning Aims
Produce the Return
Routines / Statutory Returns / School Census
(Returns Manager and Returns Operator permissions)
Calculate all details will generate a NEW dialogue box
New Options on Calculate All Details
Choose to
populate the
course end dates
from the previous
return or Course
Choose to use
Exam Result to
Check the Learning Aims Panel
To sort the data –
click on a heading
Compare with Previous Autumn –
differences are highlighted in yellow
Compare with Course Manager if
you have made manual edits
Check the Learning Aims Panel
Data in the panel can be filtered
The Add / Exclude buttons are only
available when the unlock Padlock
button is displayed. Adding LA here
is not recommended
The recalculate
button refreshes the
panel from Course
Manager and
NB Recalculate
preserves any
manual edits
already saved in
this panel
Check the Learning Aims Panel
Select Columns to
display extra student
data columns
Double Clicking on a student’s name
displays the student’s courses panel
Core Aim must be indicates for students following
Vocational courses and not necessary for students
following an academic program
Planned end date
should not be
Actual end date can
change if student
completes the LA
If the planned end
date has been
overwritten from the
previous Autumn
return the cell is
highlighted in yellow
Check the Learning Aims Panel
Status shows where a LA has been completed, withdrawn
or continuing. A yellow background indicates a
manual edit and does not indicate an error
AO QAN is displayed where there are results,
otherwise QWS QAN is displayed. If courses do not
have a QAN they are not included in this panel
Results appear
where AO QAN has
been chosen for this
column (from the
options when
calculating details)
Check Reports
Create and Validate the return in order to check the Reports.
New! Detail Report – Programmes of Study
Check Detail Reports
Learning Aims by Status Report gives a comparison to previous years
Check Detail Reports
On Roll Students Learning Aims
A similar report can be produced for Leavers

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