presentation - School of Graduate Studies

Report
On-Line Application Workshop
for Graduate Administrators
October 27, 2014
2:00 – 4:00 p.m.
Index
(hyperlinks work in slide show mode)
Manuals
What’s New
1. Applicant reference resend
2. Documents Received Status
3. Referee functionality
Log On View
Find an applicant
Document status change or add new requirement
Managing references
Exemptions to deadlines
Transcripts
English Language Proficiency
GRE verification
Upload a scanned document
Update document status
Document received status
Under Review status
Collaborative administrator access
Reports OAA
ROSI admission data downloads and reports
File Assessment
Data retention schedule
SGS Contacts
2
Manuals
A Guide for Graduate Administrators
http://www.sgs.utoronto.ca/Documents/oaav22.pdf
File Assessment manual
http://www.sgs.utoronto.ca/Documents/oafa2011.pdf
Evaluators Manual
http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012.pdf
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Today’s Agenda
4
Today’s Agenda
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6
Applicants can now resend reference letter requests
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Application status
Draft – Incomplete (information incomplete)
Draft – Complete (completed but no payment)
Payment uploads candidacy to ROSI and moves
application to documents pending. Off line
payments are no longer accepted
Documents Pending (paid but supporting documents
outstanding)
Documents Received (applicant view only)
Under Review
Decision Made
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Referee functionality
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Referee functionality
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Referee functionality
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Log on view
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Find an applicant
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Document status change or add new requirement
Applicant forgot to scan the legend of a transcript
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Creating a student specific document requirement
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Managing references
Grad Administrator Can
Enter verified
non-institutional
email address
Edit / correct /
change
referee
email Address
Resend
Referee a
Request for
Reference
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Managing references
resend reference request
Resend
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Managing references
change referee email address
Edit button
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Managing references
create new referee
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Exemptions to deadlines:
Access via Program tab
or Quick Links
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Exemptions to deadlines:
Click
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Exemptions to deadlines:
Click
Enter applicant number and
save
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Transcripts
Scanned transcripts mandatory
Official transcripts is required prior to registration
Timing to submit official transcript is specified by the
grad unit
•
•
•
At the time of the application
Upon request prior to an offer of admission
As a condition of registration set out within an offer of admission
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Transcripts
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Transcripts
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English language proficiency scores
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GRAD IFP option for MENG ELP
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Verifying self-reported ELP scores
ROSI legend 3 B A G C
ROSI legend
TOEFL
IELTS
Total
TOTi
IEL
Spoken
TSEi
IELS
Listening
TO1i
IELL
Written
TO2i
IELW
Reading
TO3i
IELR
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GRE official scores
0982
GRE institution code for U of T
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Upload a scanned document
download
upload
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Update document status as received
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Update document status as received
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Under Review status
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Collaborative administrator access
Collaborative Program Administrators can access the
references and applicant documents in the same way
as degree program administrators.
Can view/download only those applications which
include the collaborative program.
No update access.
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Reports - OAA
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Reports - ROSI
ROSI 2.4
Application Data Statistics– 3 I A direct command
Admissions statistics for year over year comparison can be generated on ROSI for any
given session, filtered by Secondary Organization, POSt, legal status etc.
ROSI downloads and reports
4.91 Students Who Have Paid a Tuition Deposit
4.92 Admission Statistics and Recent
Applications/Decisions
4.93 Downloading Admissions Data
4.94 Printing Lists of Students with Conditions
4.95 Lists of Candidacy Subject POSTs (Collaborative
Programs and Fields of Study)
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File Assessment
File Assessment: A Guide for Graduate Administrators
http://www.sgs.utoronto.ca/Documents/oafa2011.pdf
File Assessment: A Manual for Evaluators
http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012.
pdf
37
Data retention schedule
Unit responsibility
• Hard copy is required for official admission file.
• Batch or Individual application data download
• File retention schedule applies to hard copies and electronic data
SGS responsibility
• data within the OAA system
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SGS contacts
Steve Rutchinski (administrator view)
[email protected]
Sofia Kirschner (technical support)
[email protected]
Ed Baluyut (applicant view)
[email protected]
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