Completing a new CRB Form (For Welfare Officers)

Completing a new CRB Form:
Guidance notes for Safeguarding
Officers / CRB Verifiers
August 2012
Registering with the FAW
•In order to become part of the CRB programme, you firstly need to make
sure you are registered with the FAW using the FAW Club Verifier
Registration Form.
• This form will have been emailed to you and must be signed by your
Club Secretary.
•You will also receive a Request form. This form must be used on each
occasion you wish to request forms.
•Please note that the FAW will not process completed CRB forms unless
the individual has been detailed on a Request form.
•The FAW Club Verifier must complete the identification checks.
•You are strongly advised to read this booklet thoroughly. Forms that do
not comply with the instructions cannot be submitted.
FAW Safeguarding Scheme Cards
In conjunction with the CRB programme is the FAW Safeguarding
Card scheme.
What is an FAW Safeguarding Scheme Card?
• An FAW Safeguarding Scheme card is issued to you as a demonstration of your
compliance with the FAW CRB programme.
How Do I apply for an FAW Safeguarding Scheme Card?
•Application forms for FAW Safeguarding Scheme Cards are distributed through the
Safeguarding Department at the FAW. These forms will be issued at the same time as the
FAW CRB forms. Further forms can be ordered by emailing [email protected]
What sections of the application form need to be completed?
•Sections 1-3 of the blue application form need to completed by the applicant.
•Section 4 of the application form is completed by the Safeguarding Officer.
Guide to completing a CRB form
• This is a new CRB/ISA form. Applicants will only need to
answer questions in relation to CRB. Questions relating to ISA
should be ignored.
• All sections must be completed in black ink ONLY. If any other
colour is used, the form will be invalid.
• No tippex. If a mistake is made then a line should be put
through it and the applicant should continue to write next to
• In the sections that the applicant is not required to fill in, they
should not cross through them. Instead, they should be left
What Sections should be completed by
the applicant?
• EVERYTHING marked in YELLOW (except Section A Q.28 &
Section D, which both relate to ISA).
•Additional information where the applicant is required
to do so.
For Example:
Identification Requirements for
The applicant must provide a range of ID documents.
Must only accept valid, current and original documentation
Must not accept photocopies
Must not accept documentation printed from the internet e.g.
internet bank statements
• In first instance, you must seek documents with photographic
identity (e.g. passport, new style driving licence etc.) and for
this to be compared against the applicant’s likeness
• All documents must be in the applicant’s current name as
recorded in Section A of the CRB form
• One document must confirm applicant’s date of birth as
recorded in Section A
• Must ensure the applicant declares all previous change of
name, and provides documentary proof to support the
change of name
• Must see at least one document to confirm the applicant’s
current address as recorded in Section B (which is no older
than 3 months)
• Must ensure the applicant provides a full and continuous
address history covering the last five years
• Where possible, you should cross-match the applicant’s
address history with any other information you have been
provided as part of the recruitment, such as their CV
• A document from each group should only be included once in
the document count e.g. do not accept two bank statements
as two of the required documents if they are from the same
• You should not accept the foreign equivalent of an identity
document if that document is listed as “(UK)” on the list of
valid identity documents.
What can applicants provide?
• New ID checking process will have three routes.
Route One
If the applicant can produce a GROUP 1 document, then the applicant must
produce 3 documents in total ;
• 1 document from GROUP 1 (refer to list of Valid Identity Documents) and
• 2 further documents from GROUP 1 and/or GROUP 2 (one of which must
verify applicant’s current address)
If the applicant has satisfied this route, then the document check is complete.
If the applicant cannot produce a GROUP 1 document, then go to Route Two.
NOTE : EEA Nationals (Non-UK)
• Where an EEA National has been resident in the UK for five years or less,
the Registered Body should validate identity via Route One through the
checking of a Current Passport or Current UK Driving Licence (photo card
only) plus two further documents.
In the absence of GROUP 1 document, may proceed to Route two.
NOTE : Non-EEA Nationals
• All Non-EEA Nationals should be validated via Route One only.
---If you are unable to ascertain an applicant's identity via Route
One, please contact the FAW Safeguarding Team directly for
GROUP 1 (Primary Trusted Identity Credentials)
Current valid Passport
Biometric Residence Permit (UK)
Current Driving Licence* (UK) (Full or Provisional) Isle of
Man / Channel Islands (* A photo card is only valid if
presented with associated counterpart licence; except
Birth Certificate (UK & Channel Islands) – issued at time
of birth. Full or short form acceptable inc those issued
by UK authorities overseas, such as Embassies, High
Commissions and HM Forces
GROUP 2a (Trusted Government / State Issued Documents)
Current UK Driving Licence (Old style paper version
Current Non-UK Photo Driving Licence (valid only for
applicants residing outside of the UK at time of
Birth Certificate (UK & Channel Islands) – issued after
time of birth by the General Register Office / relevant
authority – photocopies are not acceptable)
Marriage / Civil Partnership Certificate (UK and Channel
Adoption Certificate (UK and Channel Islands)
HM Forces ID card (UK)
Fire Arms Licence (UK and Channel Islands)
GROUP 2b (Financial / Social History Documents)
Should be issued within past 12 months
Should be less than 3 months old
Not denoted
Mortgage Statement (UK or EEA) (Non-EEA must
not be accepted)
Council Tax Statement (UK & Channel Islands)
Work Permit / Visa (UK) (UK Residence Permit)
Financial Statement (e.g. pension, endowment, ISA
P45 / P60 Statement (UK & Channel Islands)
Bank / Building Society Statement (UK or EEA)
(Non-EEA statements must not be accepted)
Credit Card Statement (UK or EEA) (Non-EEA
statements must not be accepted)
Utility Bill (UK) – Not Mobile Telephone
Benefit Statement – e.g. Child Allowance, Pension
A document from Central / Local Government /
Government Agency / Local Authority giving
entitlement (UK & Channel Islands) e.g. from the
Dept for Work & Pensions, Employment Service,
Custom & Revenue, Job Centre, Social Security
EU National ID Card
Cards carrying the PASS accreditation logo (UK)
Bank / Building Society Account Opening
Confirmation Letter (UK)
Letter of Sponsorship from future employment
provider (Non-UK/Non-EEA only)
Letter from Head Teacher or College Principal
(16/17 year olds in full time education)
What sections should be completed by
the Club Verifier?
•Sections W & X on the back page of the CRB application form are to be filled out by
the Safeguarding Officer with the relevant information:
•Sections Y & Z are completed by a countersignatory upon your return of the CRB forms.
•As well as completing the relevant sections on the back page, the ‘registered body
use only’ boxes also need to be completed by the Safeguarding Officer when
checking the identification of the applicants.
These boxes must be crossed
when the evidence is
supplied. E.g. If the applicant
has filled in their passport
number and you have seen
the documentation to
confirm the passport
information, then box a25
must be crossed.
Once you have seen evidence
provided by the applicant
confirming their current
address (bank statement,
utility bill etc.) you must then
cross this box.
Checklist for Safeguarding Officers
• Please ensure all fields in YELLOW are completed in black
• Please ensure the applicant has supplied a complete
address history if they have not lived at their current
address for more than 5 years.
• Please ensure the evidence provided is relevant and
noted down on the ‘Identification Evidence Sheet’ and
marked on the CRB application form.
• Please ensure that you and the applicant have fully
completed & signed the Supplementary CRB Form /
Identification Evidence sheet.

similar documents