CLASS OF 2013 RESIDENCY APPLICATION & MATCHING PROCESS December 12, 2011 WHAT’S ON THE AGENDA? Checking-in (Meredith & Jason) Norms & Expectations Timeline Elements of the Application (Jason) Letters of Recommendation CV/Personal Statement MSPE The Winter Break Assignment (Jason) Demystifying the Process (Meredith) Competitiveness LODs & AOA Q&A and Survey (The SAO and MSC) NORMS AND EXPECTATIONS NORMS & EXPECTATIONS: OUR PLEDGE TO YOU! Increase Knowledge Decrease Anxiety Identify Resources NORMS & EXPECTATIONS: YOUR PLEDGE TO US AND YOUR CLASSMATES! Self Needs Timelines Anxiety Needs Timelines Anxiety Class NORMS AND EXPECTATIONS: EMAIL ETIQUETTE Email Know *who* to email Do your homework and let the recipient know you did it Allow at least a full 24 hours for response time Should always contain a salutation Dear Dr. xxxx (make sure titles are correct) Should always contain a professional closing Calling to follow-up (after 24 hours) is preferable to another email Thank you very much! Sincerely, xxxxxx Should include your contact information use BOL email address (NOT [email protected]) NORMS AND EXPECTATIONS: PHONE ETIQUETTE Before you call… Research the correct contact person to call Place call during business hours if possible and allow 24 hours for a returned call If calling the East Coast, call 3 hours earlier Introduce yourself (first and last name) along the purpose of your call Tip: Change your voicemail message so that it states your full name and sounds like a “work” voicemail—the SAO and programs will not leave detailed messages if not sure who they’ve reached TIMELINE TIMELINE THE BASICS February 1st Finalize and submit your Unique Characteristics essay at this site: http://www.medstudent.ucla.edu/mspequestionnaire/ March-April Apply to Away Electives Select College & Submit Year 4 Schedule June- September Take CPX Exam Residency Bootcamp College Foundations MSPE Mtgs w/ Deans Sub-I’s/Electives September Review and sign off on MSPE Submit Application on ERAS October 1st MSPE released nationwide (previously was November 1st) RESOURCES: CONTACT INFORMATION DGSOM Student Affairs Staff Mainline 310.206.0434 http://www.medstudent.ucla.edu/current/student_affairs.cfm UCLA Staff/Faculty Directory www.mednet.ucla.edu Useful for mailing addresses and titles Paging Directory www.mednet.ucla.edu Use alpha paging (as opposed to numeric) whenever possible and include your last name APPLICATION ELEMENTS Extra Curious? Check Out “Roadmap to Residency: From Application to the Match and Beyond” 2nd Edition (PDF) LETTERS OF RECOMMENDATION LETTERS OF RECOMMENDATION OVERVIEW Who: What : When: Where: Faculty (MD or PhD) Knows you well Is well-known 4 LORs total (1 from Yr. 3) Medicine or Surgery Any with LOD Ask in Yr. 3 and follow-up in Yr. 4 LORs are sent to the SAO and stored until you need them OBTAINING AN LOR: LOGISTICS 1. Whenever possible, ask in person and ask in advance Allow at least 4 weeks for them to write-let them know your deadlines/timelines 2. Ask if they can write a strong letter of recommendation on your behalf. 3. Best to provide Letter Writer with your CV, Personal Statement (rough draft), and with signed waiver form Waiver is found here: http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/lorcoverus.pdf SPECIAL LORS: CHAIRS LETTERS Who typically needs a Chair’s Letter? Internal Medicine Ob/Gyn Pediatrics Orthopaedics Anyone applying to preliminary medicine or transitional medicine programs Who writes them? http://www.medstudent.ucla.edu/current/year4/documents/chairlettercontactlist_000.pdf Form can be found here: http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/chairsletter.pdf LORS FROM CLASS OF 2010 THE CV https://www.aamc.org/download/139512/data/worksheet.pdf CV OVERVIEW Who: What : CV specifically for the Match Relevant information from medical school that encompasses the following: Education Work Research Volunteer https://www.aamc.org/download/139512/data/worksheet.pdf When: Where: For use throughout Yr. 3/Yr. 4 Submit to mentors/letter writers Use content to populate ERAS Submit for AOA consideration THE PERSONAL STATEMENT PERSONAL STATEMENT OVERVIEW Who: What : When: Where: 1 page written statement for application Statement of purpose every applicant writes when applying to programs For use throughout Yr. 3/Yr. 4 Drafting/editing begins now Submit to mentors/letter writers Upload to ERAS IDEAL PERSONAL STATEMENT & CV TIMELINE February/March Aim to have a first draft of the personal statement and CV for your letter writers. Have your peers and family members give input on this draft. July Attend optional brainstorming workshop with Jason & Meredith. July/August Have a mentor from your chosen specialty read your updated CV and personal statement then schedule a one-on-one appointment with the GSRC. http://gsrc.ucla.edu/gwc/ THE MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE) Extra Curious? https://www.aamc.org/download/139542/data/mspe.pdf MSPE OVERVIEW Who: What : Drafted by you, compiled by SAO, finalized by Dr. Parker or Dr. Calmes Performance Evaluation Unique Characteristic Academic History Years 1 & 2 Core Clerkship Evaluations Elective Evaluations Summary When: Where: Draft of UC due in February Meetings with Deans in summer Part of application to residency Used for licensure Use for future application to fellowship STUFF YOU DON’T NEED TO WORRY ABOUT MSPE Appointments w/ Dr. Parker and Dr. Calmes We will email you (in no particular order) Don’t worry! Everyone’s MSPE is released nationally on the same day, regardless of when it was completed. Senior Photos Free and taken during College Foundations Automatically uploaded to ERAS LORs SAO will email you when they arrive Scanned automatically into ERAS You can verify they are in ERAS on www.myeras.com Transcript The SAO will upload it to ERAS 9/15 If you need it before then, just email [email protected] and he will upload an unofficial one YOUR WINTER BREAK ASSIGNMENT MSPE Questionnaire Unique Characteristics Section CV Link: http://www.medstudent.ucla.edu/mspequestionnaire/ You can save your progress and re-edit before final submission All info is kept confidential and used in you MSPE unique characteristics section Complete by February 1 MSPE QUESTIONNAIRE Unique Characteristics Childhood High School College Work Experience Medical School Plans for the Future Outside Interests Summary DEMYSTIFYING “COMPETITIVENESS” WITH ACCURATE DATA AND RELIABLE ADVISING Everything else? taken with a grain of salt… ADJECTIVES, RANKINGS, LETTERS OF DISTINCTION, AND AOA Adjectives Rankings DGSOM is a true pass/fail school. There is not mention of ranking in the MSPE. LODs DGSOM does not use a legend to link adjectives to performance (i.e. “superior=top 1%) but some schools do Harder to get than is commonly perceived actual numbers to come soon. AOA The formula is not released because the Delta Chapter (not the school) sets it every year but…no scores from Years 1 & 2 or shelf exams are used. ACCURATE DATA NRMP: “CHARTING OUTCOMES IN THE MATCH” Twelve measures are incorporated in this report, including number of contiguous ranks, distinct specialties ranked, USMLE Step 1 and Step 2 CK scores, number of research experiences, publications, work and volunteer experiences, percent of applicants with AOA membership, and graduate degrees. Measures are calculated for all applicants and for each specialty. www.nrmp.org “CHARTING OUTCOMES IN THE MATCH” STATISTICS BY SPECIALTY “CHARTING OUTCOMES IN THE MATCH” USMLE STEP 1 SCORES “CHARTING OUTCOMES IN THE MATCH” USMLE STEP 2 SCORES “CHARTING OUTCOMES IN THE MATCH” USMLE STEP 1 SCORES RELIABLE ADVISING NITTY GRITTY FACTS? THE SAO & YOUR DEANS How to fill out your application How to prepare for an interview How many programs to apply to How to rank programs RELIABLE ADVISING SPECIALTY SPECIFICS COLLEGE CHAIR & MENTORS Which LORs/PS to include Which programs to consider Which interviews to accept Which programs to rank WORDS OF WISDOM: GET THE FACTS Know who/what to trust Utilize official data Ask us if you need help! What worked for someone else may not work for you—trust your instincts!