Norms & Expectations - Medical Student Resources

Report
CLASS OF 2013
RESIDENCY APPLICATION &
MATCHING PROCESS
December 12, 2011
WHAT’S ON THE AGENDA?

Checking-in (Meredith & Jason)



Norms & Expectations
Timeline
Elements of the Application (Jason)
Letters of Recommendation
 CV/Personal Statement
 MSPE

The Winter Break Assignment (Jason)
 Demystifying the Process (Meredith)




Competitiveness
LODs & AOA
Q&A and Survey (The SAO and MSC)
NORMS AND EXPECTATIONS
NORMS & EXPECTATIONS: OUR PLEDGE TO YOU!

Increase Knowledge

Decrease Anxiety

Identify Resources
NORMS & EXPECTATIONS:
YOUR PLEDGE TO US AND YOUR CLASSMATES!
Self
Needs
Timelines
Anxiety
Needs
Timelines
Anxiety
Class
NORMS AND EXPECTATIONS:
EMAIL ETIQUETTE
Email
Know *who* to email
 Do your homework and let the recipient know you did it
 Allow at least a full 24 hours for response time



Should always contain a salutation


Dear Dr. xxxx (make sure titles are correct)
Should always contain a professional closing


Calling to follow-up (after 24 hours) is preferable to another email
Thank you very much! Sincerely, xxxxxx
Should include your contact information

use BOL email address (NOT [email protected])
NORMS AND EXPECTATIONS:
PHONE ETIQUETTE
Before you call…
Research the correct contact person to call
 Place call during business hours if possible and allow 24 hours for a
returned call
 If calling the East Coast, call 3 hours earlier
 Introduce yourself (first and last name) along the purpose of your
call

Tip: Change your voicemail message so that it states your full name
and sounds like a “work” voicemail—the SAO and programs will not
leave detailed messages if not sure who they’ve reached
TIMELINE
TIMELINE
THE BASICS
February 1st
Finalize and submit your Unique Characteristics essay at this site:
http://www.medstudent.ucla.edu/mspequestionnaire/
March-April
Apply to Away Electives
Select College & Submit Year 4 Schedule
June- September
Take CPX Exam
Residency Bootcamp
College Foundations
MSPE Mtgs w/ Deans
Sub-I’s/Electives
September
Review and sign off on MSPE
Submit Application on ERAS
October 1st
MSPE released nationwide (previously was November 1st)
RESOURCES:
CONTACT INFORMATION
DGSOM Student Affairs Staff
Mainline 310.206.0434
http://www.medstudent.ucla.edu/current/student_affairs.cfm
UCLA Staff/Faculty Directory
www.mednet.ucla.edu
Useful for mailing addresses and titles
Paging Directory
www.mednet.ucla.edu
Use alpha paging (as opposed to numeric) whenever possible and include
your last name
APPLICATION ELEMENTS
Extra Curious?
Check Out “Roadmap to Residency: From Application to the
Match and Beyond” 2nd Edition (PDF)
LETTERS OF RECOMMENDATION
LETTERS OF RECOMMENDATION
OVERVIEW
Who:
What :
When:
Where:
Faculty (MD or PhD)
Knows you well
Is well-known
4 LORs total (1 from Yr. 3)
Medicine or Surgery
Any with LOD
Ask in Yr. 3 and follow-up in Yr. 4
LORs are sent to the SAO and stored
until you need them
OBTAINING AN LOR:
LOGISTICS
1.
Whenever possible, ask in person and ask in advance

Allow at least 4 weeks for them to write-let them know your
deadlines/timelines
2.
Ask if they can write a strong letter of recommendation on your
behalf.
3.
Best to provide Letter Writer with your CV, Personal Statement
(rough draft), and with signed waiver form
Waiver is found here: http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/lorcoverus.pdf
SPECIAL LORS:
CHAIRS LETTERS

Who typically needs a Chair’s Letter?






Internal Medicine
Ob/Gyn
Pediatrics
Orthopaedics
Anyone applying to preliminary medicine or transitional medicine
programs
Who writes them?

http://www.medstudent.ucla.edu/current/year4/documents/chairlettercontactlist_000.pdf

Form can be found here:

http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/chairsletter.pdf
LORS FROM CLASS OF 2010
THE CV
https://www.aamc.org/download/139512/data/worksheet.pdf
CV
OVERVIEW
Who:
What :
CV specifically for the Match
Relevant information from medical school that
encompasses the following:
Education
Work
Research
Volunteer
https://www.aamc.org/download/139512/data/worksheet.pdf
When:
Where:
For use throughout Yr. 3/Yr. 4
Submit to mentors/letter writers
Use content to populate ERAS
Submit for AOA consideration
THE PERSONAL STATEMENT
PERSONAL STATEMENT
OVERVIEW
Who:
What :
When:
Where:
1 page written statement for application
Statement of purpose every applicant
writes when applying to programs
For use throughout Yr. 3/Yr. 4
Drafting/editing begins now
Submit to mentors/letter writers
Upload to ERAS
IDEAL PERSONAL STATEMENT & CV
TIMELINE
February/March
Aim to have a first draft of the personal statement and CV for your letter
writers. Have your peers and family members give input on this draft.
July
Attend optional brainstorming workshop with Jason & Meredith.
July/August
Have a mentor from your chosen specialty read your updated CV and
personal statement then schedule a one-on-one appointment with
the GSRC.
http://gsrc.ucla.edu/gwc/
THE MEDICAL STUDENT
PERFORMANCE EVALUATION (MSPE)
Extra Curious?
https://www.aamc.org/download/139542/data/mspe.pdf
MSPE
OVERVIEW
Who:
What :
Drafted by you, compiled by SAO,
finalized by Dr. Parker or Dr. Calmes
Performance Evaluation
Unique Characteristic
Academic History
Years 1 & 2
Core Clerkship Evaluations
Elective Evaluations
Summary
When:
Where:
Draft of UC due in February
Meetings with Deans in summer
Part of application to residency
Used for licensure
Use for future application to fellowship
STUFF YOU DON’T NEED TO WORRY ABOUT

MSPE Appointments w/ Dr. Parker and Dr. Calmes
We will email you (in no particular order)
 Don’t worry! Everyone’s MSPE is released nationally on the same day,
regardless of when it was completed.


Senior Photos
Free and taken during College Foundations
 Automatically uploaded to ERAS


LORs
SAO will email you when they arrive
 Scanned automatically into ERAS
 You can verify they are in ERAS on www.myeras.com


Transcript

The SAO will upload it to ERAS 9/15

If you need it before then, just email [email protected] and he will upload an unofficial one
YOUR WINTER BREAK ASSIGNMENT
MSPE Questionnaire
 Unique Characteristics Section
 CV

Link: http://www.medstudent.ucla.edu/mspequestionnaire/
You can save your progress and re-edit before final submission
 All info is kept confidential and used in you MSPE unique
characteristics section
 Complete by February 1

MSPE QUESTIONNAIRE
Unique Characteristics
 Childhood
 High School
 College
 Work Experience
 Medical School
 Plans for the Future
 Outside Interests
 Summary

DEMYSTIFYING “COMPETITIVENESS”
WITH ACCURATE DATA AND RELIABLE
ADVISING
Everything else?
taken with a grain of salt…
ADJECTIVES, RANKINGS, LETTERS OF
DISTINCTION, AND AOA

Adjectives


Rankings


DGSOM is a true pass/fail school. There is not mention of
ranking in the MSPE.
LODs


DGSOM does not use a legend to link adjectives to
performance (i.e. “superior=top 1%) but some schools do
Harder to get than is commonly perceived  actual numbers
to come soon.
AOA

The formula is not released because the Delta Chapter (not
the school) sets it every year but…no scores from Years 1 & 2
or shelf exams are used.
ACCURATE DATA
NRMP: “CHARTING OUTCOMES IN THE MATCH”
Twelve measures are incorporated in this report, including
number of contiguous ranks, distinct specialties ranked,
USMLE Step 1 and Step 2 CK scores, number of research
experiences, publications, work and volunteer experiences,
percent of applicants with AOA membership, and graduate
degrees. Measures are calculated for all applicants and for
each specialty.
www.nrmp.org
“CHARTING OUTCOMES IN THE MATCH”
STATISTICS BY SPECIALTY
“CHARTING OUTCOMES IN THE MATCH”
USMLE STEP 1 SCORES
“CHARTING OUTCOMES IN THE MATCH”
USMLE STEP 2 SCORES
“CHARTING OUTCOMES IN THE MATCH”
USMLE STEP 1 SCORES
RELIABLE ADVISING
NITTY GRITTY FACTS?
THE SAO & YOUR DEANS
How to fill out your application
How to prepare for an interview
How many programs to apply to
How to rank programs
RELIABLE ADVISING
SPECIALTY SPECIFICS
COLLEGE CHAIR & MENTORS
Which LORs/PS to include
Which programs to consider
Which interviews to accept
Which programs to rank
WORDS OF WISDOM: GET THE FACTS
Know who/what to trust
 Utilize official data
 Ask us if you need help!

What worked for someone else
may not work for you—trust your instincts!

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