2012-2013 Data Standards

Report
2012-2013
1
 Introduction
 PEIMS
Data Standard Changes and
Handbook Changes
 Trudy Little – PPCD Locator Code
 Janet Lawler – McKinney-Vento
Homeless Education Assistance
Improvements Act
 PEIMS/Handbook Changes

PEIMS Dates.docx
Beginning with the 2012-2013
school year, the PEIMS Data
Standards will be published in
tandem with the Texas
Education Data Standards.
4
The PEIMS Data Standards are
now known as the “Legacy”
PEIMS Data Standards.
5
Global Changes to the Legacy PEIMS Data
Standards
The Legacy PEIMS Data Standards have
been reformatted to make them easier to use
for finding answers to data reporting
questions and training new and existing
PEIMS staff to understand and answer
PEIMS reporting issues and questions.
6
Global Changes to the Legacy PEIMS Data
Standards
The format for each Legacy PEIMS Data
record has been standardized across all
PEIMS records.
7
Each PEIMS Data record is formatted and
presented in the following way:
- Name of data record
- Description of data record
- Business Rules for each data element
- Reporting Requirements for data record
- Special Reporting Requirements
- Examples
8
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Code Table Revisions
Financial code tables will include
expanded information. Instead of
using asterisks to signify
budget/payroll versus actual use,
columns will be used with flags. See
Program Intent (C147) and Function
Code (C146) tables.
C146 Code Table Example.docx
9
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Deleted: 411 - Technology Allotment (Valid for Payroll
and Actual)
Revision: 410 - State Textbook Fund is now State
Instructional Materials Fund (Valid for Payroll and
Actual)
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3415: Non-Spendable - Long-Term loans/notes Receivable
3425: Non-Spendable – Endowment Principal
3445: Non-Spendable – Other
3480: Restricted for Retirement of Long-Term Debt
3525: Committed Fund Balance-Retirement of Loans/Notes
Payable
3545: Committed Fund Balance-Other
3550: Assigned Fund Balance-Construction
3560: Assigned Fund Balance-Claims & Judgments
3565: Assigned Fund Balance-Retirement of Loans/Notes
Payable
3570: Assigned Fund Balance-Capital Expenditures for
Equipment
3580: Assigned Fund Balance-Self-Insurance
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3410: Non-Spendable - Inventories
3430: Non-Spendable - Prepaid Items
3450: Restricted for Federal/State Funds Grant Restrictions
3460: Restricted for Fund Balance of Consolidated School Districts
3470: Restricted for Capital Acquisitions and Contractual
Obligations
3490: Restricted - Other
3510: Committed Fund Balance-Construction
3520: Committed Fund Balance-Claims & Judgments
3530: Committed Fund Balance-Capital Expenditures for
Equipment
3540: Committed Fund Balance-Self-Insurance
3590: Assigned Fund Balance-Other
3600: Unassigned Fund Balance
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6321: Instructional Materials
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C159 Object Code (Actual)
(Codes deleted)
 3420:
Reserve for Retirement of
Long-Term Debt
 3440: Reserve for Outstanding
Encumbrances
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C160 Fund Code (SSA) Actual
Code Table – Added
•
Fund Code 309 – SSA Adult Basic
Education –Federal is added to
the code table.
14
Code Table Revisions
•
Appendix H is the Early Notice of
changes to Financial code tables for
2013-2014 school year. The tables
will include expanded information.
Instead of using asterisks to signify
budget/payroll versus actual use,
columns will be used with flags.
15
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MIDDLE-NAME (E0704) identifies a person's
legal middle name.
Do not use any other text such as NONE, NA,
NMI, etc… for the middle name if the staff person
or the student has no middle name.
Do not use periods or any other punctuation other
than a hyphen or a single apostrophe.
(implemented by edits 04049 and 10015)
Code Table Revisions
•
•
C022 Service ID Code Table
New columns added to the code
table: Eligible for High School
Credit, Course Abbreviation,
Available Units/Credits, and CTE
Course.
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Code Table Revisions
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C022 Service ID Code Table
All Magnet Course Service IDs
removed.
See Change Document 4 for other
C022 changes.
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MIDDLE-NAME identifies a person's legal middle
name.
Do not use any other text such as NONE, NA, NMI,
etc… for the middle name if the staff person or the
student has no middle name.
Do not use periods or any other punctuation other than
a hyphen or a single apostrophe. (implemented by edits
04049 and 10015)
Code Table Revisions
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C178 Crisis Code Table
Crisis Code 03 – Wildfire Crisis
Code deleted from the code table.
20
CAREER-AND-TECHNICAL-ED-IND-CD (E0031)
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indicates whether the student is enrolled in a stateapproved career and technical education course as an
elective Code 1, as a participant in the district's career and
technical coherent sequence of courses Code 2, or as a
participant in the district's tech prep program Code 3.
1.
2.
3.
4.
5.
6.
combines at a minimum two years of secondary CTE with a minimum of two
years of postsecondary education in a non-duplicative, sequential course of
study;
integrates academic, and career and technical instruction, and utilizes workbased learning where appropriate and available;
provides technical preparation in a career field such as engineering
technology, applied science, a mechanical/industrial/practical art or trade,
agriculture, health occupations, business, or applied economics;
builds student competence in mathematics, science, reading, writing,
communications, economics, and technical skills through applied, contextual
academics, and integrated instruction, in a coherent sequence of courses;
leads to an associate or a baccalaureate degree, a two-year postsecondary
certificate in a specific career field; and
leads to placement in appropriate employment or to further education.
Additional information regarding Career and Technical Education Tech
Prep programs is located at http://www.techpreptexas.org.
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State Aid Template –Advanced Career and Technical
FTE’s
TEA looks at your Career and Technical Code 3’s along
with student’s 415 Course Completion record of
Advanced CTE courses.
Very important to code your CTE Service Id’s correctly!
Such as Communication Applications if you are using
service id 03241400 in your master schedule you are
losing CTE funds!
Could be using 13009900 Professional Communications
Graduation Requirements 2012-2013
11.3.2 Type of College Credit Programs
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ADDED! EARLY-READING-INDICATOR-CODE
(E1522) indicates whether a student is eligible for
accelerated reading instruction as a result of reading
difficulties or having dyslexia as indicated by the
administered reading instrument.
Previously reported through eGrants
The EARLY-READING-INDICATOR-CODEs 1, 2 and
3 only apply to students in grades KG, 01, and 02.
Students enrolled in all other grade levels should be
reported with a blank.
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For Submission 1: report eligibility status based on the
Beginning of Year assessment results.
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For Submission 3: report eligibility status based on the
latest assessment results available for the student.
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For Submission 4: The EARLY-READINGINDICATOR-CODE must be blank for all students.
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1 - Student is eligible for accelerated reading instruction
as indicated by the administered reading instrument on
the commissioner’s list or approved by district committee
under TEC 28.006. (For grades KG, 01, and 02 only)
2 - Student is not eligible for accelerated reading
instruction as indicated by the administered reading
instrument on the commissioner’s list or approved by
district committee under TEC 28.006. (For grades KG,
01, and 02 only)
3 - Student was not assessed. (For grades KG, 01, and
02 only)
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If the TRANSPORTATION-CTE-SUPPORTSERVICE data element is reported with a code of
“1”, then the ECONOMIC-DISADVANTAGECODE on the 101 Student Demographic record
cannot be reported with a code of “00”.
2012-2013
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SERVICE-ID (E0724) refers to the services supplied by
staff.
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For the 305 Teacher Class Assignment record, do not
include courses with SERVICE-IDs that begin with SA,
SE, SR, SS, 01, 8, or 9. Additionally the SERVICE-IDs
for Prekindergarten and Kindergarten that begin with
“02” cannot be reported on the 305 Teacher Class
Assignment record. This rule is enforced by a fatal edit.
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Same on the 305 Teacher Class Assignment Record.
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01 - College Campus Based Course - College course
(usually a dual credit course) is taught either on a college
campus or a high school campus by an instructor not
employed by the LEA. College courses taught on a high
school campus by a LEA teacher with college credentials
cannot be coded with NON-CAMPUS-BASEDINSTRUCTION-CODE 01.
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02 - Electronic/Internet/Correspondence Based Course –
Any course that is taught not using an actual teacher
(ROLE-ID 087 or 047) in the classroom where the
student(s) meet for the class. Examples include internet
delivered curriculum, academic instructional software
programs, video instruction (live or recorded), online
courses, etc…
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03 - Non-District Teacher Providing Classroom Instruction
Services – This course is taught by a teacher that is
employed by another school district/charter. The “classroom”
could be at any suitable location. Do not use this code for
reporting college instructors.
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04 – Texas Virtual School Network (TxVSN) Online Schools
program (OLS) (Formerly Electronic Course Program (eCP))
– This is a full-time virtual program available only to eligible
students in grade levels 3 - 12 who are enrolled in an eligible
LEA participating in the program. Only 3 campuses
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More Information in Handbook Section 11.9 Texas Virtual
School Network (TxVSN)
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The following three local education agencies (LEAs) meet
this requirement:
1) Houston Independent School District (ISD): Texas
Connections Academy at Houston,
2) Texas College Preparatory Academies: Texas Virtual
Academy, and
3) Texarkana ISD: Texarkana ISD Virtual Academy. These
LEAs will offer a full-time virtual program rather than
instruction in individual content areas. For the 2012–2013
school year, these LEAs will not offer their virtual
programs through the TxVSN course catalog.
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05 - Texas Virtual School Network (TxVSN) Statewide Online
Course Catalog – This program provides a supplemental
statewide online course catalog of high school, advanced
placement, and dual credit courses to eligible students in grade
levels 9 - 12 who are enrolled in the LEA. Refer to the Student
Attendance Handbook.
In order for a school to receive state funding for students
enrolled in courses offered through the TxVSN statewide
course catalog, all TxVSN Statewide course catalog course
sections offered to students must be reported with this
code.
http://www.txvsn.org/portal/Receivers/ReceiverDistricts/View
byESCRegion.aspx#TOP
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06 - Non-Campus Teacher Providing Instruction at
Another District Facility – These courses are taught
in the district at a location that does not have its own
campus number.
An example of this would be when the CTE program
courses are all taught at a central CTE location that is
not eligible for its own campus number. These
teachers are not associated with any other campus in
the LEA.
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07 - Juvenile Justice Alternative Education Program
(JJAEP) - TEC 37.011 – These courses are always
taught at a JJAEP that has been established in
accordance with TEC 37.011, and are taught by
teachers that are hired or are paid for by the JJAEP.
08 - Credit by Exam – This code reflects those courses
for which a student earned credit through the official
“credit by exam” process.
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09 - Out of District DAEP Program – This code reflects
those courses that a student is assigned to while placed
in a DAEP that is physically located in another school
district or charter school. While this code is similar to
the “Non District Teacher “code 03, it is limited to
those instances of a student attending a DAEP that is
physically under the control of another school district
or charter school.
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10 - Non-District PE Substitution Program (Limited to
Service IDs PES00008 - PES00011) – The use of this code
is limited to those cases where the LEA has authorized a
student to earn PE credit by participating in a physical
education activity that is not offered by the LEA. These
include such things as gymnastic organizations, etc…
99 – Other - The use of this code is limited to those
situations where no other Non Campus Based Instruction
code listed above applies and the teacher, if applicable, in
the classroom is not employed by or under direct contract to
the LEA. The use of Non Campus Based Instruction Code
99 should be RARE!!!!
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For students that are placed in or are expelled to a
DAEP program, or expelled to a JJAEP, the campus
that enrolls the student during these disciplinary
removals is responsible for creating the 300 Course
Section records that reflect the new course sections to
which the student has been assigned while attending a
DAEP or a JJAEP.
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For the 305 Teacher Class Assignment record, the only
staff reported are those with ROLE-IDs 087 and 047.
Do not report any staff roles other than 047- Teacher or
047 – Substitute Teacher.
Do not report the substitute teachers as assigned to a
particular course section unless the substitute teacher
has replaced a teacher who died, resigned, or was
terminated.
Data Reporting Changes
305 Teacher Class Assignment Data Record
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CLASS-ROLE
A “Teacher of Record” is almost always in
the classroom of a particular course section
delivering the class curriculum delivery to
students, and determining the final outcome
for each student in the class.
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CLASS-ROLE
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Each course section must be reported with at least one
“Teacher of Record”. This rule is enforced by a fatal edit.
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If the “Teacher of Record” changes during the duration of the
course section, then the “Teacher of Record” will be shown
with an ending date and the new “Teacher of Record” will be
shown in the same course section with a starting date after the
former “Teacher of Record” ended their service for the course
section.
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Data Reporting Changes
305 Teacher Class Assignment Data Record
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CLASS-ROLE
An “Assistant Teacher” is almost always in the
classroom of a particular course section and
assist the “Teacher of Record” in the delivery of
the class curriculum to the students. This
teacher may work with the students as a whole
or in part as directed by the “Teacher of
Record”.
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Data Reporting Changes
305 Teacher Class Assignment Data Record
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CLASS-ROLE
A “Support Teacher” is occasionally in the
classroom assisting the “Teacher of Record”
with the delivery of specialized instruction
related to that course section for all or part of
the class as directed by the “Teacher of Record”.
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Data Reporting Changes
305 Teacher Class Assignment Data Record
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ASSIGNMENT-BEGIN-DATE
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If more than one teacher is assigned to a
course section during the duration of a
course section, then there must be a 305
Teacher Class Assignment record for each
teacher that was assigned to the course
section.
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Data Reporting Changes
305 Teacher Class Assignment Data Record
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ASSIGNMENT-BEGIN-DATE
If after being assigned to a particular course
section a teacher leaves that course section,
then there must be a 305 Teacher Class
Assignment record reflecting both the
ASSIGNMENT-BEGIN-DATE and the Teacher
Class Assignment for that particular teacher’s
segment of service to that course section.
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Data Reporting Changes
305 Teacher Class Assignment Data Record
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ASSIGNMENT-END-DATE
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If after being assigned to a particular course section a
teacher leaves that course section, then there must be
a 305 Teacher Class Assignment record reflecting
both the ASSIGNMENT-BEGIN-DATE and the Teacher
Class Assignment for that particular teacher’s
segment of service to that course section.
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Data Reporting Changes
305 Teacher Class Assignment Data Record
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ASSIGNMENT-END-DATE
If a particular teacher is assigned to a course
section, leaves that course section assignment
more than once, then there must be a 305
Teacher Class Assignment record for each of
these teacher ASSIGNMENT-BEGIN-DATE and
ASSIGNMENT-BEGIN-DATEs.
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Data Reporting Changes
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305 Teacher Class Assignment Data
Record
If a school reports a teacher for a noncampus based setting, all appropriate
staff data must be reported. (040, 043,
045, 050, and 305)
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For teaching staff that are assigned to an in-district DAEP
program (not a DAEP campus), the 305 Teacher
Assignment records should identify the teachers serving as
either a “teacher of record”, “assistant teacher”, or
“support teacher”.
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If the teaching staff in charge of the DAEP classrooms are
merely serving as a “facilitator” for the home campus
“teacher(s) of record” of the students that are assigned to
the DAEP, then the DAEP facilitators should not be
reported with a 305 Teacher Class Assignment record.
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For homebound teachers serving homebound students on a
short-term basis (less than a full grading period/semester),
the homebound students served should remain assigned to
the course section (teacher of record) they were assigned
prior to moving into the homebound setting.
For homebound teachers serving homebound students on a
long-term basis (full grading periods/semesters/school
year), the LEA should determine the “teacher of record”
based on the definition of “teacher of record” (CLASSROLE “01”) from PEIMS code table C180.
Data Reporting Changes
If a LEA school offers a “Non-Campus Based Instruction” career and
technical education opportunity for its students, and the LEA is required to report a
“Teacher of Record” per requirements documented in the Student Attendance
Accounting Handbook, then the LEA must enter into either a contractual relationship or
develop a “memorandum of understanding” with the entity providing
the educational instruction
 to obtain the minimum staff identification and demographic
information required on the 040 Staff Identification, 043 Staff
Demographic, and 050 Staff Employment PEIMS records.
 Failure to obtain and report this required staff information may result
in a loss of state funding.
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2. Your district must report a teacher of record for each
CTE course, except for a dual credit course
taught in a non-campus-based setting, such as
a community or technical college. The teacher of
record reported through the Public Education Information
Management System (PEIMS) must be the teacher in the
classroom responsible for teaching and learning, grades,
attendance, etc.
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Footnote: Reporting a teacher of record for a
dual credit class taught in a non-campusbased setting is optional.
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400 BASIC ATTENDANCE DATA – STUDENT
Delete E1012 – PEP-INDICATOR-CODE
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Delete 407 STUDENT DATA –OPTIONAL
FLEXIBLE EXTENDED YEAR PROGRAM
(OEYP)
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A campus can have up to 10 instructional tracks (0-9).
Anytime the NUMBER-DAYS-TAUGHT for a
particular sixweek reporting period at a campus are
different, then there must be an additional
INSTRUCTIONAL-TRACK-INDICATOR-CODE for
that sixweek reporting period.
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Deleted!
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20 – Serious or Persistent
Misconduct Violating the Code of
Conduct while in DAEP
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Added!
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59 – Serious Misbehavior as
defined by TEC 37.008 while
expelled or placed in a DAEP
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Other codes deleted!
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51 – Firearm (Off Campus 300 ft
Zone)
52 – Illegal Knife, Club, Or
Prohibited Weapon (Off Campus
300 ft Zone)
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53 – Serious Offense Conduct (Off
Campus 300 ft Zone)
54 – Felony Marihuana, Controlled
Substance, Dangerous Drug, Or
Alcoholic Beverage (Off Campus
300 ft Zone)
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•
C190 - Behavior Location Code
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00 - Not Applicable
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01 - On Campus
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02 - Off Campus, but within 300 feet of
campus property line
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03 - Off Campus, but at a school sponsored or school
related activity
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04 - Off Campus, and further than 300 feet from the
campus boundary (Student was not in attendance at a
school sponsored or school related activity)
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05 - On campus of another school district, or while in
attendance at a school sponsored or school related
activity of another school district
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425 Disciplinary Action Data
Two Discipline determination
questions:
1. What did the student do?
2. Where did the student commit
the behavior?
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Data Reporting Changes
435 record is converted from a
special education only restraint
data record to a restraint data
record for ALL students.
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The 435 Student Restraint Data record captures
the restraint data for
1) the restraints of all students that are
administered by school district police officers and
school resource officers working with a LEA under
a local MOU, and
2) special education students that are restrained
by school district/charter school employees and
volunteers.
Added!
 Restraint
Staff Type Code
(E1516) is added to Columns 4950.
 Special Ed Indicator Code
(E0794) is added to Column 51.
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School staff persons performing
student restraints are divided into
two categories:
1) LEA employees or volunteers,
and
2) LEA police officers or school
resource officers (SRO).
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All restraint events reported must be for a reason listed in
code table C173.
 01 - Imminent Serious Physical Harm To Themselves
 02 - Imminent Serious Physical Harm To Others
 03 - Imminent Serious Physical Harm To Themselves
and Others
 04 - Imminent Serious Property Destruction
 05 - Imminent Serious Physical Harm To Themselves
and Imminent Serious Property Destruction
 06 - Imminent Serious Physical Harm To Others and
Imminent Serious Property Destruction
 07 - Imminent Serious Physical Harm To Themselves
and Others and Imminent Serious Property Destruction
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LEA employees are not law enforcement
personnel. Student restraints performed
by these staff are only reported if the
student was a special education student
at the time of the restraint event.
 Do not report non-special education
student restraints performed by LEA
employees or volunteers.
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LEA police officers are licensed peace
officers who are employed by a police
department created by a particular LEA
school board.
School Resource Officers (SRO) are
licensed peace officers who are employed
by a state, county, or municipal law
enforcement agency who through contract
with a school district or charter school
provide a police presence at a school district
or charter school, or at a school campus.
68
Data Reporting Changes
435 Student Restraint Data
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Do not report student restraint events that are
performed by law enforcement personnel who
are not employed by a LEA police department or
who are not serving as an SRO under a MOU
with a LEA.
69
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Delete E1017 – TITLE-I-PART-A-HOMELESSINDICATOR-CODE.
However, non campus wide Title I schools will still
code - Title I Part A Indicator Code – 9
The Student Does Not Attend A School That Is
Designated By The District As A Title I, Part A School;
However, The student receives Title I, Part A services
because the student is homeless as defined by NCLB,
Title X, Part C, Section 725(2), the term “homeless
children and youths”
1.2 Taking and Recording Student Attendance
District personnel must create the original documentation of
attendance at the time of attendance. Original documentation
may not be created after the fact. Original documentation that
is not created at the time of attendance will not be accepted by
agency auditors. If auditors determine that original
documentation was not created at the time of the attendance it
is intended to support, the TEA will retain 100% of your
district's FSP allotment for the inappropriately documented
attendance for the school year(s) for which records have been
requested. The TEA will either assess an adjustment to
subsequent allocations of state funds or require your district to
refund the total amount of the adjustment when the audit is
finalized.
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In the electronic Word version of this handbook, the
entries in the table of contents and the boldfaced
cross-references that appear throughout the
handbook (e.g., 3.2.2 Funding Eligibility) are
hyperlinked.
If you place your cursor over the entry or crossreference and then press CTRL and click, you will
be taken to the section of the handbook specified in
the entry or cross-reference.
To return to the original location, press ALT + the
left arrow key.
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If a student who is under age 11 is enrolling in your
school for the first time, please see the Texas Code of
Criminal Procedure, Article 63.019, for additional
information related to documentation of identity
and age.
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Art. 63.019. SCHOOL RECORDS SYSTEM. (a) On enrollment of a child under 11 years of age in
a school for the first time at the school, the school shall:
(1) request from the person enrolling the child the name of each previous school attended by the
child;
(2) request from each school identified in Subdivision (1), the school records for the child and, if the
person enrolling the child provides copies of previous school records, request verification from the
school of the child's name, address, birth date, and grades and dates attended; and
(3) notify the person enrolling the student that not later than the 30th day after enrollment, or the
90th day if the child was not born in the United States, the person must provide:
(A) a certified copy of the child's birth certificate; or
(B) other reliable proof of the child's identity and age and a signed statement explaining the person's
inability to produce a copy of the child's birth certificate.
(b) If a person enrolls a child under 11 years of age in school and does not provide the valid prior
school information or documentation required by this section, the school shall notify the appropriate
law enforcement agency before the 31st day after the person fails to comply with this section. On
receipt of notification, the law enforcement agency shall immediately check the clearinghouse to
determine if the child has been reported missing. If the child has been reported missing, the law
enforcement agency shall immediately notify other appropriate law enforcement agencies that the
missing child has been located.
◦ 3.2.2.3: Self-paced courses if:
 certified teacher present and
 regularly scheduled (not “drop in”)
◦ *3.2.2.4: On-campus online courses not
provided through Texas Virtual School
Network if:
 certified teacher present and
 regularly scheduled (not “drop in”)
75
3.3.7
◦ *A student who has a GED certificate or
who has been court ordered to obtain one
is still eligible to enroll in your district to
complete requirements for a high school
diploma if the student chooses
◦ *Your district may not deny enrollment
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
Students who are on campus and in classroom at
attendance time must have attendance taken by the
classroom teacher

“Signing in” not acceptable

Each teacher recording attendance must certify that
attendance records are correct *by signing and dating the
attendance record within 1 week of the attendance
recorded*

*Signing/dating hard copy of attendance record is
not necessary if automated attendance system can
track ID of those entering information and date/time
of data entered (i.e., meets reqs. in 2.2.3)
77

Deleted: Medicaid-eligible child participating in the
Early and Periodic Screening, Diagnosis, and
Treatment (EPSDT) programs.
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Added: participating, with local school board
approval, in a short-term (e.g., 5-day) class that is
provided by the Texas School for the Blind and
Visually Impaired (TSBVI) or the Texas School for
the Deaf (TSD) at a location other than the
student's campus.


The student may not be considered in attendance
for FSP purposes on any day the student is traveling
between the student’s district and the location of the
class but is not attending class. (However, travel
days may be excused for compulsory attendance
purposes.
Your school district is responsible for obtaining
documentation of the student's class attendance
from the TSBVI or TSD.




Important: Title 19 TAC §129.21(l) requires that either
1) your local school board adopt a policy addressing
parental consent for a student to leave campus or
2) the superintendent establish procedures addressing
parental consent for a student to leave campus after
having been delegated authority to do so by the board.
It also requires that your school district distribute the
policy or procedures to staff and to all parents of district
students.
FSP funding is conditional on local adoption of this
policy or establishment of these procedures and
distribution of the policy or procedures.
 Exemption
from taking finals is not an
exemption from 2-through-4-hour rule
A
student must either be provided
appropriate number of hours of
instruction or be counted absent

Only currently funded program is program
for providing extended school year
services to eligible special education
students (ESY)

Optional Flexible School Day Program
students cannot earn more than
equivalent of 180 days
82


The section on special education has been heavily
revised and reorganized. Hyperlinked cross-references
and links to applicable TEA web pages have been
added throughout the section.
Information and coding charts that previously appeared
in the subsection on eligibility but were not specifically
related to special education eligibility have been moved
to more appropriate subsections.

A residential care and treatment facility includes a
licensed foster group-home but does not include a
licensed foster family-home.

as "foster group-home" and "foster family-home" are
defined in 40 TAC §700.1321
•
*New major subsection
◦ 4.9.1: Eligibility
◦ 4.9.2: State funding
◦ 4.9.3: PPCD and prekindergarten programs
 *Updated chart: PK-eligible and -ineligible side-by-side
◦ 4.9.4: PPCD and kindergarten programs
◦ 4.9.5–7: PPCD and Head Start, preschool,
and child care programs
 *Updated chart (4.9.8)
◦ 4.9.9: PPCD and dual enrollment

Each CTE course must have qualified/certified
teacher
◦ Exceptions: CTE teachers at charter schools
that do not have this requirement in charter and
dual credit postsecondary faculty

*Must report teacher of record for each CTE course
(except off-campus dual credit course)

If a student qualifies for PK on the basis of being
eligible to participate in the NSLP, and the student
then moves to a new district, the new district
should review the previous district’s
determination for accuracy.

If the new district finds that the determination was
accurate, the student need not requalify for the PK
program in the new district.

If the new district finds that an error was made, the
student must requalify for the PK program in the new
district.

Instruction provided through a technology that allows for
real-time, 2-way interaction between student and teacher in
different locations (e.g., interactive video conferencing)

Includes:
◦ remote conferencing
(attendance based on 2-through-4-hour rule)
◦ remote homebound instruction
(attendance based on hours of individualized
instruction and homebound funding chart)
◦ distance learning

Waiver required (except for distance learning)

Remote conferencing: Regular education

Student at off-campus location able to virtually
participate in classes provided on the student’s campus

Must be unable to attend school because of a temporary
medical condition documented by physician

Attendance based on 2-through-4-hour rule and whether
student virtually present at attendance time

Remote conferencing is not the same as
homebound instruction

Remote conferencing: Special education

Situation in which:
 student at off-campus location able to virtually participate in classes
provided on the student’s campus or
 student at on- or off-campus location receives instruction or services
from an appropriately credentialed individual who is
at a different location (e.g., speech therapy)

ARD committee must determine appropriate

Attendance based on 2-through-4-hour rule and whether
student present/virtually present at attendance time

Remote conferencing is not the same as homebound
instruction

Remote homebound instruction: Regular education

Student at home or hospital receives individualized
remote instruction through homebound program

All program requirements except in-person instruction
must be met

Attendance based on number of hours of individualized
homebound instruction student receives and homebound
funding chart

Remote conferencing ≠ remote homebound instruction

Remote homebound instruction: Special education

Eligible student at home or hospital receives
individualized remote instruction through special
education homebound program
All program requirements except in-person instruction
must be met; ARD committee must determine
appropriate
Attendance based on number of hours of individualized
homebound instruction student receives and homebound
funding chart
Remote conferencing ≠ remote homebound instruction




Only form of remote instruction that does not require waiver

Student physically located at his or her home campus
participates in a class provided at another campus in same
district or another district at which students and a teacher are
physically present

The 2012 Leaver Records Data Validation district
reports are scheduled to be posted to the secure TEASE
Accountability application on Wednesday, November
7, 2012.
3.2.1




0 - Enrolled, Not in Membership
1 - Eligible for Full-Day Attendance
2 - Eligible for Half-Day Attendance
3 - Eligible Transfer Student Full-Day
 4 - Ineligible Full-Day
 5 - Ineligible Half-Day
 6 - Eligible Transfer Student Half-Day
 7 - Eligible - Alternative Attendance Program
 8 - Ineligible - Alternative Attendance Program
95


PRF5D011 Student by ADA Eligibility and Grade
PRF5D011 ADA Elig.PDF

TEASE to TEAL.pptx

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