eSHARS Training

Report
Presented by: Sheena Joslyn
Assistant to the Associate Superintendent for Finance-Dr. Burnett
SHARS/Medicaid Specialist
Vendor: Medicaid Finance and Consulting Services (HISD)
WEBSITE: eSHARS.com
Source: MFCS, a division of the Houston Independent School District
 Booklet
Pages
 Logging in
 Instructions
 Screen Shots
Source: MFCS, a division of the Houston Independent School District






UserID = email address
Password = as emailed to
you by Houston ISD
5 Tabs
• Birdville = Live data
• Training = Fake data
Booklet Page 11
• Page 28 = important
reminders
Communication
Bill in eSHARS if:
1.
2.
3.
4.
5.
Add a Visit from Scratch
View your Visit History
View Student Info.
View Student Logs
View my caseload
• Student(s) is/are Medicaid
Eligible
• ARD/IEP documents your
billable service
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Caseload
Service
What would
you like to do
Source: MFCS, a division of the Houston Independent School District
 “View
My Caseload” (on right side)..allows to
add students to caseload
 Place checkmark next to students you need in
your caseload
 Pages of students, scroll to bottom
 Removing a student, right side of screen, place
a checkmark next to their name and click
“Remove”
 Click “close”
Source: MFCS, a division of the Houston Independent School District
Expands
Highlight student
Personal Care Service
“Add a Visit From
Scratch” (3rd box)
 Select location, date,
and service
 Choose:



•
•
•
•
All Day Individual
All Day Group
Single Individual
Combination Day
Input time no service
was provided
 Input visit start and end
time
 Place a checkmark
next to the Personal
Care Activity
 “Create”
 Options

•
•
•
•
Save
Close
Copy
Delete
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Make a selection
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
 Highlight
Student from caseload
 “View Your Visit History” (3rd box)
 View
your visit history allows you:
• To delete visits
• Open each visit
Source: MFCS, a division of the Houston Independent School District
Stipulate days you wish to see
Open to view your visit
and change if necessary
Source: MFCS, a division of the Houston Independent School District

Tabs are:
•
•
•
•
•

Visit History
Log
ARD History
Medicaid History
Campus History
Visit History (Delete visits and Open)
*ALERT: If not ready to bill, put into Completed-DO NOT BILL Status


Log (Keep track of why services weren’t performed and ARD
hours completed)
ARD History (Modify and/or Add an ARD)
*CAUTION: There may be services already present that need to stay
within the active ARD
*The ARD date can overlap the most recent ARD, but cannot overlap
an existing Visit

Medicaid and Campus History
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
CAUTION!!
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
 Communication
via phone or BISD email
 Add students via Sheena Joslyn
 “Help” online
 Parental consent
 Setup a billing schedule
• No longer than 2 weeks
 Example, see students M-F and bill on Monday
 Make
sure student has ARD/IEP
Source: MFCS, a division of the Houston Independent School District
Troubleshooting & Email to HISD
Source: MFCS, a division of the Houston Independent School District
 Sheena
Joslyn
• (817) 547-5735
• [email protected]
 Misty
Brown (Alternate)
• [email protected]
 Houston
ISD
• (800) 381-6334
• [email protected]

FAQ about SHARS (Page 27)
• http://ritter.tea.state.tx.us/interagency/sharsfaq.pdf
Source: MFCS, a division of the Houston Independent School District

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