new employees - Onboarding - North Carolina State University

Report
Welcome to the Pack
The Onboarding Center
Who:
The Onboarding Center Staff
Manager-Amy Grubbs
What:
New Hire Services
Where: Joyner Visitor Center
1210 Varsity Drive
Raleigh, NC 27695
When:
Monday-Friday, 7:30 am – 5:00 pm
How :
Email: [email protected]
Phone: (919) 513-1278
Fax: (919) 515-1693
Website: http://onboarding.ncsu.edu/
We are here to SERVE You!
NC State at a Glance
* Founded in 1887
* Land Grant Institution
* Largest four-year institution in NC
* 5th best value among public U.S. universities (2013U.S. News & World Report)
10 Colleges
CALS, Design, Education, Engineering, Natural
Resources, CHASS, Sciences, Textiles,
Management, Vet Medicine
* NCAA Division I university
* Atlantic Coast Conference
* 23 sports represented
* 195,000 living alumni
* 9,000 employees
* 34,000 students (100 NC counties, 50
states, 119 countries)
Thomas Ross
President
The University of North Carolina
Appalachian State University
East Carolina University
Elizabeth City State University
Fayetteville State University
NC A&T State University
North Carolina Central University
NC State University
UNC Asheville
UNC Chapel Hill
UNC Charlotte
UNC Greensboro
UNC Pembroke
UNC Wilmington
UNC School of the Arts
Western Carolina University
Winston-Salem State University
NC School of Science and Mathematics
Dr. Randy Woodson
Chancellor
NC State University
EPA or SPA Employee?
•
•
SPA employees are Subject to the State
Personnel Act (NC General Statute 126)
• Policies and guidelines established through
the Office of State Human Resources
EPA employees are Exempt from the State
Personnel Act (NC General Statute 126)
• Policies and guidelines established through
UNC General Administration
• EPA Non-Faculty; Faculty; Senior Academic
Administrative Office (Tier I or II)
GET Started on Campus
•
•
•
•
Get your packet--review information in New Employee Guide
Get your parking permit
Get dressed in red--Spirit Citation in packet ($5 coupon)
Get picture taken for campus ID card: Wolfpack One Card.
You may request debit card and bank services
• Get registered for NEO200-Benefits Orientation (or
complete online)
• Get the paper--Sign up for “The Bulletin” which is the
campus news source and sign up for other relevant
department listservs.
Go to http://bulletin.ncsu.edu and sign up at the bottom of the page.
Get Paid!
Online Payroll Checklist
____ Set Up Direct Deposit
____ Review Pay Schedule
____ Complete Tax Withholding (W-4/NC-4)
____ Consent for W-2 Year End Tax Statement
http://go.ncsu.edu/payrollneo
Brochure with details in packet
Get the Goods!
Howling Cow (Ice cream, milk, egg nog)
Port City Java locations
Dining locations
Food Trucks
Moving With The Pack
Discounted season football tickets with
free parking and discounted season
basketball tickets
Get the Goods!
University closed for a week in December
Gym and University Recreation
Child care resources (Wolfpups)
Local discounts (Wolfperks)
Registering personal devices
Discount computer software
University Temporary Service
State Employees Credit Union
Sign of the wolf
Get Involved!
Faculty Senate
Staff Senate
www.ncsu.edu/faculty_senate
http://staffsenate.ncsu.edu
Mission*: The Senate is an advisory body to the University
Chancellor. In fulfilling this role, the Senate shall:
Mission: The North Carolina State University Faculty
Senate is the sole, all-campus, faculty-elected,
representative, and deliberative policy proposing body of
the University. As such, the Faculty Senate assumes an
active role in the University governance system through its
responses to committee reports and its policy resolutions
which are presented to the University administration for
acceptance and implementation.
•
Provide feedback and consultation regarding
interest/concerns
•
Make recommendations on policies and regulations
•
Assist in the communication of issues and institutional
activities & promote/facilitate staff participation
•
Serve as the primary liaison between staff members
and the Chancellor, the University Council, the Board
of Trustees, the Chancellor’s Liaison Committee, the
Faculty Senate, the Student Senate, and the UNC Staff
Assembly;
•
Represent all SPA and EPA professional and support
staff
*this is an excerpt, full mission on Staff Senate webpage
KRISPY KREME
CHALLENGE
2.5 miles, 12 doughnuts, 2.5 miles
Carly Swanson, 1st
place woman in 2012
(36:14)
www.krispykremechallenge.com
Proceeds NC Children’s Hospital
http://www.ncstatepolarplunge.com/
Donate: Not a runner or a
jumper? You can contribute
to a participant.
Plunge: Jump into Lake Raleigh on
Centennial Campus in February.
Create your own team of friends,
family, and co-workers or join an
already established team.
5K Torch Run:
Get warmed up for the plunge!
Volunteer: Volunteer your time to
help set up for the event, work
registration tables, or distribute
coffee and chili at the event.
Don’t get a Ticket!
• All parking on campus is by permit only – faculty/staff must
display the appropriate permit
• Wolf Trails-Alternative transporation options
• GoPass-$25 annually for CAT & TTA buses
• Carpooling benefits
• WolfWheels-Can rent bikes by the day, week, semester
• Wolfline Transit
• No charge to faculty/staff
• Join Wolfline listserv
• Runs every 10-20 minutes, depending on route
• WereWolf evening runs every 30-35 minutes
• Fully accessible to persons with disabilities.
Get Smart!
• Tuition Waiver (2 courses per academic year
•
•
•
•
•
tuition-free)
• Classes at NCSU & other UNC schools
Distance Education (DELTA)
NC State Computer Training Unit
Training & Organizational Development
Faculty Center for Teaching & Learning
NC State Libraries (and all UNC System)
Get Help!
Faculty and Staff Assistance Program (FASAP)
Personal issues, planning for life events or simply managing daily life can
affect your work, health and family. The NC State University FASAP
Program:
• Provides support, resources and information for personal and work-life
issues.
• Is university-sponsored, confidential and
provided at no charge to you and your
dependents.
• Can help you and your family deal
with everyday challenges.
• Please refer to your New Employee Orientation
Guide on page 10 for more information.
Get Connected
• University Page: NC State University
• Athletics: NC State Athletics, Pack Pride
• Dining: ncstateuniversitydining
• Bookstore: NCSUbookstore
• Library: ncsulibraries
• University Page: @NCState
• Athletics: @PackAthletics, @packpride
• Dining: @ncstatedining
• Bookstore: @NCSUbookstore
• Library: @ncsulibraries
• NCSU Wolfline: TransLoc: Transit Visualization
• Location enabled photographic guide to the history of NC State: Wolf Walk
Diversity at NC State…
A Responsibility to the Pack
• July 1, 2011
• Vice Provost for Institutional Equity & Diversity,
Joanne Woodard
• Equal Opportunity & Equity
• Faculty/Staff Diversity;
• Student Diversity (including MSA);
• Campus Community Centers (AACC, Women’s
Center, GLBT Center)
Diversity @ New Employee
Orientation
• University’s commitment to achieve an
inclusive and diverse working and learning
community
• Encourage employee participation and
contribution to promoting diversity
Diversity is…
• “An inclusive community of people with
varied human characteristics, ideas, and
world views and whose interactions both
benefit and challenge each other to grow
while making the community better.”
-NC State University Definition of Diversity
Who is Diverse?
• Visible diversity
• Invisible diversity
• Ups-Downs
Diversity @ NC State
• Land-grant mission – to serve the people of NC
and promote the economic, social, and political
welfare of the State.
• Shared university goal
• 2003 US Supreme Court ruling in Michigan
Found “a compelling interest in obtaining the
educational benefits that flow from a diverse
student body.” Diversity is good for everyone.
Measurable Cognitive Benefits
Documented success for student and
professional growth and productivity:
• Increased cognitive complexity (Antonio
et al., 2004)
• Enhanced perspective taking (Gurin, 2002)
• Better problem-solving (Chang, 2002)
• Improved decision making (Dey, Hurtado, &
Gurin, 2002)
Contributions to
Cultural Competency
Competitive Advantage
in the Workplace
• Increased self-awareness
•
People Skills
• More positive
attitude/orientation
towards others who are
different
•
Teamwork/Team
Building
•
Heightened
creativity
•
Expanded Comfort
Zone
• Increased
knowledge/understanding
of others who are
different
• Enhanced cross-cultural
skills
The NC State PopulationFall 2012
Students
(34,340)
Staff
(6,088)
Faculty
(2,066)
Post Doc
(312)
International
9%
2%
4%
46%
Hispanic
4%
4%
3%
3%
0.4%
0.4%
0.2%
0
Asian
5%
3%
8%
5%
Black
7%
16%
4%
1%
White
70%
73%
79%
37%
56%/44%
44% / 56%
66% / 34%
61% / 39%
American
Indian
Men/Women
The NC State Population2008 Staff
Well-Being Survey
2010 Student Climate Survey
• Disability:
• 2% of staff (4% don’t know if ADA-qualified);
• 11% of students (5% prefer not to answer)
• ESL: 7% of staff; 6% of students
• GLBT: 3% of staff; 6% of students (2%
prefer not to answer)
• Religion (undergraduate, graduate)
• Christianity: 56%, 39%
• Secular: 16%, 23%
• Other (e.g. Islam, Hinduism): 5%, 25%
How You Affect the Pack
• You contribute to your work environment
• You can seek out opportunities to engage in
and learn about other cultures and other ways
to think about and/or process information
• You can increase your own self awareness
• You can encourage others to seek diverse
points of view
• You can identify and eliminate discriminating
and harassing behaviors.
OIED Video
• OIED: Past, Present and Future
Subscribe to the
Diversity Digest!
http://oied.ncsu.edu/oied/subscribe_diversity_digest.php
Presented by:
NCSU Office of General Counsel
Important Legal Topics for New Employees
Overview
• Public Records
• Contracting Authority
• COI/COC/Secondary Emp.
• Negligence Liability
• Alcohol and Drug-Free Workplace
• Whistleblower Protection
• Required Reporting (property
damage, misconduct, etc)
(NC State President Alexander Q. Holladay – c.1910)
Public Records
• …“[M]ade or received pursuant to law or
ordinance in connection with the transaction of
public business by any agency of North Carolina
government or its subdivisions.”
• They exist "regardless of physical form or
characteristics.“
Public Records
Legislative Policy
• …”[T]he property of the
people.”
• “…[O]btain copies of their
public records and public
information free or at minimal
cost….”
• “…[S]hall permit any record..
to be inspected and examined
at reasonable times and under
reasonable supervision….”
(President W.C. Riddick, The Agromeck– 1920)
Public Records
• “No public official may destroy…any public
record…without the consent of the Department
of Cultural Resources.”
• Records must be preserved and protected
Public Records
What does this mean to you, new employee?
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No confidentiality*
No expectation of privacy
Must preserve documents
Consider appropriate email use
*Some exceptions apply – Contact
General Counsel’s office for details
Contracting Authority
• What is a contract?
• Authority to sign?
• Consequences?
Contracting Authority
*Excerpt from Reg 01.20.02
COI/COC/Secondary Employment
COI/COC/Secondary Employment
• What are Conflicts of Interest (COI) and
Conflicts of Commitment?
• Am I required to report secondary
employment?
• Why I should be concerned?
COI/COC/Secondary Employment
• Conflicts of Interest: Financial or other
considerations that may compromise (or have the
appearance of compromising) one’s objectivity or
independent professional judgment
• Conflicts of Commitment: When pursuit of
outside activities interferes with university
work obligations
COI/COC/Secondary Employment
• COI/COC – EPA
• Secondary Emp. – SPA
• Both require informing
NC State management
COI/COC/Secondary Employment
• Why should I be concerned?
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•
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Loss of federal funding
Employee discipline
Possible criminal penalties
Purchase contract cancellation
Negligence Liability
• Sovereign Immunity
• Waived by Tort Claims Act
• Liability for employee
negligence
• NC State and employee
can be sued
• Only one recovery
(“The King”)
Negligence Liability
• NC State’s liability limits = $1M
• Employee’s liability limits = ?
• Defense of State Employees Act (DSEA) – “Course
and scope of employment”
• Insurance
(Car Crash at Free Expression Tunnel – 1972)
Alcohol and Drug-Free
Workplace
• NC State = Alcohol and Drugfree workplace
• Employees may not report to
work under influence of
drugs/alcohol
• Sale/service of alcohol at NC
State-sponsored events strictly
regulated
• Substance abuse programs
available
(Chancellor’s Alcohol and Drug Memo – 9/21/12)
Whistleblower Protection
• Employees encouraged to report observed,
suspected or apparent employee misconduct
• “Whistleblower” protected from retaliation
(e.g. privacy, reputation, safety)
• False Claims Act = rewards
• Research Misconduct
Conclusion
For Additional Information:
• Contact the Office of General Counsel
- 304 Holladay Hall, Campus Box 7008
- (919) 515-3071
INFORMATION TECHNOLOGY
GETTING HELP
LOCAL IT SUPPORT
515-HELP (515-4357)
COLLEGE
DEPARTMENT
[email protected]
Walk-in Center, West Dunn Building
http://help.ncsu.edu
UNITY ID
Your Primary User ID (Other user IDs should match but the passwords may not)
• MyPack Portal
• Class registration
• Online voicemail
• Email
• Wireless internet
OTHER ACCOUNTS
•
Other IT accounts in use
o
o
o
•
College specific
Department specific
Application specific
Talk with your department’s
IT support to find out what
you need.
PASSWORD
•
Password change required at least
once a year
http://www.ncsu.edu/password
•
User Identification and
Authentication (UIA) system is
used when resetting Administrative
and Unity passwords
http://www.ncsu.edu/uia/
MYPACK PORTAL
mypack.ncsu.edu
One-stop source for campus
services, benefits information,
and other resources.
MYPACK PORTAL
mypack.ncsu.edu
• Information Security
Acknowledgement Form
• Pop-up window displays upon
login to the MyPack Portal
• Required for access to
University data
GOOGLE APPS google.ncsu.edu
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Email & Calendar Services
Primary form of university communication
25 GB email quota
Includes: Drive, Docs, Sites, Chat, Google consumer apps
Training available
EMAIL SECURITY
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Beware of Phishing attacks
Don’t open attachments that seem “strange” or
unexpected
Don’t open attachments from unknown sources
Use common sense
IT SECURITY
•
Install Anti-virus software
Anti-virus, anti-spam mail filtering service
•
(Postini Message Center & Google Spam folder)
•
Apply software updates and patches
Be careful of downloads, Spyware, & Adware
Beware of ID Theft
Never give out your Unity password
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PHYSICAL SECURITY
•
Protect hardware (workstations,
laptops, etc.)
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Backup critical data
Secure media (disks, tapes, etc.)
Store sensitive data in a secure
location (servers)
Make use of screensaver
passwords
MOBILE DEVICES
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Are even more easily lost than laptops
Often contain sensitive data
May have been used to access secure websites
Need to be password locked
RESIDUAL DATA
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Web sites leave a trail (history and cookies)
Ensure that applications are completely closed
Remove data before disposing of
hardwarehttp://oit.ncsu.edu/data-removal/
REGULATIONS
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Campus Policies are on PRR site
Use of IT systems are subject to Computer Use
Policy and associated university, federal, and state
rules and regulations
Appropriate use of computer resources
Peer-to-peer and DMCA
FERPA, HIPAA, GLBA
Central Email Archiving & Retention Services
Other data such as personnel records & SSN are
protected
NC State generates a unique Unity ID for all faculty, staff,
and students
WIRELESS
• Primarily Convenience
Network
o
o
o
Not secure
Not yet campus-wide
Guest Access (ncsu-guest)
• Ensure that equipment doesn't
cause problems
o
o
Access Points & Wireless
Network Equipment
Cordless phones, surveillance
cameras - anything in the 2.4 or
5.8 GHz range could cause
interference
• AUP (Acceptable Use Policy) gives
priority to NCSU wireless data
network
• Register your device:
nomad.ncsu.edu
ASSISTIVE TECHNOLOGY
NC State provides equal opportunity to its educational services,
programs and activities in accordance with federal and state
laws.
This means creating accessible:
o Web Pages
o Electronic documents
o Other online content
For more information:
http://go.ncsu.edu/itaccess
TRAINING
• OIT provides training for a variety of technologies
• College and departmental training
• NC State Computer Training Unit provides a
discount for NC State employees
• DELTA provides training for faculty and staff
engaged in using technology to support
instruction
COMPUTER ACCESS
•
Computer Labs & Kiosks
• Staff Senate Computer Loan Program
Equal Opportunity & Equity
Know your rights
and
your responsibilities.
• What is discrimination?
• What is harassment?
• Why do we need to talk about this?
• Where do I go for help?
Background: Civil Rights
• Federal Laws
• Title VII of the Civil Rights Act of 1964
• Race, color, religion, national origin, sex
• Title IX of the Education Amendments of 1972
• Age Discrimination in Employment Act of 1967
• Vietnam-Era Veterans Readjustment Assistance Act of 1974
• Americans with Disabilities Act of 1990
• Genetic Information Non-Discrimination Act of 2008
• State Law
• North Carolina General Statutes: Creed
• NC State University Policy
The Protected Classes
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Race
Color
Religion
National Origin
Sex
Age
• Disability
• Veteran Status
• Genetic
Information
• Creed
• Sexual
Orientation
Definition: Discrimination
Elements
• Unequal and unlawful treatment
• Based on membership in a protected
class
Theories of Discrimination
• Disparate Treatment – Negative differential
treatment based on protected group
membership
• Disparate Impact – Facially neutral practice
with discriminatory consequences
Definition: Harassment
• Based on protected class membership
• Unwelcome conduct
• That creates either
1. A quid pro quo situation, or
2. A hostile environment
•
•
Severity, pervasiveness, interference with work
Subjectively and objectively hostile
Interpersonal Relationships Policy
Among Faculty, Staff and Students
• No supervisory relationship with:
• Someone you are related to by blood, law or
marriage
• Someone with whom you are amorously
involved
• “Supervisor” defined broadly
• Speak with OIED-EOE or HR about altering the
supervisory structure of the department
Definition: Retaliation
• Adverse action
• Against a covered individual
• Because that individual engaged
in a protected activity
• Opposing discrimination or harassment
• Participating in complaint resolution process
• Requesting reasonable accommodation
If You Experience Discrimination or
Harassment:
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Review University policies
Intervene when appropriate
Document evidence of the incident(s)
Report problems within 30 days
Seek assistance from a supervisor, OIED-EOE, or
HR
• Maintain confidentiality
If You Are Accused of
Discrimination or Harassment:
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Review University policies
Immediately stop the behavior
Remain calm and non-judgmental
Listen to understand
Maintain confidentiality
Seek assistance from a supervisor,
OIED-EOE or HR
Responsibilities of Supervisors
Supervisors have a legal responsibility to respond to
harassment complaints/incidents
• Seek assistance from OIED-EOE
• Address and report concerns quickly
• Document evidence of the incident and how it
was addressed
• Maintain confidentiality and neutrality
• Attend supervisory training
• Sign up on OIED’s website: www.ncsu.edu/oied
Resolution Options:
Within NC State
• Informal Resolution
• Address the issue in person, in writing, or with a
third party’s assistance
• Formal Resolution
• See Resolution Procedures for Discrimination,
Harassment, and Retaliation Complaints
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Submit written complaint
Investigation
Report of findings
Administrative determination on any action taken
Resolution Options:
Outside NC State
• Equal Employment Opportunity Commission
• All employees and applicants
• Time limit for filing: 180 days
• Office for Administrative Hearings
• SPA employees only
• Time limit for filing: 30 days
• Additional agencies
• Office for Civil Rights
• Office of Federal Contract Compliance Programs
Proactive Measures
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Know your colleagues and employees
Examine and be aware of your own behavior
Do not condone inappropriate behaviors
Integrate respect, diversity, and equity into
your department
• Be inclusive, fair and ethical
• Participate in educational
opportunities
Campus Resources: Policies
• Policies Discussed
• Equal Opportunity and Non-Discrimination Policy
• Resolution Procedures for Discrimination, Harassment,
and Retaliation Complaints
• Interpersonal Relationships Policy Among Faculty,
Staff, and Students
• To view these policies and others
• Visit http://www.ncsu.edu/oied/policies.php
• Click “Discrimination and Harassment Prevention and
Response”
• Click “Harassment and Discrimination Policies”
Campus Resources: OIED
Office for Institutional Equity & Diversity
• Assistance to all employees and students
Joanne Woodard, Vice Provost for Institutional Equity & Diversity; Title IX
at 515-3148
Coordinator
Amy Circosta, Associate Vice Provost for Equal Opportunity & Equity, 513-1234
Equal Opportunity, http://www.ncsu.edu/oied/harassment.php, 515-3148
Disability Services Office, http://www.ncsu.edu/dso/, 515-7653
Marcia Gumpertz, Assistant Vice Provost for Faculty/Staff Development, 515-7826
Tracey Ray, Assistant Vice Provost for Student Diversity, 515-3835
Multicultural Student Affairs, http://www.ncsu.edu/msa/, 515-3835
African American Cultural Center, http://www.ncsu.edu/aacc/, 515-5210
GLBT Center, http://www.ncsu.edu/oied/glbt/, 513-9742
Women’s Center, http://www.ncsu.edu/womens_center/, 515-2012
*All campus numbers are in the 919 area code.
Campus Resources: Departments
• Human Resources – Employee Relations
• Assistance to all employees
• Contact 515-6575
• Office of Student Conduct
• Assistance with complaints about students
• Contact 515-2963
• University Police
• Assistance with criminal or civil complaints
• 9-1-1 Emergencies
• 919-515-3000 Non-emergencies
Environmental Health and Safety
Agenda
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Review NC State’s Safety Organization
Overview of Workplace Safety
Introduction of Hazard Communication
Introduction of the Manager’s Checklist
Review emergency procedures
Accident/Incident Reporting Requirements
Why Should We Care About
Safety?
• NC State University has:
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•
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Over 35,000 students
8,000 faculty and staff
2000 acres over the 100 NC counties
500+ buildings
• Significant amount of hazardous materials
and processes in varying locations, including:
• Chemical, radiological, biological, physical,
mechanical, electrical
NC State Safety Organization
• Participation begins with the Chancellor
• Occupational Health and Safety Council
convenes the chairs of department safety
committees and University standing
committees
• Department Safety Committees coordinate
safety activities on the department level
• Environmental Health and Safety Center
provides consultative safety services
Environmental Health and Public Safety by
division
• Environmental Health and Safety
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Occupational Health/Biological Safety
Occupational Safety
Laboratory/Chemical Safety
Radiation Safety
Environmental Affairs/Hazardous Waste
Fire Protection
• Business Continuity
• Campus Police/Risk Assessment Case
Management
• Insurance & Risk Management
• Security Applications Technologies
• Transportation
Business Continuity & Disaster
Recovery
• Plans for service continuity • Find out if you will have an
in the event of a disaster
active role in business
• Locate the Business
continuity or disaster recovery
Continuity Coordinator for
planning.
your department.
• Find out if you will need access
• Review the departments
to the Business Continuity
Business Continuity Plan.
Software – LDRPS. If so, sign up
• Ensure your name is
for training by calling
included in the Call Tree or
513-7474.
Emergency Contact List.
Insurance and Risk Management
Services
• Provides technical
assistance and service
related to insurance
and mitigation of risk
• Assist with
procurement of
insurance coverage
• Visit the Insurance/Risk
Management website
for specific information
http://www2.acs.ncsu.
edu/insurance/
Hazard Assessment
What is a hazard?
• A hazard is something that has the potential
to cause harm to:
•
•
•
•
People
Property
Environment
Processes
• Where can we find hazards on campus?
EVERYWHERE!
Workplace Hazards
Five categories of workplace hazards are the
most common addressed at NC State:
• Slips, Trips, Falls
• Ergonomics
• Electrical
• Chemical
• Mechanical
Workplace Ergonomics
• Workstations Must be
Adapted to the User – Not the
Other Way Around
• 90-90-90 rule while sitting:
bend at the elbow, waist and
knee
• Walk around every 20Minutes
• EHS provides workplace
assessments if employees are
experiencing workplace
‘stresses’
Ergonomics
Proper Lifting activities
Avoid these activities
Lockout/Tagout: Controls of Hazardous Energy
Proper lockout/tagout (LOTO)
practices and procedures
safeguard workers from the
release of hazardous energy
NEVER remove someone else’s
lock and tag from any machine,
equipment or device
NEVER try to energize or start
any machine, equipment, or
device while it is locked or
tagged out
Mechanical Safety Awareness
• Be aware of potential danger points on
mechanical devices:
• machine guarding
• pinch points
• point of operation
• Do not remove safety
guards from
mechanical devices
HAZARD COMMUNICATION
In order to ensure chemical safety in the workplace, information about the identities
and hazards of the chemicals must be available and understandable to workers. The
Hazard Communication Standard is maintained by OSHA.
4 Key Parts to Hazard
Communication Programs
Labeling
Training
Safety Data
Sheets
Written Plans
Safety Data Sheets provide important information:
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•
•
•
•
•
Product Identification
Composition
Hazard Identification
First Aid
Fire-fighting measures
Accidental-Release
measures
• Exposure control
• Personal Protection
• Physical and Chemical
properties
• Stability and reactivity
• Toxicological
information
• Ecological information
• Disposal
• Transport
• Regulatory Information
How Do I Get an Safety Data
Sheet?
Use EHS Web Home Page
http://www.ncsu.edu/ehs/MSDS.htm
Personal Protective Equipment (PPE)
Employees must know:
• When/what type PPE is necessary
• How to properly wear
• Limitations
• Maintenance
• Supervisors must conduct a Hazard
Assessment to determine the PPE needed to
safety perform each task.
Form URL:
http://www.ncsu.edu/ncsu/ehs/safetyplan/forms/HAZARDAS.pdf
Hazard Signs
Different signs are used across campus to illustrate potential
presence of hazardous material. Without proper personal
protective apparel, do not enter the area.
Facility Security
• Security Application Technologies (SAT) Division
manages oversight of heightened security areas, in
addition to practical security measures across campus.
• Restricted Access and/or Authorized Personnel ONLY
signage is conspicuously posted and must be followed
• Unoccupied labs should always be locked
• University key distribution is controlled and keys
should logged to maintain a chain of custody
• Proximity Card Access is used to secure buildings and
campus identification cards are used for access.
EMERGENCY PROCEDURES
The University maintains emergency procedures, in order to plan,
prepare, respond and recover from emergencies. Emergency planning
covers:
Emergency Communications
Fire
Medical
Hazardous Material Spill
Injury/Illness
WolfAlert is a series of emergency
communication tools used to deliver
important information to campus. The tools
include:
• Emergency homepage
(www.wolfalert.ncsu.edu)
• Text messaging – update contact information
in MyPack Portal
• Email
• Wolf Alert Audible Outdoor Siren System,
intended to promote SOS:
• Seek shelter
• Obtain information
• Stay informed
Fire
Do you know what to do in the event of a fire?
• Leave the room,
• Shut the door,
• Evacuate the building,
• Activate the fire alarms,
• Call University Police (911)
• Activate a Blue Light Emergency
Phone once outside the building
• NC State Fire Protection Section provides fire extinguisher
training, evacuation planning, and assistance to Local
Emergency Responders assisting on campus
Hazardous Material Spill
• Call 911 as soon as
possible
• Do NOT attempt to clean
up the spilled materials
• If necessary, evacuate the
building
• For personal chemical
contact situations, use the
nearest eyewash or
emergency safety shower
Medical Assistance
In the event of a serious injury or illness:
• Call 911
• Notify Supervisor or Manager immediately
In the event of non- serious injury or illness:
• Immediately notify your Supervisor/Manager
• Call University Police non-emergency, 919-5153000
NC State Fire Protection can provide basic EMT and First Aid;
additional services require offsite medical assistance.
In Your First 12 Months of
Employment:
Why is there a greater chance of:
• Injury
• Fatality
• Lack of familiarity or
inexperience
• Do not want to appear
incompetent
• NC State has ~400
accidents per year
Reporting Accidents
1. There are four categories of “accidents” to be
reported:
2. Injury sustained from a workplace incident.
3. Illness, especially if contagious or a public
health concern.
4. First Aid is help given to a sick or injured
person until full medical treatment is
available.
5. Near Miss is something or an event narrowly
avoided.
Employee’s Notification
Responsibility
Immediate Notification of:
• Supervisor or
• Administrative Staff
• Seek medical assistance
Supervisor’s Responsibility
To investigate and to complete accident forms:
• Supervisor’s Accident/Incident Report
• North Carolina Industrial Commission’s
Form 19
• These forms can be located via the NC State
Webpage.
All Employees Should Know
• University Police’s Phone Number:911 or
919-515-3000 (non-emergency)
• Location of Fire Extinguishers and Pull
Stations
• Evacuation Routes in your building
• Hazards in the area
Take the time to
survey your work
environment!
Now, on to the Manager’s
Checklist
• All new employees need to complete the
Manager’s Safety Orientation Checklist. This
checklist must be completed and reviewed
with all new employees by their manager prior to
the commencement of work activities.
• To access the checklist, visit this link:
http://www.ncsu.edu/ehs/2010/managercklst.html
Environmental Health and Safety
Website
For further information, access: www.ncsu.edu/ehs
Search the Index of Services:
• Sort by subject or department
• Find our contact information
For anonymous safety reporting, use the Safety
Hotline to lodge a safety concern (919-5155445)
University Police Department
•
•
•
•
51 Sworn Law Enforcement Officers
National Accreditation "Flagship Status"
911 Center
Patrol 24/7
How to contact us!
• Over 400 Blue Lights
• 911 from any landline on campus
• 919-515-3000 (cell phones)
National Crime Victimization Survey
Violent Crime Victimization Rates per 1000 employees:
Violent Crime Victimization Rates (per 1000 employees):
• University Employees:
1.6
• Physicians:
16.2
• Retail Workers:
20.0
• Junior High School Teachers 54.2
• Mental Health Professionals 68.2
• Police Officers
260.8
U.S. Department of Justice * Office of Justice Programs
Bureau of Statistics
Part 1 Offenses in 2011
Crimes
Motor Vehicle Thefts
Theft
Burglary
Aggravated Assault
Robbery
Rape
Arson
Hate Crimes
Murder
Manslaughter
Totals
11
337
41
7
6
1
0
3
0
0
Safety Tips
•
•
•
•
•
Lock your doors
Secure your belongings
Plan ahead
Report suspicious activity
Don't walk alone at night
Violence Prevention and Threat
Management
• Every employee is required to report acts of
violence *University Regulation 04.05.2
- Acts of Violence
- Concerning Behavior
• This also includes Intimidation, Domestic
Violence, Weapons
Violence Prevention and Threat
Management Resources
• Police 911 from landlines on campus
•
•
•
•
919.515.3000 from cell phones
Risk Assessment Case Manager 919-513-4224
Employee Relations 919-515-6575
Faculty & Staff Assistance Program 866-467-0467
Office for Institutional Equity and Diversity 919515-3148
Free Training
Opportunities / Services
•
•
•
•
•
•
•
•
Workplace Violence Training
Rape Aggression Defensive Tactics (RAD)
Active Shooter Training
General Safety Training
General Self Defense Training
Citizen's Police Academy
Wolf Guard Engraving Program
Pepper Spray Training "Pro's and Con's"
Additional Training Opportunities!
Fire and Life Safety Training Provided by NCSU
Fire Protection
• Campus fire safety (students)
• Portable Fire Extinguishers
• Home Fire Safety
• Fire Safety in the Construction Industry
• General Safety Awareness
http://www.ncsu.edu/ehs/firesafety.htm
Thank you for your participation
today &
Welcome to the Pack!

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