Advance Ship Notices

Report
Advance Ship Notices
Training Presentation for
Supply Chain Platform: BAE Systems
July 2012
Course Objectives
•
After completing this course, you should be able to:
> Create an advance shipment notice (ASN)
> Print shipping labels
> Create draft ASNs
> Add attachments to a shipment
> Check status of a shipment
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ASN Business Process
•
ASN stands for Advance Shipment Notice and is a document you would send to the
buyer via SCP
•
Used to communicate when goods are ready for shipment
•
Provides a shipping label that can be applied to your packages
•
Some business rules for ASNs:
> ASNs can be created for discrete orders, but not for blanket orders or schedule
agreements
> There is a ‘Shipment Allowed’ flag on discrete orders that will indicate which items
can be applied to an ASN
> ASNs can be created from multiple discrete orders, but the ‘Ship To Address’ must
be exactly the same for all lines
> ASNs can have up to 500 lines
> There can be attachments for ASNs
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‘Shipment Allowed’ Flag on Orders
•
Only discrete order schedule lines with the ‘Shipment Allowed’ flag set to “Yes” can be
applied to an ASN.
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States for ASNs
•
Shipped – supplier creates a shipment line with reference to an order in SCP.
•
Shipped Unreferenced – supplier creates a shipment line (via upload or integrated
connection) that does not reference an order in SCP.
•
Delivered – thirty days after the ‘Estimated Arrive Date’, SCP automatically transitions
the shipment to the ‘Delivered’ state (Supplier can also manually move it to this state).
•
Received – if a buyer sends in a receipt to SCP that is linked to a shipment/order, and
the ‘Received Qty’ becomes greater or equal to the ‘Shipped Qty’, then the shipment
line automatically transitions to a ‘Received’ state.
•
Archived – SCP automatically transitions an ASN to this state after a specified period
of inactivity.
•
Cancelled – supplier cancels a shipment line.
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Create Advance Shipment Notices (ASNs)
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Create from My Workspace
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Select Schedule Lines to Be Shipped
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Create from Shipment Section
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Find Orders to Ship Against
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Select Schedule Lines
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‘Create Shipment’ Form
•
Estimated Depart Date – defaults to today’s date, but can be edited
•
Estimated Arrive Date – must be manually entered and must be the same or later than depart date
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Select a Carrier
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Select a Carrier
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Creating a Shipment – Line Item Detail
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Creating a Shipment – Other ‘Line Level’ Fields
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Create the ASN Record in SCP
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ASN Confirmation
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‘Delivered’ Status
•
Thirty days after the ‘Estimated Arrive Date’, the shipment automatically moves from ‘Shipped’ to
‘Delivered’ state.
•
A supplier user can also manually move a shipment to the ‘Delivered’ state.
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Cancelling Lines
•
A supplier can cancel lines on a draft ASN or an ASN that was already sent to the buyer. An updated
version of the ASN will be sent to the buyer.
•
On the ASN list page or an ASN details page, select the line(s) to be cancelled and then click the
Cancel button.
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‘Received’ Status
•
If there is a receipt tied to the order/shipment and the Received Qty is equal or more than the Shipped
Qty, then the shipment will automatically move to the ‘Received’ state.
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Print Shipping Labels
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Print Labels for One ASN
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Print Labels for Multiple ASNs
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Example of a Shipping Label
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Draft Shipments
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Save a ‘Draft Shipment’ Version
•
If you need extra time to enter more data on the ASN before it goes to the
buyer, use the ‘Save Draft’ button to create a draft version of the ASN
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Locate and Publish Draft ASNs
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Locate and Publish Draft ASNs
•
•
Once the ASN is ready to send to the buyer, click on the ‘Send Shipment’ button from
the list or details page.
You can also delete a draft version of a shipment.
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Attachments to Shipments
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Attachments to Shipments – Business Rules
•
A supplier user can add attachments to an ASN at the header or line level
•
The file can be any format type but the combined total size of the ASN file plus all
attachment files should not exceed 10MB.
•
Any user with access to an ASN attachment in SCP will be able to open or save the
file. However, attachments are not included in upload/download processes or
integrated connections for ASNs.
•
To replace an existing file, use the ‘Update’ action button and the file must have the
same ‘file name’. The only way to remove an attachment is to delete the shipment that
has the file attached to it.
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Attach a File to a Shipment
•
•
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Click on the ‘Attach’ paperclip icon at the header or line level of an ASN
In the pop-up window, you can choose to ‘Add’ a file or ‘Update’ an existing file
When the ASN transitions to a ‘Shipped’ state, the file(s) will be sent to the buyer
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Check ASN Status
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ASNs by Status on My Workspace
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Search by ASN or PO Number
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Status on Order
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Status on Order
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Section Summary
We have learned…
•
How to create an ASN in SCP
•
How to print shipping labels
•
How to create a draft shipment
•
How to add attachments to a shipment
•
How to check the status of a shipment
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