FDW 2012 (Sharepoint)

Report
Tech Lab II
FDW 2012
Monday, 16 July 2012
Outline
• Internal Website
– Leave
– Math Database
• Course Websites
– AMS (to be covered later)
– LMS (includes practical exercise)
• External Website
– Faculty Bios
External Website
OLD
Math Department History/Information
Faculty Bios
Course Material
NEW
Math Department History/Information
Faculty Bios
Course Websites
OLD
NEW
Internal Website (Math Info Page)
http://www-internal.dean.usma.edu/departments/math/
• Few can access (Math Faculty & Staff)
• What do I use this for?
– Leave forms
– Math Planning Memo
– Math Database
– Math Calendar
– Uniform of the Day
– Social Events
Math Database
http://134.240.163.145/MathDept/USMA/FacultyWebApp/dsp_HomePage.cfm
• Few can access (Math Staff & Faculty)
• What do I use this for?
– Update contact information
– Social Event sign up
– Gray Books
• Accessed through Math Info Page
– Username:
– Password:
a*1234
4444
* first initial
1234 last four
4444 temporary
Course Websites
AMS (you will have a class later . . . )
https://apps.usma.edu/ams/login/DoDBanner.cfm
LMS
https://lms.westpoint.edu/math/SitePages/Home.aspx
LMS
Learning Management System
• Few can see (WP users)
• Editing ability varies
• Need CAC to access
• Sharepoint
LMS
What do I Use this for?
• Course Websites (Course Directors manage)
–
–
–
–
Lesson Objectives
Calendars
Solutions
Helpful Information
• Instructor Pages (individual Faculty manage)
– Post section Homework, Solutions
– Discussion Boards
– Announcements for your section(s)
• Section sites (combine Course Websites and Instructor
Pages)
Website Organization
All USMA users
All Math Instructors
Course Site
Instructor Site
Permanent
Section Site
Instructor Site
Section Site
Semi-Permanent
Section Site
Cadets enrolled in Section
Instructor teaching Section
Created based on AMS – last only for current semester
Course Websites
Name
D/Math Home
Instructor Page
Course Page
Section Site
Site
lms.westpoint.edu/math
lms.westpoint.edu/math/
first.last
lms.westpoint.edu/math/
MAXXX
Lms.westpoint.edu/math/
MAXXX/AXX
Permissions
Role
Math Web
Officers
Owner
Math Faculty
Contribute
USMA users
Read
Instructor
Design
Math Faculty
Read
Course
Directors
Design
USMA users
Read
Instructor
Design
Enrolled Cadet
Contribute
SHAREPOINT
• What is it?
SHAREPOINT SITE BASICS
SIDEBAR
HEADER
This will be
different for each
child site – with
relevant links for
that site (course)
only
Usually controlled by
Uppermost Site. In this case
D/Math. This will be the same
for all child sites.
PLAYBOX
This includes the main content for each separate
web-page. Can be Calendars, Lists, Libraries,
Discussion Boards, Announcements, etc. Or a
combination of many of these items.
Sharepoint Navigation
Top Navigation Area
Links to other Math sites (other courses)
Link to D/Math Home site
Breadcrumbs
Shows parent site, current location
Side Navigation Panel
Links to sections of current course site
All Site Content
Shows everything, organized by type
Sharepoint Basics
• Lists
– Libraries
– Views
• Web-Parts
• Practical Exercises
Lists
•
•
•
•
Collection of Objects
You can sort/filter by specified fields
Items can vary – file type, size, pictures, etc.
Majority of what you will work with is a list
• FOLDERS limit the ability to search,
organization information
Specific Types of Lists
• Library
– Has certain check-in/check-out features built-in
– Version management, etc.
• Picture Library
– If you store pictures in a picture library you can
edit with a built in browser
Views
• Lists can be managed with views
• You can sort and filter to display the items you
want in the manner you want
• You can also specify which fields to include in
the view
Web-parts
• The next level of fun!
• Web-parts can filter/display lists of specific
fields.
– Examples
• Show only Block I material
• Show only HW assignments
• The Calendar is a web-part
• Rotating Pictures
• The Web is a good resource for ideas . . .
Key Sharepoint ‘Buttons’
•
•
•
•
Edit button
Save button
Edit Ribbon
Conditional Tabs (only show up when certain
things are high-lighted)
• * Settings (found at the rightmost side of most
ribbons) is very important!
Exercises
1.
Upload Files to a list
–
–
–
–
2.
Add column(s) to a list
–
–
3.
Welcome Letter
Instructor Points
Academic Integrity Brief
HW 1
Category
Lesson
Create a View of a list
– Show only Admin Documents
4.
5.
6.
7.
8.
Add a web-part to display that view
Add a discussion web-part
Add navigation items (Quick Launch and Site Tabs)
Delete an item from a list
Organize display on main page
Exercise 1: Upload Files
1. Navigate to your Instructor site
2. Click on Shared Documents link on Quick Launch bar
3. Click on
Add document icon at bottom of list (may
be currently empty!)
4. Click Browse to navigate to file location
5. Click OK
Ribbon Menu
Shared Documents -> Library Tools -> Documents -> Upload Document
Load at least 3 files (1 HW, 2 ADMIN)
Exercise 2: Add Columns to List
1.
2.
3.
4.
5.
Navigate to Shared Documents
Click on Library tab under Library Tools on ribbon
Click on Datasheet View icon
Right-click on table heading and select Add Column…
Under Name and Type enter Column name
–
Category
6.
In same section select Choice (menu to choose from) radio button
7.
Under next section, Additional Column Settings, enter category names in the Type each choice on a
separate line window:
–
Admin
–
Homework
8.
In same section, verify Default value:
9.
Click OK
10.
Fill in category values for uploaded files. Note: now when you upload new files you will be prompted to
fill in a category value also.
Ribbon Menu
Shared Documents -> Library Tools -> Library -> Create Column
Create a second column for lesson number. Enter date for each uploaded file.
Exercise 3: Create a view of your list
1.
2.
3.
4.
5.
Navigate to Shared Documents
Click on Library tab under Library Tools on ribbon
Click on Create View icon
Select Standard View
Under Name enter View Name:
–
6.
Under Columns select desired columns to be displayed (de-select all others)
–
–
7.
Type (icon linked to document)
Name (linked to document with edit menu)
Under Sort select sorting criteria
–
8.
First sort by the column: Lesson
Under Filter select filtering criteria
–
9.
Admin
Show items only when the following is true: Category is equal to Admin
Click OK
Ribbon Menu
Shared Documents -> Library Tools -> Library -> Library Settings
Create a second view for Homework.
Exercise 4: Create a web-part to
display your view of your list
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Navigate to Your Instructor Page Home Site (Default)
Click on Edit icon at top of page
(alternatively, select Edit Page under Site Actions drop-down menu)
Click anywhere inside Playbox where you want to display your list of Admin documents.
On Insert tab under Editing Tools ribbon menu select Web Part icon.
Under Categories select Lists and Libraries
Under Web Parts select Shared Documents. This will create a web-part based on your Shared
Documents list.
Click Add.
Right-Click on drop-down box on upper right of new Shared Documents web-part. Select Edit Web Part.
Navigate to gray edit box at upper right portion of web-page.
Under List Views select Admin under Selected View drop-down menu. Click Okay on pop-up menu.
Note: you should always change your view before using it in this web-part. If you later decide to make
changes to your view, you will need to update your web-part also!
Expand Appearance menu. Enter desired title under Title. This will show up on the top of the webpart.
Click OK.
Click Save icon at top of page.
Create a second web-part for Homework.
Exercise 5: Create a discussion board
web-part
1.
2.
3.
4.
5.
6.
7.
8.
Navigate to Your Instructor Page Home Site (Default)
Click on Edit icon at top of page
(alternatively, select Edit Page under Site Actions drop-down menu)
Click anywhere inside Playbox where you want to display your list of Admin
documents.
On Insert tab under Editing Tools ribbon menu select Web Part icon.
Under Categories select Lists and Libraries
Under Web Parts select Team Discussion.
Click Add.
Click Save icon at top of page.
Start a discussion, reply to someone else’s post.
Exercise 6: Create a link to Homework
View (Navigation Items)
1.
2.
3.
4.
5.
6.
3.
4.
5.
6.
Navigate to your Shared Documents list.
On Library tab under Library Tools select Library Settings.
Scroll down to Views. Select Homework. This will open your Homework view in
edit mode. Click OK.
This is a page showing only your Homework view. Copy the URL.
Navigate to Your Instructor Page Home Site (YOUR NAME).
Select Site Settings under Site Actions drop-down menu.
Under Look and Feel select Navigation.
Under Navigation Editing and Sorting highlight Current Navigation heading.
Click on Add Heading…
Enter Homework for Title: Paste URL into URL: Click OK.
Scroll Down. Click OK at bottom of page.
Add a navigation item for Admin views.
Note: Under the Navigation Editing and Sorting. Global Navigation will enter new tabs in the
Heading. Add a tab for D/Math Home and another tab for your course.
Exercise 7: Delete an Item from a list
1.
2.
3.
Navigate to your Shared Documents list.
Scroll over Name until a check box appears. Check box.
Select Delete Document on Documents Ribbon.
Exercise 8: Explore
1.
Try and break Sharepoint.
External Website (West Point)
www.westpoint.edu
• External Website
– Everyone can see
– Few can edit
• What do I use this for?
– Faculty Bio
– Problem of the Week
Faculty Bio Page
•
•
•
•
•
•
•
Photo
Contact Info
Current Position
Education
Experience
Publications
Current Research
Note: No Personal/Family Information can be posted,
only that information which is relevant to your teaching
position
How to Edit your Bio page
1.
2.
3.
3.
4.
5.
6.
7.
http://author.westpoint.edu/SitePages/Home.aspx
Academics -> Academic Departments -> Mathematical Sciences.
Click Sign In. Enter username and password.
Under Site Actions, select View All Site Content.
Under Lists select FacultyBiographies.
Select Edit Icon next to your name. Or – if you do not yet have a bio page, scroll down to the bottom
and select Add new item.
Enter the relevant information into the web-part.
For Staff Photo. Type in the following address:
http://www.usma.edu/math/SiteAssets/SitePages/Current%20Faculty/last_first.png
When your photos are taken – they will be posted into the correct location by the Web Officer.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
CV1 is for Current Positions tab. (ignore text on web-part)
CV2 is for Education tab. (ignore text on web-part)
CV3 is for Experience tab. (ignore text on web-part)
CV4 is for Publications tab. (ignore text on web-part)
CV5 is for Current Research tab. (ignore text on web-part)
For CV1-CV5 enter and format text – or paste from Word document.
Make sure status is Current.
Click Save.
Sign out.
Notify MAJ Bjerkaas/MAJ Findlay/MAJ Goethals when you are complete – they will update.
Website Summary
Who Sees
Who Edits
What Uses
Math Faculty
Faculty Bio
Select Few
Dept Info
Internal
Math
Faculty/Staff
Select Few
Admin Info
Math Calendar
Math dB
Course (AMS)
USMA
Faculty/Staff
USMA
Faculty/Staff
Grades
Attendance
Course (LMS)
USMA
Faculty/Staff
Cadets
Varies
Course
Content
External
Everyone
Questions?

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