IMPREST CARD - The IRAS Times

Report
BEST PRACTICES &
INNOVATIONS
by North Western
Railway
Total Cash-less payment System
 100%
NWR.
salary payment through bank, in all units of
 100% Contractor/Vendor payment through bank.
 Imprest recoupment through Smart Card.
 First time ever, 100% PLB payment through bank.
Salary through bank payment
NWR
120.00
100.00
99.56
87.59
80.00
60.00
%age
54.94
40.00
39.89
20.00
0.00
March'10
March'11
Period
March'12
March'13
A SINGLE CHEQUE ALONGWITH A SOFT COPY CONTAINING DETAILS OF
IMPREST CARDS AND THE IMPEST AMOUNT
 CHEQUE IS ISSUED AS: SBI A/C IMPREST CARD
 FINAL DEMAND SHALL BE DEBITED AND CHEQUES & BILL SHALL BE
CREDITED
SBI WOULD LOAD THE IMPREST CARDS IN REAL TIME (WITHIN A FEW
MINUTES).
AFTER THE BULK UPLOAD, IMPREST CARD HOLDERS WOULD BE
INTIMATED THROUGH SMS ALERT.
MINIMIZE CASH HANDLING
 REDUCTION IN ROLE OF CASHIERS
 REDUCTION IN ESCORTING BY R.P.F
WITHDRAWAL ON NEED BASIS FROM ATM (SBI & SBBJ)
OBLITERATE THE POSSIBILITY OF THEFT OF CASH
Streamlining of Bank operations
For the first time on Indian Railways, Pay cycle of staff reduced from 4
batches to a single batch.
Again for the first time on Indian Railways, number of treasury banks
reduced to 1, in each accounting unit of NWR. (from 14 to 1, over BKN
Div.). This has reduced the number of banks dealt with for C&B
reconciliation to just 6 over entire NW Rly.
No. of cheques issued p.m. reduced drastically (from 1782 in Mar’09 to
70 in Mar’13, over BKN Div.)
Single window payment system introduced, through bulk RTGS/NEFT.
No. of cheques issued p.m.
NWR
No. of Cheques p.m.
12000
No. of Cheques p.m.
10000
9617
8466
8000
6000
4400
4000
2889
2000
1360
0
March'09
March'10
March'11
Period
March'12
March'13
Redeployment of Cashiers
 Cashiers’ beats reduced drastically (from 14 to 3, over
BKN Div.)
 Posts of cash office staff declared surplus &
surrendered.
 41 no. of cash office staff redeployed.
 Significant reduction in TA & Honorarium of cashiers.
Surplus staff redeployed in vacant posts of Accounts
office on regular basis as per Railway Board guidelines.
IPAS Implementation
 NWR
the second Railway, (after E.Co.Rly) to implement IPAS.
NWR the first Railway to implement I.C. module for Workshop.
PF Module & Pay Roll Module, already implemented successfully
over NWR.
 Pension Module is being started from April’13.
 Other Modules of IPAS are under process for implementation one
by one.
 Staff are finding IPAS much convenient and smoother than
previous programme, ITAS.
NWR acknowledges help rendered by CRIS in implementing IPAS.
Inspection of Banks for PPO Checking
 All
Pension paying branches in Rajasthan
Checked.
 Almost entire pensioners covered.
 More than 66,000 PPO’s checked.
 Over payment of Rs. 5.80 Crore detected.
 Approx. Rs. 4.00 Crore already recovered.
Steps towards Paper-less working
 Extensive
use of E-Dak and FTP by all units over
NWR.
 It has enabled swift movement of information
among various units of NWR.
 It has saved TA claims, Man days & Trees (from
felling).
 Easy to monitor information exchange timings.
Improvement in C&B Reconciliation
 Close
monitoring of Cheques & Bills reconciliation
and suspense balances outstanding.
 Rationing system of blank stationary of Cheques at
3 levels.
 Full details of every cheque maintained in hard copy
& soft copy.
 Earlier it used to take approx. 12 days P.M. for
monthly C&B reconciliation, now its takes 2 hrs. only.
Continuous reduction in no. of cheques issued
S.N.
Period
No. of cheque issued
1
March’09
1782
2
March’10
1116
3
March’11
583
4
March’12
277
5
January’13
126
6
March’13
70
Outstanding amount in C&B Reconciliation
S.N.
As on
Amount
No. of Cheques
1
01.04.2010
9,88,23,335
135
2
01.04.2011
3,74,93,753
85
3
01.04.2012
2,17,28,225
51
4
01.03.2013
35,04,82,941
169
EXCHEQUER MONITORING
• EARLIER PRACTICE- TOTAL AMOUNT OF CHEQUE ISSUED ON
DAILY BASIS WAS ACCONTED FOR
• LATER PRACTICE- TREASURY WISE AMOUNT & CHEQUE NO.
WISE DETAILS (FOR CONTINUITY)
• RECENT PRACTICE- ONLY ONE TREASURY, CHEQUE NO. & AMT
DETAILS IN CONTINUITY REGISTER, SIGNED BY SSO/BKS & DFM
RECON. OF EXCHEQUER WITH PMR
ON BI-WKLY OR TRI-WKLY BASIS
• TOTAL EXCHEQUER USED FOR THE DAY & UP TO THE DAY, IS TALLIED.
SIGNED BY SSO/BK & DFM
• IT ALSO TALLIES TOTAL NO. OF BILLS SENT BY BOOKS SECTION &
RECEIVED BY CASH OFFICE
• IT INSURES THAT EXTRA/ SHORT BILLS OR CHEQUES ARE NOT SENT/
RECEIVED
Employee Information System
• Information pertaining to PF; Salary; Leave; Pension & contractual
payments have been started on IPAS.
• It can be accessed by the Employee on Railnet & Internet.
• Railnet link is
http://10.141.6.118:9080/AIMSKIOSK/KOISKINDEXPAGE.JSP
• Similarly Internet link is
http://122.252.243.105:9080/AIMSKIOSK/KOISKINDEXPAGE.JSP
• Jodhpur Division has started Kiosk based screen in Accounts for the
help of employee & contractors. Similar kiosks are planned to be
installed in all Divisions, Workshops & in HQ of NWR in 2013.
Schemes in the Pipe Line
 Cash collection of station Earnings to be lifted by bank.
 It would eliminate irregular movement of cash safe.
 It would help quick realization of earnings into Govt. A/C.
 No. of shroff & cash witness would reduce.
 Computerization of all Suspense Accounts.
 To help close monitoring of suspense balances.
 Immediate information about any specific case.
 No need to manually maintaining the ledgers and carry
forward frequently
 Touch screen enquiry system for status of P.F.

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