BEST PRACTICES & INNOVATIONS by North Western Railway Total Cash-less payment System 100% NWR. salary payment through bank, in all units of 100% Contractor/Vendor payment through bank. Imprest recoupment through Smart Card. First time ever, 100% PLB payment through bank. Salary through bank payment NWR 120.00 100.00 99.56 87.59 80.00 60.00 %age 54.94 40.00 39.89 20.00 0.00 March'10 March'11 Period March'12 March'13 A SINGLE CHEQUE ALONGWITH A SOFT COPY CONTAINING DETAILS OF IMPREST CARDS AND THE IMPEST AMOUNT CHEQUE IS ISSUED AS: SBI A/C IMPREST CARD FINAL DEMAND SHALL BE DEBITED AND CHEQUES & BILL SHALL BE CREDITED SBI WOULD LOAD THE IMPREST CARDS IN REAL TIME (WITHIN A FEW MINUTES). AFTER THE BULK UPLOAD, IMPREST CARD HOLDERS WOULD BE INTIMATED THROUGH SMS ALERT. MINIMIZE CASH HANDLING REDUCTION IN ROLE OF CASHIERS REDUCTION IN ESCORTING BY R.P.F WITHDRAWAL ON NEED BASIS FROM ATM (SBI & SBBJ) OBLITERATE THE POSSIBILITY OF THEFT OF CASH Streamlining of Bank operations For the first time on Indian Railways, Pay cycle of staff reduced from 4 batches to a single batch. Again for the first time on Indian Railways, number of treasury banks reduced to 1, in each accounting unit of NWR. (from 14 to 1, over BKN Div.). This has reduced the number of banks dealt with for C&B reconciliation to just 6 over entire NW Rly. No. of cheques issued p.m. reduced drastically (from 1782 in Mar’09 to 70 in Mar’13, over BKN Div.) Single window payment system introduced, through bulk RTGS/NEFT. No. of cheques issued p.m. NWR No. of Cheques p.m. 12000 No. of Cheques p.m. 10000 9617 8466 8000 6000 4400 4000 2889 2000 1360 0 March'09 March'10 March'11 Period March'12 March'13 Redeployment of Cashiers Cashiers’ beats reduced drastically (from 14 to 3, over BKN Div.) Posts of cash office staff declared surplus & surrendered. 41 no. of cash office staff redeployed. Significant reduction in TA & Honorarium of cashiers. Surplus staff redeployed in vacant posts of Accounts office on regular basis as per Railway Board guidelines. IPAS Implementation NWR the second Railway, (after E.Co.Rly) to implement IPAS. NWR the first Railway to implement I.C. module for Workshop. PF Module & Pay Roll Module, already implemented successfully over NWR. Pension Module is being started from April’13. Other Modules of IPAS are under process for implementation one by one. Staff are finding IPAS much convenient and smoother than previous programme, ITAS. NWR acknowledges help rendered by CRIS in implementing IPAS. Inspection of Banks for PPO Checking All Pension paying branches in Rajasthan Checked. Almost entire pensioners covered. More than 66,000 PPO’s checked. Over payment of Rs. 5.80 Crore detected. Approx. Rs. 4.00 Crore already recovered. Steps towards Paper-less working Extensive use of E-Dak and FTP by all units over NWR. It has enabled swift movement of information among various units of NWR. It has saved TA claims, Man days & Trees (from felling). Easy to monitor information exchange timings. Improvement in C&B Reconciliation Close monitoring of Cheques & Bills reconciliation and suspense balances outstanding. Rationing system of blank stationary of Cheques at 3 levels. Full details of every cheque maintained in hard copy & soft copy. Earlier it used to take approx. 12 days P.M. for monthly C&B reconciliation, now its takes 2 hrs. only. Continuous reduction in no. of cheques issued S.N. Period No. of cheque issued 1 March’09 1782 2 March’10 1116 3 March’11 583 4 March’12 277 5 January’13 126 6 March’13 70 Outstanding amount in C&B Reconciliation S.N. As on Amount No. of Cheques 1 01.04.2010 9,88,23,335 135 2 01.04.2011 3,74,93,753 85 3 01.04.2012 2,17,28,225 51 4 01.03.2013 35,04,82,941 169 EXCHEQUER MONITORING • EARLIER PRACTICE- TOTAL AMOUNT OF CHEQUE ISSUED ON DAILY BASIS WAS ACCONTED FOR • LATER PRACTICE- TREASURY WISE AMOUNT & CHEQUE NO. WISE DETAILS (FOR CONTINUITY) • RECENT PRACTICE- ONLY ONE TREASURY, CHEQUE NO. & AMT DETAILS IN CONTINUITY REGISTER, SIGNED BY SSO/BKS & DFM RECON. OF EXCHEQUER WITH PMR ON BI-WKLY OR TRI-WKLY BASIS • TOTAL EXCHEQUER USED FOR THE DAY & UP TO THE DAY, IS TALLIED. SIGNED BY SSO/BK & DFM • IT ALSO TALLIES TOTAL NO. OF BILLS SENT BY BOOKS SECTION & RECEIVED BY CASH OFFICE • IT INSURES THAT EXTRA/ SHORT BILLS OR CHEQUES ARE NOT SENT/ RECEIVED Employee Information System • Information pertaining to PF; Salary; Leave; Pension & contractual payments have been started on IPAS. • It can be accessed by the Employee on Railnet & Internet. • Railnet link is http://10.141.6.118:9080/AIMSKIOSK/KOISKINDEXPAGE.JSP • Similarly Internet link is http://188.8.131.52:9080/AIMSKIOSK/KOISKINDEXPAGE.JSP • Jodhpur Division has started Kiosk based screen in Accounts for the help of employee & contractors. Similar kiosks are planned to be installed in all Divisions, Workshops & in HQ of NWR in 2013. Schemes in the Pipe Line Cash collection of station Earnings to be lifted by bank. It would eliminate irregular movement of cash safe. It would help quick realization of earnings into Govt. A/C. No. of shroff & cash witness would reduce. Computerization of all Suspense Accounts. To help close monitoring of suspense balances. Immediate information about any specific case. No need to manually maintaining the ledgers and carry forward frequently Touch screen enquiry system for status of P.F.