Subcontractor Requests

Report
ECMS SUBCONTRACTOR REQUESTS
Matthew R. Weaver, P.E.
Engineering District 8-0 Winter School
Harrisburg, PA
February 23, 2012
www.dot.state.pa.us
Outline
• Policy Overview
– PUB 408 Specifications
– PUB 2 Project Office Manual
• Request Types/Examples
–
–
–
–
–
Subcontractor
Trucking (Service)
Equipment Rental/Operator (Service)
Other Services
Suppliers
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Outline
• Other Requirements
– Sub on Prime’s Payroll Requirements
– 2nd Tier Requirements
• Summary
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ECMS SUBCONTRACTOR REQUESTS
POLICY OVERVIEW
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PUB 408 Specifications
108.01 SUBLETTING OR ASSIGNMENT OF CONTRACTS
(a) General. Do not sublet, sell, transfer, assign, or
otherwise dispose of the contract or contracts or any portion
or rights, title, or interest, without the written consent of
the Representative…
(e) Subcontract Approval. Do not allow any work on the
project that is assigned to others (including services) until a
copy of the executed subcontract…has been reviewed and
acknowledged by the Department…
The ECMS subcontractor request must be approved
prior to the start of the subcontractor’s work.
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PUB 2 Project Office Manual
PART
SECTION
C
1
REQUIREMENTS/
References
PAGE
DATE
7-4
March 1, 2011
SUBCONTRACTORS
TRUCKING
EQUIPMENT
RENTAL FIRMS
(WITH OPERATOR)
ALL OTHER SERVICES
SUPPLIERS
DBE’S
NON-DBE’S
DBE’S
NON-DBE’S
DBE’S
NON-DBE’S
DBE’S
NON-DBE’S
DBE’S
NON-DBE’S
YES
YES
NO
NO
NO
NO
NO
NO
NO
NO
YES
YES
YES
(1)
YES
YES
YES
YES
YES
NO
YES
YES
YES
(1)
YES
YES
YES
YES
NO
NO
YES
YES
(2)
(2)
(2)
(2)
(2)
(2)
NO
NO
(3)
(3)
(3)
(3)
(3)
(3)
(3)
(3)
(3)
NO
YES
YES
(4)
(4)
YES
YES
(5)
(5)
NO
NO
PREQUALIFICATION/
Section 102.01, Publication 408
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
CONTRACTOR RESPONSIBILITY
PROGRAM/
Management Directive 215.9
PAST PERFORMANCE REPORTS/
Prequalification Regulations,
Section 457.10
PURCHASE ORDERS AND
AGREEMENTS/
Section 108.01(e), Publication 408
PREVAILING WAGE RATES/
Section 107.22, Publication 408
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ECMS SUBCONTRACTOR REQUESTS
REQUEST TYPES AND EXAMPLES
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PUB 2 Project Office Manual
REQUIREMENTS/
References
SUBCONTRACTORS
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
DBE’S
NON-DBE’S
YES
YES
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PUB 2 Project Office Manual
REQUIREMENTS/
References
SUBCONTRACTORS
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
DBE’S
NON-DBE’S
YES
YES
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PUB 2 Project Office Manual
REQUIREMENTS/
References
TRUCKING
DBE’S NON-DBE’S
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
Notes:
YES
(1)
(1) NOT REQUIRED FOR TRUCKING OWNER OPERATORS
EMPLOYED BY A BROKER.
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PUB 2 Project Office Manual
REQUIREMENTS/
References
TRUCKING
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
Notes:
DBE’S
NON-DBE’S
YES
(1)
(1) NOT REQUIRED FOR TRUCKING OWNER OPERATORS
EMPLOYED BY A BROKER.
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PUB 2 Project Office Manual
REQUIREMENTS/
References
EQUIPMENT
RENTAL FIRMS
(WITH OPERATOR)
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
DBE’S
NON-DBE’S
YES
YES
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www.dot.state.pa.us
PUB 2 Project Office Manual
REQUIREMENTS/
References
EQUIPMENT
RENTAL FIRMS
(WITH OPERATOR)
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
DBE’S
NON-DBE’S
YES
YES
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www.dot.state.pa.us
PUB 2 Project Office Manual
REQUIREMENTS/
References
ALL OTHER
SERVICES
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
DBE’S
NON-DBE’S
YES
YES
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PUB 2 Project Office Manual
REQUIREMENTS/
References
ALL OTHER
SERVICES
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
DBE’S
NON-DBE’S
YES
YES
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www.dot.state.pa.us
PUB 2 Project Office Manual
REQUIREMENTS/
References
SUPPLIERS
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
DBE’S
NON-DBE’S
YES
NO
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PUB 2 Project Office Manual
REQUIREMENTS/
References
SUPPLIERS
SUBCONTRACTOR
APPROVAL
Section 108.01, Publication 408
DBE’S
NON-DBE’S
YES
NO
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ECMS SUBCONTRACTOR REQUESTS
OTHER REQUIREMENTS
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Sub on Prime’s Payroll
• Requirements
– Union Hall Labor Solicitation Documentation (if
applicable)
– Employment Application On-Site
– W-4 Form
– I-9 Form
– Fringe Benefit Letter
– Copy of Cancelled Check to Employee
– Equipment Rental Agreement AND Copy of Cancelled
Check for Equipment Rental (if applicable)
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2nd Tier Subcontractor
• Requirements
–
–
–
–
–
Prime Submits 1st Tier Request
1st Tier must be Approved
1st Tier must Self-Perform at least 50% of Work
1st Tier must be Prequalified to “Oversee” 2nd Tier
Prime Submits 2nd Tier Request with 1st Tier as
“Overseer”
– 2nd Tier must be Prequalified
– 2nd Tier must be Approved
– 2nd Tier must Self-Perform 100% of Work
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2nd Tier Subcontractor
Requests
Request
Prime Contractor: The Whiting-Turner Contracting Company, Inc. ( 005103 )
Status
Request Date
Subcontractor
Overseer
Subcontract Amt
Further Subcontracted
$209,537.50
$0.00
$529,240.55
$222,260.90
$35,000.00
$0.00
31
Deleted
D. L. George & Sons Construction
8/22/2011
Company
34
Approved
8/29/2011New Enterprise Stone & Lime Co., Inc.
35
Approved
8/29/2011ALL Crane Rental of Pennsylvania L.L.C.
37
Approved
8/30/2011D.W. Miller, Inc.
New Enterprise Stone & Lime
Co., Inc.
$1,320.00
$0.00
39
Approved
8/30/2011Main Stream Industries, Inc.
New Enterprise Stone & Lime
Co., Inc.
$750.00
$0.00
40
Approved
8/30/2011Swank Construction Company, LLC
New Enterprise Stone & Lime
Co., Inc.
$3,000.00
$0.00
41
Approved
8/30/2011J.L. Hartley, Inc.
New Enterprise Stone & Lime
Co., Inc.
$2,500.00
$0.00
42
Approved
8/30/2011Alpha Space Control Co., Inc.
New Enterprise Stone & Lime
Co., Inc.
$2,163.00
$0.00
43
Approved
8/30/2011Surface Preparation Technologies, Inc.
New Enterprise Stone & Lime
Co., Inc.
$2,990.40
$0.00
44
Approved
8/31/2011
New Enterprise Stone & Lime
Co., Inc.
$209,537.50
$0.00
47
Approved
$26,550.00
$0.00
D. L. George & Sons Construction
Company
11/17/2011Jilco, Inc.
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www.dot.state.pa.us
Goal Code
WBE
WBE
ECMS SUBCONTRACTOR REQUESTS
SUMMARY
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Summary
• Subcontractor Request Policy
– PUB 408 Section 108.01
• Approval Required PRIOR TO Start of Work
– PUB 2 Part C Section 1 Page 7-4\
• Approval Required EXCEPT FOR Non-DBE Trucking
Owner/Operators and Non-DBE Suppliers
• Sub on Prime’s Payroll
– OK with Proper Paperwork for Hired Employee
– OK with Proper Paperwork for Equipment Rental
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Summary
• 2nd Tier Subcontractors
– 1st Tier must be Approved and Self-Perform at least 50%
of the Work
– 2nd Tier must be Approved and Self-Perform 100% Work
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THANK-YOU!!
QUESTIONS?
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Prequalification Contacts
David DeMarkis
BOPD
Prequalification
Officer
(717) 787-7032
[email protected]
Matt Weaver, P.E.
BOPD
Contractor
Evaluations
Engineer
(717) 787-3733
[email protected]
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www.dot.state.pa.us

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