Kansas IFSPolooza - The Early Childhood Technical Assistance

Report
IFSPalooza
March 28, 2013
Kansas Department of
Health and Environment
Kansas Inservice Training
System
Palooza:
an all-out crazy party;
partying at one place
with a ton of people
like there's no
tomorrow
Why are we here?


Participants will understand how
the IFSP process can streamline
the work they do.
Participants will become familiar
with the IFSP Guidance
Document and be able to use it
to improve their ability to
complete the IFSP process
Why are we here?


Participants will understand how
to complete the IFSP line by line
for compliance.
Participants will understand how
the specific parts of the IFSP
link together to promote quality
IFSP practices.
Why are we here?

Participants will understand how
the IFSP links to the Mission and
Key Principles.
Mission and Key
Principles
Mission:
Part C early intervention builds
upon and provides supports and
resources to assist family members
and caregivers to enhance
children’s learning and
development through everyday
learning opportunities.
Mission and Key
Principles
Key Principles:
1. Infants and toddlers learn best through
everyday experiences and interactions with
familiar people in familiar contexts.
2. All families, with the necessary supports
and resources, can enhance their children’s
learning and development.
3. The primary role of a service provider in
early intervention is to work with and
support family members and caregivers in
children’s lives.
Mission and Key Principles
Key Principles:
4.
The early intervention process, from initial contacts
through transition, must be dynamic and
individualized to reflect the child’s and family
members’ preferences, learning styles and cultural
beliefs.
5. Interventions with young children and family
members must be based on explicit principles,
validated practices, best available research, and
relevant laws and regulations.
6.
The family’s priorities, needs and interests are
addressed most appropriately by a primary provider
who represents and receives team and community
support.
Mission and Key
Principles
Key Principles:
7.
IFSP outcomes must be
functional and based on
children’s and families’ needs
and family-identified priorities.
Have you Ever?




Stand up
Get into a circle around the
room
Listen to the question
Step into the middle if you have
ever….
Agenda
10:00
10:30
10:40
12:30
1:30
2:45
3:55
4:00
4:30
IFSP Guidance Document
Introduction
Design
Break
Digging into the Document
Lunch
Back to work
Break
Back to work
Wrap up and Questions
Home for recovery!
Setting the Stage
An IFSP more than a sheet of
paper… It’s a process!
IT’s all in how you approach it!
Setting the Stage

Participant Expectations
– Positive Attitude
– Quality is Important!
– A new start
• Don’t just do the same thing you have
always done, but with a new form
–
Active Learning
• take responsibility for your own learning
• you get out of this what you put into it
Setting the Stage

Parking Lot
Setting the Stage

What People are saying
–
We want to hear from you!
What people are saying!
Local tiny-k Coordinator
“The new IFSP has given staff an
opportunity to really see how
the levels of development and
priorities of the family can
provide extremely functional,
measureable goals for child and
family.”
IFSP Guidance
Document

Introduction
–
Kansas Infant Toddler Services has
created this IFSP Guidance
Document to assist local tiny-k
program in completing the IFSP
process using the Statewide IFSP.
IFSP Guidance
Document

Introduction
The IFSP is MORE than jus
paperwork! It is a PROCESS!
– The form is just a way to document
discussions with families.
– It guides local tiny-k program teams
through a process that will lead to
meaningful outcomes for children
and families based upon daily
routines and activities.
–
IFSP Guidance
Document

Introduction
–
IFSP form updates
• Periodically, KDHE will update the
IFSP form and accompanying
documents.
• Always check the KS ITS website
before starting a new IFSP for the
most up to date forms. This will
ensure the use of the correct forms.
IFSP Guidance
Document

Introduction
–
Linking the IFSP with the Infant
Toddler Database
• For blanks occurring in the IFSP
document, please use N/A when you
don’t need to fill out the information
or if it doesn’t apply. Or 00/00/00 for
numeric blanks.
IFSP Guidance Document

Design –
Each section of this document is based
upon a page of the IFSP
– Within each section you will find the
following information
–
• Purpose of the IFSP Page
• Numbered Line-by-Line Guidance for
completing the IFSP Page
• Image of the IFSP demonstrating the
Guidance
• Tips
• Kansas Shape highlighting special
considerations or examples
IFSP Guidance Document
What people are saying!
Parent
“I love the way my tiny-k program
works. Even though you have
age limit for your services, you
still show families a path to the
future help. That was definitely
a lot for families in need.”
IFSP Cover Page
This page has been added so that each
local tiny-k program can design their
own cover page. You may include a
photo of the child or family as desired.
Child and Family
Information

This page serves as the place to
capture a variety of required
demographic information about the
child and family that will be entered
into the ITS Database as well as
information on the IFSP dates and
timelines
Child and Family
Information
Much of the information on this page
can be completed upon referral or at
any time before the IFSP meeting. If
the information is recorded before the
IFSP meeting, it should be reviewed
with the family for accuracy at the
meeting.
Child and Family
Information
The IFSP must be conducted in the
family’s native language except when
not feasible.
Child and Family
Information

Important Dates
Child and Family
Information
• The 6-month review does not require
a new IFSP to be developed. Simply
add to the existing IFSP.
• The Annual does require a new form
to be developed.
What people are saying!
2 Special Education Directors
“When can we get a statewide
IEP?”
Eligibility for Part C Services
and Family Service
Coordinator Information
This page records the eligibility of the
child for Part C services. It also serve
as the area to record the Family
Service Coordinator Information
Summary of Relevant
Health Status
As with all information, it is important
to note where you obtained the
information. (i.e., Medical Records,
Parent Report, WIC etc…)
Summary of Relevant
Health Status
Primary Care Information
Insurance Information
New Forms
Child Health
Information
Summary of Relevant
Health Status
Vision Screening
http://www.kdheks.gov/bfh/downl
oad/VisionGuidelines2004.pdf
Summary of Relevant
Health Status
Hearing Screening
http://www.ksits.org/download/H
earing_Guidelines.pdf
Summary of Relevant Health
Status
Nutrition Screening
PEACH
http://www.ohiohelpmegrow.org/~/media/Hel
pMeGrow/ASSETS/Files/Professionals%20
Gallery/HMG%20Home%20Visiting/Peach%
20Instructions.ashx
http://hpcswf.com/downloads/PEACH%20Su
rvey%20English.pdf
What people are saying!
Provider
“I had a very nice talk with a
Developmental Pediatrician out of
KU med in Wichita. He said the
descriptive part of the IFSP was
very helpful. Our conversation was
great! Over 40 minutes on a Friday
evening. Anyway, I’m glad that he
felt the IFSP gave him some good
information.”
My Child’s Story
The Family Services Coordinator can
gather and record this information
from conversations with the family and
through the assessment process. It
must be reviewed for accuracy at the
IFSP Meeting
My Child’s Story
Early Childhood Outcomes
My Child’s Story
Hitting all of the
Developmental Domains
My Child’s Story
Example:
Mateo loves to take a bath
washing his face, hands and
feet all by himself.
My Child’s Story
Reflection Time
My Child’s Story
Reflection Time
•Review Sample IFSPs
•How have I been writing my child’s
Story?
•What do I need to change?
•What tools make this process
easier?
•One thing I will do differently.
What people are saying!
Parent
“Oh my goodness, I see my child on
paper, not what he can or can’t
do.”
Family Concerns, Resources,
Priorities
First and Foremost:
Build a positive relationship with each
family. Take the time necessary to get
to know the family on your first visit.
Sometimes we get so focused on filing
out the paperwork, we forget what is
meaningful for the family
Family Concerns, Resources,
Priorities
Summary of Family Concerns –
Name of Assessment Tool!
You have
more than
one tool in
your
toolbox to
choose
from!
Family Concerns, Resources,
Priorities
Priorities of the Family
Which
priority will
the family
choose?
Family Concerns, Resources,
Priorities
Strengths & Resources of the
Family
Family Concerns, Resources,
Priorities
What else would be helpful?
What people are saying!
Practitioner and Parent of a
child with Down Syndrome
“I love the new IFSP I get the
flow, makes sense for me, makes
sense for families”
Other Services
The purpose of this page is to
provide a simple picture of the
family supports not required by
Part C and discover what
support would be useful for the
family that they are not currently
receiving.
Other Services
Comments Section
What people are saying!
Robin McWilliam, Ph.D.
“I am very happy to see these
attempts to put needs
assessment and intervention in
the context of routines.”
Outcomes for Children
and Families
Outcomes address the hopes, dreams
concerns, priorities, and resources that
the family has reported; supports and
services are assigned to address these
outcomes.
Outcomes for Children
and Families

Statement of the Outcomes for
Children and Families
–
Relates to the family’s concerns
and priorities and the information
from “My Child’s Story”.
Outcomes for Children
and Families
What is happening
now?
Outcomes for Children
and Families
Progress
Measurement and
Monitoring
What people are saying!
Local tiny-k Coordinator
“Our IFSP’s look very different than
they used to. Our outcomes are
much more functional and based
less on skills, but more on the
family’s desires and priorities. We
feel this is allowing parents to
become more involved and feel more
empowered when we leave.”
Summary of Services
This is where you document services
and supports determined following
the development of functional IFSP
outcomes.
Summary of Services
Natural
Environments
Summary of Services
Funding Statement
System of Payments
What people are saying!
Local tiny-k Coordinator
“The new IFSP form has provided
us with a nice opportunity to be
able to reevaluate how we
determine services for each
child.”
Natural Environments
Justification
Plan for moving services and
supports to a natural
environment
What people are saying!
Local tiny-k Coordinator
“Parent participation in all facets
of our services has increased.”
IFSP Agreement
All Team members, including subcontractors and
those from other agencies, need to be informed
of IFSP meetings. Input should be sought from
all team members so that an integrated approach
to service delivery is maintained. If a team
member cannot attend the IFSP meeting, his/her
input should be sought before the meeting. All
team members should receive information about
any changes to the IFSP
Transition Planning
Offer Choices, Explore
Possibilities, Make sure parents
understand terms such as, LEA,
IEP, Part B, Part C
Transition Planning
Remember to include future
supports for the parents, such as,
Child Care, Respite, DD Waiver,
Parent support groups, Case
Management
Transition Conference
Support the family to make
decisions about what is best for
their child and family during the
transition process. Families will
have to be strong advocates for
their child in the school system.
IFSP Review Section
The IFSP is a fluid, flexible
document that can be updated as
you or your child’s family needs
change.
IFSP Review Agreement
Questions
Evaluation
Thank you!

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