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Report
What’s on Offer at the Info-Desks?
Hannelore Vanhaverbeke
Research Coordination Office
Info-Desks
• Desk 1: Data, OA Mandates & OPenAIRE
• Gwen Franck (EIFL) & Sarah Jones (Digital Curation Centre)
• Desk 2: European Funding: ERC – FP7/Horizon2020
• Dagmar Meyer (ERC) & Monica Tarazona-Rua (FP7/Horizon2020)
• Desk 3: Data repositories, Altmetrics & ORCID/Researcher ID
• Sarah Callaghan (NCAS British Atmospheric Data Centre) & Hannelore
Vanhaverbeke (KU Leuven)
• Desk 4: New ways of peer review & Inside tips
• Elizabeth Moylan (BioMed Central)
• Desk 5: Open Access & (Open) Data at KU Leuven
• Carl Demeyere (OA Support) & Kristel Hoydonckx (ICTS – Facilities for
Research)
Info-Desks: An intro to topics on offer
• Funder Open Access Mandates & OA in general
• (Open) Data & Data management
• Open Peer Review
• New ways of measuring output & impact
• Your Visibility on the Net
• What is Open Access?
• The author(s) and right holder(s) of such contributions grant(s) to
all users a free, irrevocable, worldwide, right of access to, and a
license to copy, use, distribute, transmit and display the work
publicly and to make and distribute derivative works, in any
digital medium for any responsible purpose, subject to proper
attribution of authorship (community standards, will continue to
provide the mechanism for enforcement of proper attribution
and responsible use of the published work, as they do now), as
well as the right to make small numbers of printed copies for
their personal use (Berlin Declaration)
• If an article is "Open Access" it means that it can be freely
accessed by anyone in the world using an internet connection.
This means that the potential readership of Open Access articles
is far, far greater than that for articles where the full-text is
restricted to subscribers (Definition on Sherpa)
• Open Access & citation counts
• Funder OA Mandates
• Obligation to provide OA to those publications realized
with the support of the funder
• FWO, BELSPO, HERCULES, ERC-FP7 & FP7 if clausule 39, ERC-
Horizon2020 & Horizon2020
• Cf fiche in your folder
• In general this implies storing (‘archiving’,
‘depositing’) an electronic copy of your paper in a
repository (‘bibliographic database’)
• In Leuven: Lirias
• Funder OA Mandates
• This is called ‘self-archiving’ and is what is meant by Green
Open Access
• Gold Open Access: you publish in a fully OA journal (with/without a
fee)
• Check Directory of Open Access Journals
• Hybrid Open Access: you publish in a ‘traditional’ journal but pay an
APC (‘article processing charge’) to have your article as OA
• Rather expensive – count on on avg 1,500 to 2000 euro/paper
• KU Leuven fully opts for Green – so do most of the funders
• However, be careful! You cannot just post anything on the net!
• (Funder) OA (Mandates)
• However, be careful! You cannot just post anything on the
net!
• Did you sign an agreement with the publisher?
• If yes – what exactly did you sign? Did you transfer all copyrights to the
publisher?
• Respect copyright regulations!
• In general, the online posting of the publisher’s pdf is not
allowed!
• Most content on ResearchGate, Mendeley, Academia.eu etc is illegal
• (Funder) OA (Mandates)
• What can you post then on the net?
• Check your signed agreement
• Check the most commonly consulted database with publishers’ OA
policies: Sherpa/Romeo
• (Funder) OA (Mandates)
• Sherpa/Romeo http://www.sherpa.ac.uk/romeo/
• Overview of copyright policies and self-archiving permissions
• (Funder) OA (Mandates)
• Sherpa/Romeo
• (Funder) OA (Mandates)
• Sherpa/Romeo vocabulary
• Pre-print = version before peer review
• Post-print = version after peer review (final author’s version)
• Publisher’s version = version with publisher’s layout
• although mentioned in the definition of blue & green, almost never
allowed
• Embargo = period during which access to the article is limited
• (Funder) OA (Mandates)
• Use Lirias
• data are highly visible on the net
• = records in Lirias easily found through search engines such as Google
(within 24hr in GS)
• Choose accessibility of your article/OA Support Desk
• Point to your OA articles on who-is-who pages
• Track impact
• Lirias OA workflow
‘IT’ Paper is
accepted after
peer review
Upload this
version in Lirias
Set access to
‘intranet’
OA Support desk
checks OA
potential & adapts
access to your
paper (‘public’,
‘embargo’,
‘intranet’)
• (Funder) OA (Mandates)
• Use Lirias
• Track impact
• OpenAIRE = OA infrastructure for research in Europe
• harvests articles (and datasets) related to ERC/FP7/Horizon2020
projects
• from Lirias (if OpenAIRE ID is added)
• for free
• Great extra visibility
https://www.openaire.eu/
• (Open) Data
• Open data requires good data!
• Good data are supported by data management plans
(DMP)
• Data = understood as research data
• What are research data?
• (Open) Data
• research data
• = all data (regardless of the form or the media in which they may
exist) necessary to support or validate a research project’s
observations, findings or outputs
• implies the whole data spectrum
• (Open) Data
• KU Leuven is working on a research data policy
• What are research data?
• Quality research data are
• Accurate, complete, authentic and reliable
• Identifiable, retrievable, and available when needed;
• Secure and safe
• Kept in a manner that is compliant with the institution’s policy or the
requirements of third parties
• What are the responsibilities of researchers and of the KU Leuven?
• research data must be available on request during the course of
research/research project and min. 5 yrs after the end date of
the project funding/after publication
• (Open) Data
• KU Leuven is working on a research data policy
• ... and on a DMP
• Based on DMPOnline of the Digital Curation Centre (UK)
• Online & free
• KU Leuven customized
• (Open) Data
• KU Leuven is working on a research data policy
• ... and on a DMP
• Release in November 2014
Info-Desks: An intro to topics on offer
• Open Peer Review
• Open peer review means that, firstly, the reviewers' names are
included on the peer review reports, and secondly that, if the
manuscript is published, the reports are made available online
along with the final version of the manuscript. (BMC)
• In line with the trend towards more openness
• Credit to researchers reviewing most often for free
Info-Desks: An intro to topics on offer
• New ways of measuring output & impact
• New digitally available forms of output (papers,
datasets, software, peer reviews…) = more than the
classical journal paper
Info-Desks: An intro to topics on offer
• New ways of measuring output & impact
• Digitally available output use = more than the classical
Impact Factor (IF) and citations by peer
• => Alt-Metrics
• “alternative” metrics
• “article level” metrics
• ‘usage’: views, downloads, shares, likes, tweets…
Info-Desks: An intro to topics on offer
• Your Visibility on the Net: Claim a unique identifier
• Identify yourself
• Identify your output
• Take your dossier with you when moving
• identifier lasts longer than your email address
• Submitting articles, projects – refer to this identifier
• ResearcherID – Thomson Reuters
• ORCID ID – non-profit
Info-Desks: An intro to topics on offer
• Your Visibility on the Net: Claim a unique identifier
• Trui Steen, Walter Luyten, Kian Koh: in WoS
• Publishers: PLOS, Nature, Elsevier
• Funders: ERC, Marie Curie Fellowships, NIH, Wellcome Trust
Info-Desks: An intro to topics on offer
• Your Visibility on the Net: Claim a unique identifier
• ResearcherID/ORCID ID
• Online
• For Free
• 30 secs work only!
Info-Desks
• Desk 1: Data, OA Mandates & OPenAIRE
• Gwen Franck (EIFL) & Sarah Jones (Digital Curation Centre)
• Desk 2: European Funding: ERC – FP7/Horizon2020
• Dagmar Meyer (ERC) & Monica Tarazona-Rua (FP7/Horizon2020)
• Desk 3: Data repositories, Altmetrics & ORCID/Researcher ID
• Sarah Callaghan (NCAS British Atmospheric Data Centre) & Hannelore
Vanhaverbeke (KU Leuven)
• Desk 4: New ways of peer review & Inside tips
• Elizabeth Moylan (BioMed Central)
• Desk 5: Open Access & (Open) Data at KU Leuven
• Carl Demeyere (OA Support) & Kristel Hoydonckx (ICTS – Facilities for
Research)

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