Tabletop Exercise (TTX)

Report
Final Planning Conference
MARC
Mass Fatality TTX
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Planning Team
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Mike Henderson, Jackson County ME
Melanie Fields, Kansas City, MO Crime Lab
Ryan Rezzelle, Johnson County Crime Lab
Justin Sorg, MARC
Dan Manley, MARC
Steve Adukaitis, MARC
Additional Members Present
BCFS Introductions
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SCENARIO CONFIDENTIALITY
• The exercise scenario may pose politically
sensitive issues and may portray detailed
response plans and potential response
shortcomings. Planners and participants must
treat exercise-related information as
sensitive. Information related to the exercise
may not be reproduced or released without
the express consent of Kansas City Region
Mortuary Operational response group or the
Mid-America Regional Council (MARC).
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Today’s Agenda
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Welcome and Introductions
Review of Initial Planning Conference Issues
Objectives Review
Exercise Document Review
Exercise Logistics
Exercise Evaluation
Exercise Participants
Review and Action Items
Questions
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Operational Security
• This briefing contains exercise and
operational material that must be
safeguarded.
• The materials in this briefing are
categorized as “for official use only”
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Exercise Goal
• To provide participants with an opportunity
to learn about and subsequently exercise
the current concepts, plans, capabilities
and considerations for responding to a
Mass Fatality Incident within the Kansas
City Regional Response System.
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Scope
• This exercise will focus on the roles of the Kansas
City Regional Mortuary Operational Response
Group (KCRMORG), Police, Fire, EMS,
Emergency Management, Public Health
Emergency Preparedness and Response Branch,
jurisdictional Medical Examiner and Coroners,
both public and private medical/health providers,
and mortuary care personnel in response to the
consequences of a mass fatality event.
Processes and decision-making are more
important than minute details. The emphasis is
on coordination, integration of capabilities,
problem identification, and resolution.
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Today’s Purpose
• To collectively determine the parameters
(objectives, scenario, scheduling and
documents) for the conduct of the MARC Table
Top Exercise (TTX)
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Tabletop Exercise (TTX)
Overview
• Tabletop Exercise (TTX). A tabletop
exercise involves key personnel
discussing simulated scenarios in an
informal setting. TTXs can be used to
assess plans, policies, and procedures.
• No-inspection, no-fault, learning
environment
• Based on design objectives
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Tabletop Exercise (TTX)
Meetings
• One Concepts and Objectives Meeting. Occurred 3/28
• Two planning conferences (Initial, Final):
– Initial: identification of trusted agents, exercise
facilities and equipment, and logistics; development of
exercise parameters (scenario, location, targets,
objectives, exercise concept, participants) Today 4/25
– Final: finalize Sitman, exercise documents, injects,
and coordinate exercise support. 5/6 – (5/10)
• One day TTX exercise with 4 hours of controlled
exercise play followed by an After Action Review. 5/21
• After Action Conference. 5/30
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Functional Response Groups
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Unified Command
Health and Medical
Fatality Management
Emergency Management/Logistics
Public Information/ Victim Identification
Center (VIC)
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Exercise Objectives
• Unified command/Incident command
interface: Examine the interaction between
various agencies involved in incident
management.
• Fatality Management Surge Capacity: Identify
the requirements, resources and processes to
support the full spectrum of fatality management
activities during a significant incident or event
resulting in mass fatalities.
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Exercise Objectives
• Coordination, communication and control among
private entities and local agencies: Examine
interactions between public and private sectors during
the threat or actual occurrence of a natural or manmade
incident or event. Examine the interface and
understanding among local agencies in the conduct of
incident management activities. Determine strengths and
weaknesses in methods of communication between
agencies. Test the information sharing function between
the public safety and public health/medical functions.
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Exercise Objectives
• Resource management: Determine strengths
and weaknesses in the local coordination and
integration of response resources. Identify
critical issues and potential solutions.
• Public Information: Discuss options to provide
timely information to the population and assist in
minimizing KCRMORG. i.e., “Risk
Communications.” Review plans to preclude
dissemination of conflicting data.
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Review Exercise Schedule
8:00 am
8:30 am
8:45 am
Registration
Welcome and Introduction
Overview of Regional Mass Fatality Plan and KCRMORG Capabilities
9:15 am
Module 1 – Initial Incident
Situation Briefing
Caucus Period
Facilitated Discussion
Module 2 – Reinforced Response
10:15 am
Situation Update
Caucus Period
Facilitated Discussion
10:45 am
Module 3 – Processing & Disposition of Human Remains
Situation Update
Caucus Period
Facilitated Discussion
11:30 am
Review and Conclusion
12:30 pm
Closing Comments
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Scenario
• Severe weather forecast
• EF-5 Tornado strikes community
destroying buildings throughout the region
• Follow on storm system approaching
• Media issues
• Large number of deaths
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Scenario
• Large number of deceased being left at
hospital causing facility issues
• Logistical concerns
• Hazardous materials concerns
• Utility service disruption
• Political and religious inquiries
• Family reunification inquiry
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Possible Participants
Additional discussion about participants and
group assignments.
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Controller/Evaluators
• Introduce, maintain, and coordinate exercise events
using the Sitman
• Observe and report exercise artificialities that interfere
with realism
• Know the procedures for the element being evaluated
• Understand the exercise concept and scenario
• Cover each assigned organization/exercise area
• Inform lead controller/evaluator of problems related to
exercise design
• Observe, record, and report player actions
• Ensure collection of all evaluation data, evaluation
forms, and materials after the exercise
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Exercise Facilitation
• Lead Facilitator
• Facilitators
• Facilitator/Controller/Evaluator Interaction
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Exercise Documents
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Situation Manual (Sitman)
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Provides operational details and
scenario information
– All participants will receive
exercise information in the
following three distinct modules:
Module 1 – Initial Incident
Module 2 – Reinforced
Response
Module 3 – Processing &
Disposition of Human
Remains
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Final Draft provided at the FPC
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Distributed prior to exercise
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Logistics and Administrative Support Requirements
(Community Responsibilities)
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Designate Suitable Exercise Locations (Final Planning Conference,
TTX , AAR Conference)
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TTX - Overland Park Fire Training Academy (Multipurpose Room)
12401 HEMLOCK STREET
OVERLAND PARK, KS 66213
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Caucus Rooms
Materials (easels, markers, note pads, plans, Internet wireless)
Projection
Location ID, Parking
Break Planning
AAR Conference – MARC
Mid-America Regional Council
600 Broadway, Suite 200
Kansas City, MO 64105
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Evaluation Tools
• Participant Feedback Sheets
• Scribes
• Controller/Evaluator Observations
• EEG’s (Exercise Evaluation Guides)
• Discussion-based-Operational-based
– Communication, Critical Resources, Emergency
Public Info-warming, EOC Management, Fatality
Management, Intelligence and Info Sharing, On-site
Incident Management, Risk Management
• Hotwash
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After Action Report
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Limited distribution
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Recommendations
Observations
MARC
Purpose
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Provide feedback
Modify Plans
Baseline
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Today’s Planning Decisions
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Participants/group assignments
Objectives
Scenario
Facilitator/Controller/Evaluator Meeting:
May 20
• TTX: May 21
• AAR Conference: May 30
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Points of Contact
• Justin Sorg
Emergency Services Planner III
Mid-America Regional Council
600 Broadway, Suite 200
Kansas City, MO 64105
www.marc.org
(816) 701-8293
• Joe Lynch
Project Manager
BCFS Health & Human Services Emergency Management Division
San Antonio, Texas, USA
[email protected]
205-936-3958
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Questions, Comments, Issues
Thank-you!
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United Command
Health and Medical
Fatality Management
Emergency
Management/Logistics
• Public Info/Victim
Identification Center
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