MOS Administrative Retention Review (MAR2) Program

Report
(Field / FRA Procedures)
MOS Administrative Retention
Review (MAR2) Program
1
MOS Administrative Retention Review
(MAR2) Program
 Background/MAR2 Pilot
 Flowchart
 MAR2 Packets
 Installation Procedures
 Post Retention (OPS/FRA)
 BDE/BN
 HRC Procedures
2
Background
Why replace the MMRB with MAR2?
• GEN(ret) Franks 2009 MEB/PEB Study- identified there were numerous
problems with the MMRB as it is currently organized. Recommended an
“administrative review” prior to MEB/PEB
• 2009 TF- reported that commanders were confused on medical boards,
specifically MMRB as it relates to MEB/PEB
• MAR2 program is a logical process that is easy to understand
• Processing time has significantly decreased giving quicker response to SM
deployable status
• MAR2 outcome properly coded in MEDPROS and EMILPO by one agency (HRC)
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Post Retention
(OPS/FRA)
 Collect Profiles – Coordinate with Patient Administrative Division
(PAD) at the hospital
 Screen Profile – Should Soldier process under MAR2 or be
referred directly to MEB
(Profile example on next slide)
 Screen Profile – Is profile unclear
(Profile example on next slide)
 Check EDAS





Post
Retention
Approved Retirement (ERUP 9Y) – Stop process
On orders – Request deferment if report date is within 90 days
Check Soldier's EFMP date, MVNAR and ASCO codes to ensure Soldier is
eligible for movement
Process ERUP of 9H via RETAIN
Forward profile to BDE/BN with 14 day suspense
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Profile Examples
(Example - Unclear)
The Soldier has lower back pain but no descriptions of his
limitations are in block 8. DA Pam 611-21 does not say “
(Example- Refer directly to MEB)
Soldier cannot have lower back pain”. We need to know
Three reasons Soldier should be
what the limitations are or else the Soldier will be retained in
referred to MEB by the
the current MOS.
installation and NOT sent up as a
MAR2. All it takes is one “No” to
be marked for referral to MEB.
If profile is complete and clear
then forward to the unit Career
Counselor.
Don’t forget there must be two signatures!!!
Post
Retention
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BDE/BN
(Packet Contents)
 New DA Form 3349, Sep 2010 (Profile) *
 Table 10 from DA Pam 611-21
 For CDR reference only– Do not send to HRC
 DA Form 4856 prepared by unit Career Counselor *
 Soldier’s statement (memorandum) articulating his/her
desired outcome *
 Commanders (Company and Battalion) submit
recommendation in memorandum format *
 Other supporting documentation
* Examples on following slides
BDE/BN
7
MAR2 Packets
DA Form 3349
BDE/BN
8
MAR2 Packets
DA Form 4856
PG1
BDE/BN
9
MAR2 Packets
DA Form 4856
PG2
BDE/BN
10
MAR2 Packets
Soldier’s
Statement
BDE/BN
11
MAR2 Packets
Company
Commander’s
Statement
BDE/BN
12
MAR2 Packets
Battalion
Commander’s
Statement
BDE/BN
13
BDE/BN
(Packet Process)
 Career Counselor



Counsels Soldier on DA Form 4856
Assist Soldier in preparing his/her statement
Refer the Soldier with DA Form 4856 & profile to Company Commander
 Company Commander





Request 14 day extension if clarification is needed from medical personnel
Reviews DA Form 4856, Profile, Soldier’s statement and Table 10 (DA PAM 611-21)
Counsels Soldier
Prepares Company Commander’s statement
Career Counselor delivers packet to the Battalion Commander
 Battalion Commander



BDE/BN
Review MAR2 packet
Prepares Battalion Commanders statement
Career Counselor delivers packet back to Post Retention
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BDE/BN
(Packet Process – Additional Documents)
 Limit additional documents to those that are necessary.
 SPRINT test
 Proponent waiver if already acquired
 etc.
 Do not send unnecessary documents such as:




BDE/BN
NCOER
DA Form 1059
Awards
Table 10 printouts (DA PAM 611-21)
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RETAIN – BDE/BN
(MOS Qualification before RETAIN Submission)
 Ensure you utilize the following sources to qualify Soldiers for
requested MOS before submitting MAR2 request via RETAIN.

DA PAM 611-21 (Smartbook), Table 10 (https://smartbook.armyg1.pentagon.mil/default.aspx)
 Medical: Compare Soldier’s profile against physical requirements
 Admin: Required ASVAB Scores, Security Clearance, etc.

Current Reclassification IN/OUT Call Message
 If not qualified for any shortage MOS then qualify for balanced MOS.

ATRRS Course Catalog ( https://www.atrrs.army.mil/atrrscc/)
 Enter Enlisted MOS and click the “View Course Perquisites” button
BDE/BN
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BDE/BN
(RETAIN PROCESS - Step 1)
 Add new Soldier to your RECLASSIFICATION worksheet.
 Ensure you “select from PERDB”
Select MAR2 as
Reclass Type
Fill in the data as
usual and click
“OK”
BDE/BN
RETAIN
17
BDE/BN
(RETAIN PROCESS – Step 2)


BDE/BN
RETAIN
Click “Request List Processing”
Record will then show in an OVRD status on
your RECLASSIFICATION worksheet
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BDE/BN
(RETAIN PROCESS – Step 3)
1. Highlight Soldier on worksheet
2. Click “Reclassification” on the
MENU
3. Click “MOS Quals/RES”
BDE/BN
RETAIN
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BDE/BN
(RETAIN PROCESS – Step 4)
1. Type in up to 5 requested MOS
that you have prequalified the
Soldiers for.
2. Utilize the MOS Smart Book
(DA PAM 611-21) and ATRRS
Course Catalog to determine
qualifications and physical
requirements of each MOS
Click “Next” when ready to proceed
BDE/BN
RETAIN
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BDE/BN
(RETAIN PROCESS – Step 5)
1. Select the first MOS to submit
Click Next when ready to proceed and answer
any Extended Eligibility questions if
necessary.
BDE/BN
RETAIN
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BDE/BN
(RETAIN PROCESS – Step 6)
After you hit next for the all
requested MOS your screen
will look as follows.
Just click “Done”
BDE/BN
RETAIN
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BDE/BN
(RETAIN PROCESS – Step 7)
Request List Text box will appear.
1. Type in text for each MOS. The text
should include the information as shown
here. You can include assignment
preferences as well.
2.
Click “OK” after all text is entered and
the next MOS Request List Box will
appear with text already filled in.
3.
Once complete RETAIN will return to
your Worksheet.
4.
Indicate if you cannot qualify the Soldier
for any MOS.
BDE/BN
RETAIN
Remember: If you request 5 MOS then you
will have to click “OK” 5 times
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BDE/BN
1. Verify you have a complete MAR2 packet with
signatures
2. Forward completed MAR2 packet to Post Retention
3. Installation process begins
BDE/BN
Packet
Submission
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Post Retention
(OPS/FRA)
1. Verify packets completeness/accuracy.
2. Forward MAR2 request on RETAIN.
Post
Retention
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RETAIN- OPS/FRA
(Step 1)
1. Highlight Soldier on worksheet
2. Click Reclassifications on the
MENU
3. Click “Request List process”
Post
Retention
RETAIN
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RETAIN- OPS/FRA
(Step 2)
Right click on Soldier’s name
and select
“Submit/Resubmit”
Post
Retention
RETAIN
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RETAIN- OPS/FRA
(Step 3)
Request List Text box will appear.
1. Type in text for each MOS. The text
should include the information as
shown here. You can include
assignment preferences as well.
2.
Click “OK” after all text is entered
and the next MOS Request List Box
will appear with text already filled in.
3.
Once complete RETAIN will return to
Request List. Your done on RETAIN
Remember: If you request 5 MOS then you
will have to click OK 5 times
Post
Retention
RETAIN
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RETAIN- OPS/FRA
1. Submit completed MAR2 packet to HRC (Subject: MAR2 – Soldier’s
last name and last four) at the following address:
HRC.EPMD.Reclass@conus.army.mil
2. HRC Process begins.
The desired file format for the scanned MAR2 packet is Adobe Acrobat (.pdf) with a file size under 1MB
Post
Retention
Packet
Submission
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HRC

Evaluate MAR2 packet and make one of the following determinations:
 Retain in current MOS
 Reclassify
 Refer to MEB

Update MEDPROS and eMILPO

Schedule training and follow on assignment as necessary.

Return decision report back to the installation via RETAIN for distribution to the
unit.

Post Retention and the BDE/BN will finalize action based on the MAR2 Decision
HRC
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Post Retention & BDE/BN
(Finalize Retain in MOS Decision)
 Post Retention or the BDE/BN acknowledges the decision report
on RETAIN
 Provide a copy of MAR2 decision report to PAD
 Inform the Command of the MAR2 decision
Post
Retention
BDE/BN
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Post Retention & BDE/BN
(Finalize Reclassify Decision)

Post Retention or the BDE/BN acknowledges the decision report on RETAIN

Provide a copy of MAR2 decision report to PAD

Inform the Command of the MAR2 decision

If SRR is incurred
 BDE/BN Reenlists or extends Soldier
 Provides MAR2 decision to S1 for MOS Orders
or
 Process DCSS / ERUP 9Q if appropriate
 Post Retention request deletion of assignment and training by HRC
by sending hotline and copy of DCSS
 Soldier utilized in unqualified MOS until ETS
Post
Retention
BDE/BN
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Post Retention & BDE/BN
(Finalize Refer to MEB Decision)
 Post Retention or the BDE/BN acknowledges the decision
report on RETAIN
 Inform the Command of the MAR2 decision
 Post Retention forwards MAR2 packet to PEBLO section
 BN/BDE verifies that Soldier reported to MEB office within 5
days of notification
 BN/BDE informs Post Retention of compliance or
noncompliance
Post
Retention
BDE/BN
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Post Retention & BDE/BN
(Appeals)
 Guidelines for appeals:





Must be in memorandum format
Does not require CoC endorsement
For material error or missing docs
Submitted through Post Retention
Soldier has 5 days to submit
 Appeals must be returned to HRC within 14 days:

Clock starts the day Decision Report is sent back to post




Post
Retention
Includes time to notify Soldier
Includes 5 days for the Soldier to type the appeal
Includes time for post to send appeal to HRC
Appeals that exceed 14 days require a memorandum signed by the Command
Career Counselor with justification for lateness.
BDE/BN
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Post Retention & BDE/BN
(Processing Officers)
 Officer MAR2 packets:
 Profile
 Soldier Statement
 Company Commander Statement
 Battalion Commander Statement
 Supporting documents as necessary
 What is different from Enlisted:
 No 4856 in the packet
 No RETAIN processing
 Incurred SRRs are not the Career Counselors responsibility
Post Retention
BDE/BN
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Post Retention & BDE/BN
(Processing Officers)
1. Submit completed MAR2 packet to HRC (Subject: MAR2 – Soldier’s
last name and last four and Rank) at the following address:
HRC.EPMD.Reclass@conus.army.mil
2. HRC Process begins.
The desired file format for the scanned MAR2 packet is Adobe Acrobat (.pdf) with a file size under 1MB
Post
Retention
Packet
Submission
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Additional Info
(Reclassifications ADHOC)
Easy way for MACOM OPS to pull a roster of completed MAR2 packets for their command
2
1
1.
2.
3.
Open Reclassification ADHOC from Reports
* Select Dates
* Select RCL Type of MAR2
* Select Fields and search
Click Save As
Select desired format (Excel, Text, etc.)
* Name your Report
* Click save
3
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Additional Info
(P2 Profiles)
 Soldiers awarded a P2 profile
 Commander determines Soldier is unable to perform in PMOS
 Reclassification action will be processed as a mandatory request
(MND2).
 These Soldiers will not be processed under the MAR2 program.
 The process is the same other MND2 request. However, a separation /
reclassification determination will not be required.
 Ensure a copy of the Soldier's profile is forwarded with request.
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Establish a Working Relationship
 Hospital Patient Administration Division (PAD)
 Obtain profiles
 Provide MAR2 decisions
 Division Surgeon
 Hospital SGM or NCOIC
 Second Signature authority
 MMRB section
 Audiologist
 IG, Hospital Legal, Post Legal, BDE Legal
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MOS Administrative Retention
Review (MAR2) Program
AKO
Address
Sample packet and training slides will be available on AKO at the following address
https://www.us.army.mil/suite/files/26019966
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